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Applying Systems Engineering Principles in Improving Health Care Delivery

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In a highly publicized joint report, the National Academy of Engineering and the Institute of Medicine recently recommended the systematic application of systems engineering approaches for reforming our health care delivery system. For this to happen, medical professionals and managers need to understand and appreciate the power that systems engineering concepts and tools can bring to redesigning and improving health care environments and practices. To present and discuss fundamental concepts and tools of systems engineering and important parallels between systems engineering, health services, and implementation research as it pertains to the care of complex patients. An exploratory, qualitative review of systems engineering concepts and overview of ongoing applications of these concepts in the areas of hemodialysis, radiation therapy, and patient flow modeling. In this paper, we describe systems engineering as the process of identifying the system of interest, choosing appropriate performance measures, selecting the best modeling tool, studying model properties and behavior under a variety of scenarios, and making design and operational decisions for implementation. We discuss challenges and opportunities for bringing people with systems engineering skills into health care.
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Applying Systems Engineering Principles in Improving Health
Care Delivery
Renata Kopach-Konrad, MSc
2
, Mark Lawley, PhD
1
, Mike Criswell, MSN, RN, CCNS
3
,
Imran Hasan, MSc
2
, Santanu Chakraborty, MSc
2
, Joseph Pekny, PhD
4
,
and Bradley N. Doebbeling, MD, MSc
5,6,7
1
School of Biomedical Engineering, Regenstrief Center for Healthcare Engineering, Purdue University, West Lafayette, IN, USA;
2
School of
Industrial Engineering, Regenstrief Center for Healthcare Engineering, Purdue University, West Lafayette, IN, USA;
3
School of Nursing,
Regenstrief Center for Healthcare Engineering, Purdue University, West Lafayette, IN, USA;
4
School of Chemical Engineering, Regenstrief
Center for Healthcare Engineering, Purdue University, West Lafayette, IN, USA;
5
Health Services Research & Development Center of
Excellence on Implementing Evidence-based Practice, Roudebush Veterans Affairs Medical Center, Indianapolis, IN, USA;
6
Indiana University
Center for Health Services and Outcomes Research, Regenstrief Institute, Inc., Indianapolis, IN, USA;
7
Department of Internal Medicine,
Indiana University School of Medicine, Indianapolis, IN, USA.
BACKGROUND: In a highly publicized joint report, the
National Academy of Engineering and the Institute of
Medicine recently recommended the systematic appli-
cation of systems engineering approaches for reforming
our health care delivery system. For this to happen,
medical professionals and managers need to under-
stand and appreciate the power that systems engineer-
ing concepts and tools can bring to redesigning and
improving health care environments and practices.
OBJECTIVE: To present and discuss fundamental
concepts and tools of systems engineering and impor-
tant parallels between systems e ngineering, health
services, and implementation research as it pertains to
the care of complex patients.
DESIGN: An exploratory, qualitative review of systems
engineering concepts and overview of ongoing applica-
tions of these concepts in the areas of hemodialysis,
radiation therapy, and patient flow modeling.
RESULTS: In this paper, we describe systems engineer-
ing as the process of identifying the system of interest,
choosing appropriate performance measures, selecting
the best modeling tool, studying model properties and
behavior under a variety of scenarios, and making
design and operational decisions for implementation.
CONCLUSIONS: We discuss challenges and opportuni-
ties for bringing people with systems engineering skills
into health care.
KEY WORDS: health care engineering; patient modeling; systems
approach; systems engineering; health services research.
J Gen Intern Med 22(Suppl 3):4317
DOI: 10.1007/s11606-007-0292-3
© Society of General Internal Medicine 2007
INTRODUCTION
The U.S. hea lth care delivery system is poorly prepared to
meet the growing health care needs of its population.
1
Current limitations result in unexplained practice varia-
tions, gaps between evidence and practice, inequitable
patterns of utilization, unsusta ina ble cost increase s, and
poor safety.
24
Health care cos ts c onsume a growing pro-
portion of the economy, leaving the public, insurers, indus-
tries, and government straining under a financial burden.
Unnecessary services are provided far too often because
there is little coordination across sites or among providers,
5
yet care management, crossdisciplinary care, and preventive
care are ofte n unc overe d or poorly reimburs ed. Notably, 4 5%
of the U.S. population have chronic conditions requiring
care management. Of this population, 60 million, or roughly
half of those with chronic conditions, have multiple condi-
tions.
6
Current care delivery systems are not designed to
support the c are of these complex patients, which requires
multiple provide rs and services.
1
A recently published joint report from the National
Academy of Engineering (NAE) and Institute of Medicine
(IOM) a dvocated the widespread application of systems
engineering tools to improve health care delivery.
7
Systems
engineering focuses on coordina tion, synchronization, and
integration of co mplex sy stem s of pers onnel , informat ion,
materials, and financial resources.
8
This is achieved
through the application of mathematical modeling and
analysis techniques. Ove r the pas t 30 years , the c ontinuing
development and application of systems engineering meth-
ods has enabled the unprecedented growth in the manufac-
turing, logistics, distribution, and transportation sectors of
our economy.
7
Although drawing direct parallels between
other economic sec to rs and h ealth care delivery is pr oble m-
atic, many functions common to both have been significant-
ly improved in other sectors through engineering analysis.
These include inventory control and logistics, s cheduling,
operations management, project planning, facilities design,
process flow analysis, resource synchronization, e ngineering
economic analysis, and many others.
7
We believe that these
engineering approaches, properly mod ified and applied, can
provide similar high-level impacts in health care delivery.
Thus, o ur objective here is to provide an overview of key
systems engineering concepts and methods and explore
some illustrations of how these are being used to improve
health care delivery.
431
SYSTEMS ENGINEERING CONCEPTS
Systems engineering focuses on the design, control, and
orchestration of system activities to meet performance objec-
tives. Before discussing systems engineering tools and applica-
tions, we provide some basic definitions and key concepts.
Systems Definition and Operational Behavior
A system is a set of possibly diverse entities (patients, nurses,
physicians, etc.), each performing some set of functions. The
interaction of these entities as they perform their various
functions gives rise to a global system behavior.
System State, Resources, and Customers
The state of a system is an instantaneous snapshot of its
status. For example, the state of a medical/surgical unit in a
hospital might indicate that room 210 is occupied by patient
0901, wheelchair 11 is idle, and nurse 21 is on break. Thus,
room 210 is allocated to a patient, wheelchair 11 is available
for allocation, and nurse 21 is not currently available. Many
levels of resolution are possible in specifying the information
content of the system state.
System Operation, Event Occurrence, and State
Evolution
As a system operates, it moves from one state to the next
through the occurrence of enabled events. An event is enabled
when the preconditions for its occurrence are met. An event
occurs when its associated actions are performed. For exam-
ple, if an ICU has 30 beds, with 29 occupied and one available,
and there is a patient in the emergency department requesting
an ICU bed, then an ICU bed allocation event is enabled and
can be performed. This event is performed when the bed is
assigned to the patient. If another patient arrives needing an
ICU bed, the ICU bed allocation event is not enabled because a
bed is not available.
The sequence of states that the system traverses over some
time horizon is referred to as the state trace of the system.
There are many system state traces that might possibly evolve
and because of the presence of uncontrollable events such as
walk-in or ambulance arrivals, the future state trace is not
always predictable or controllable.
System Performance Measures
From a systems engineering perspective, a performance mea-
sure is a statistic computed from information in a given system
trace. Examples of performance measures could be number of
patients waiting for at least 30 minutes, the number of diabetic
patients who received an A1C blood test, or number of ICU
beds available during peak hours. System state traces that
yield desirable performance measures are preferable to those
that do not.
Event-based Systems
Health care delivery systems are examples of event-based
systems. The states of these systems evolve with the occurrence
of enabled events. The occurrence of events often initiates work
actions or physical processes (such as deliver radiation
treatment) that consume time. Typically, the time interval
between consecutive events appears random.
Systems Modeling
Systems modeling is the activity of identifying the most
relevant system characteristics and representing them in a
mathematical model. The model is then analyzed to learn
about and improve the behavior of the original system.
This process is significantly different from the hypothesis-
based clinical trial mode of research prevalent in medical
resea rch .
With this background, we now describe the process a
systems engineer undertakes in a health care improvement
project. There are six fundamental steps, which are conducted
iteratively. Each of the six will be briefly described.
1. Define system purpose and scope, specify required func-
tions and resource types, and develop relevant performance
measures along with desired performance thresholds.
2. Specify, collect, and develop required data through data
collection methods.
3. Design, validate, and verify appropriate system models.
This involves selecting the right modeling tools, building
and validating the model.
4. Use the model to learn about system behavior to find the
best des ign alternati ve. The engineer of ten deve lops
appropriate experiments for the studying the model and
analyzing the results.
5. Use the results of step 4 to determine how to configure the
system for best performance. This involves specifying
equipment requirements, staffing levels and patterns,
scheduling procedures, workflows, and so forth. Sensitiv-
ity analysis is also important to determine how system
performance will be affected by perturbations to nominal
conditions.
6. Develop implementation and evaluation plans and coordi-
nate their performance.
With these six steps in mind, some of the most important
engineering methods are listed below with a brief explanation.
Many of these originate from the d iscipl ine of Industrial
Engineering, which is often synonymous with Systems Engi-
neering.
&
Project management models include project evaluation and
review technique (PERT) and critical path method (CPM)
techniques. These models capture task dependencies and
timing in the execution of a large project.
9
For example,
Endress et al.
10
uses the CPM to analyze patient and work
flow in an operating room environment.
&
Engineering economics and financial engineering models
are used to make cost-effective decisions on capital invest-
ments and portfolio optimization.
11,12
These methods are
useful in all steps. As an example, Steenstra et al.
13
uses
economic analysis techniques to analyze the effectiveness
of a multistage return to work program for workers with
low back pain.
&
Statistical modeling is used to capture relationships,
patterns, correlations, and probabilistic structure in data.
In systems engineering, statistical methods are essential
432 Kopach-Konrad et al.: Systems Engineering Applied to Health Care JGIM
for input modeling and analysis in step 2, for any required
experimental design and analysis in step 4, and for many
quality control applications where a performance or quality
characteristic can be monitored and controlled over time.
Specific techniques include regression, design of experi-
ments, and statistical quality control.
1416
As an example,
Parachoor et al.
17
uses statistical process control to
benchmark hospital performance indicators against peer
organizations.
&
Stochastic processes model the random nature of complex
systems and processes. These types of models can be used
to derive expected values and variances of performance
measures under a variety of conditions. They can also be
used to develop optimal decision policies, that is, decision-
making rules that optimize the expected system perfor-
mance while minimizing risk. Queuing models, Markov
chains, Brownian motion, and Markov decision processes
(MDP) are common types of stochastic models.
18
They are
usually applied in steps 3 and 4. Hauskrecht and Fraser
19
apply MDP to the treatment of heart disease.
&
Operations research models are well suited for optimal
resource allocation, determining how to cost effectively
distribute resources. Operations research methods also
provide the analytical foundation for important systems
applications such as patient flow, inventory control, and
scheduling. Common techniques include linear program-
ming, network flow analysis, and dynamic programming.
20
These models are most e ffective in steps 3 5. As an
example, Brennan et al.
21
models pricing options, discount
rates, and organizational structure in regional health
information organizations.
&
Human factors models can be used to opti mize human
performance in complex systems. These models can
capture b oth cog nitive and ergonomi c conc erns a nd
include the area of human c omputer interactions.
22
These mod els support steps 35. As an ex ample, Koubek
et al.
23
provides a framework for proc ess usability
assessment.
&
Process flow models capture how work tasks need to be
sequenced, coordinated, and synchronized. Interleaving of
the work processes of system components allows the
modeling of resource competition and delays.
24
These
methods support steps 15. As an example, Gupta
et al.
25
uses flow modeling for capacity planning in cardiac
catheterization.
&
Discrete event simulation is perhaps the most commonly
applied systems engineering tool. In essence, these models
mimic system behavior in accelerated time. Simulation
models can easily capture a plethora of operational detail
and are easily used in experimentation.
26,27
Discrete-event
simulation is very useful for steps 35. Hung et al.
28
use
simulation to study patient flow in a pediatric emergency
department.
For additional discussion of systems engineering tools in
improving health care delivery, we refer the reader to the NAE/
IOM report
7
and to the recently published Handbook of
Operations Research/Management Science Applications in
Health Care, edited by Brandeau et al.
29
For more general
applications and differing perspectives on systems engineer-
ing, we refer the reader to the INCOSE website at http://www.
incose.org/.
EXAMPLE SYSTEMS ENGINEERING APPLICATIONS
TO HEALTH CARE DELIVERY
We now provide two examples of how the tools discussed above
are being applied in health care. The first focuses on medical
decision making whereas the second focuses on hospital
management.
Therapeutic Optimization
Therapeutic optimization models the social and clinical aspects
of an individual patient, treatment options , and relevant
environmental factors to customize a patientstreatment.
These models might use the patients age, physical mobility,
comorbidities, social support, and so forth in selecting the
optimal treatment. We now briefly discuss several examples.
Hemodialysis is a method for removing waste products from
the blood stream of renal failure patients. The procedure
requires an arteriovenous (AV) fistula/graft, which joins an
artery and vein. Maintaining AV access is a significant problem
for many hemodialysis patients because of progressive steno-
sis. Mean patency (state of being unblocked) of a native fistula
is about 3 years and approximately 18 months for a synthetic
graft. Studies show that early stenosis detection and treatment
intervention (e.g., angioplasty or surgery) can successfully
reduce the chances of thrombosis.
30,31
Stenosis increases the
pressure in the access by reducing its diameter, eventually
rendering it unusable. Figure 1 illustrates the growth of the
venous access pressure ratio (VAPR) with increasing stenosis
before and after intervention. AV patency can be modeled as an
optimal stopping time problem (a common problem in stochas-
tic processes) in which, the pressure in the access represents
the state of the system. Decisions include when to intervene
with treatment, when to prepare a new AV site, and when to
abandon the current site and move to the next, all with the
objective of optimizing patency and expected patient life.
Therapeutic optimization is being used in liver transplanta-
tion.
32
When a liver becomes available, the transplant surgeon
can either accept or reject it based on liver condition, patient
compatibility, and waiting list characteristics. This decision
can be modeled using Markov decision processes (MDP). These
models can be solved to find an optimal decision rule that
maximizes the expected transplant success. The MDP ap-
proach is also useful for timing liver transplants from living
donors to maximize patient life expectancy.
33
Schaefer et al.
34
review of MDP approaches for treatment modeling.
Therapeutic optimization is being used to optimize radiation
therapy in cancer treatment. In this treatment, a specified
amount of radiation needs to be applied in a localized
cancerous region. To achieve this, the radiation must pass
through healthy t issue, which it can damage. Radiation
treatment technologies have evolved significantly and are now
highly computerized so that very fine beam modulation is
possible. Optimization models have been developed for con-
trolling the modulation mechanism so that the cancerous
region receives the prescribed dose while collateral damage to
surrounding health tissue is minimized.
3537
The methods
being applied here include mix-integ er a nd network flow
programming from operations research.
Therapeutic optimization has also been applied to model
kidney allocation problems,
38
HIV treatment,
39
seizure warn-
ings,
40
and vaccine protocols.
41
433Kopach-Konrad et al.: Systems Engineering Applied to Health CareJGIM
Hospital Operations Modeling
Large hospitals are highly complex systems that are poorly
understood, extremely costly, and rife with inefficiency. Be-
cause of this complexity, there are no detailed models that
capture the overall operation of these systems from a systems
engineering perspective. The authors of this paper are partner-
ing with health providers to develop event-based (Petri net
42,43
)
models of acute care hospitals. The objective is to analyze
decision policies for bed al location, pati ent transf er and
discharge, and staff scheduling to help reduce costs and
improve quality of care.
This type of work requires (1) the definition of the hospital
state, that is, the instantaneous state of hospital resources,
patients, and staff; (2) the events that move the hospital from
one state to the next; (3) projections on how patients will
continue to evolve through their care plans; (4) how patients
following care plans load hospital resources; and (5) surgical
schedules and projections capturing how patients arrive at the
hospital. Along with this, technology must be in place to
automatically monitor and update system state by tracking
patients and key resources.
At our partners facility, digital displays are coupled with
radiofrequency identification and other sensor and data entry
technologies to provide real-time patient tracking and bed
allocation information at a glance. Displays are mounted in
strategic positions within the hospital and in a centralized
control room where a bed controller focuses on managing
patient flow. Up-to-date information on where patients are,
how long they have been there, whether they are waiting, and,
if so, how long, is displayed and logged. Departmental state
sequences or traces are automatically saved to one or more
databases as patients are admitted, discharged, and trans-
ported throughout the system.
Much of the trace data are in the form of HL7 messaging (a
health care information systems message protocol
44
) between
the hospital information systems and the tracking software.
For each patient admitted, the information systems generate a
sequence of HL7 messages for postmedication orders, lab
requests, transfer and transportation orders, and so forth. In
fact, the set of HL7 messages generated for a given patient
represents much of what happens to the patient during the
patients stay. Because patient care plans for the individual
patient are rarely formally recorded, as such, they tend to
evolve with the patient stay, and exist in a piece-meal fashion
in the minds of physicians, nurses, and discharge planners.
One objective of this research is to make the care plans explicit
so they can be used for modeling hospital processes, workload
planning, and quality improvement. Figure 2 provides the
reconstructed care paths of two cardiac patients both requir-
ing percutaneous cardiovascular procedures. Their care paths
were rec ons truc ted from H L7 messages, although in the
interest of space, only the most significant events are illustrat-
ed. By comparing treatment paths o f th ese t wo pa tients
diagnosed under the same diagnosis-related group (DRG), it
is straightforward to identify the differences and similarities in
their treatments.
If patient care plans can be successfully reconstructed from
HL7 messaging, then the following benefits are likely. It will be
possible to very rapidly develop representative care plans for
classes of patients, which capture and reflect what is actually
happening to patients in the facility. The resource needs of
representative care plans can then be established, that is, for
each patient of a given type, it will be possible to use that
patients representative care plan to estimate the workload
that the patient imposes on the system. One very important
element of the hospital state can be modeled: The set of
patients current ly admitted and their residual care plans
Figure 1. Sample data for VAPR
434 Kopach-Konrad et al.: Systems Engineering Applied to Health Care JGIM
(what they have left to do). This will enable the development of
operational models that can provide insight into the short-
term behavior of the hospital, whether certain resources will be
overloaded in the short-term, or whether the hospital is likely
to go on a divert status. These models will then support
experimentation with new decision policies.
A sample Petri net model of a generic emergency department
is shown in Figure 3. The model explicitly represents the event
enabling and state transition structure of the system. Such
models support significant systems analysis activities. For
example, the model can be used to determine where the ED
is most resource-constrained and the impact of altering
resource levels. It can also be used to explicitly define divert
states and then, for any nondivert state, compute the number
and sequence of events that must occur to reach the nearest
divert state. Finally, the model can be used to identify circular
Figure 3. Sample Petri net model of a generic emergency department
Figure 2. Sample results for patient even traces for DRG 558
435Kopach-Konrad et al.: Systems Engineering Applied to Health CareJGIM
resource dependencies that can cause difficulties in system
operation.
Currently, we are developing similar models of all hospital
departments. We will then merge these models into one hospital
model that will capture resource dependencies that propagate
across the system. It will then be possible to explicitly see how
discharge policies affect daily operations in the ED and OR, and
how ED congestion and OR scheduling policies affect medical
surgical wards, ICU, and lab facilities over the short-term.
IMPEDIMENTS TO SYSTEMS ENGINEERING
APPROACHES IN HEALTH CARE
Although systems engineering holds great promise for improv-
ing health care delivery, there are significant challenges
impeding its acceptance. The NAE/IOM report
7
discusses the
following challenges, which help lay the groundwork for
implementation.
From the examples discussed above, it is clear that systems
engineering techniques have extensive data requirements. The
management of this data requires expensive integrated infor-
mation systems that are often not available in the health care
sector.
Reimbursement practices and regulations provide little
incentive for investing in quality and systems improvement.
Thus, managerial support for systems improvement can be
difficult to obtain. Indeed, there seems to be little understand-
ing of the characteristics that health care organizations need to
foster to enable adoption of systems engineering techniques
and solutions. One possible approach is to use appreciative
inquiry to help uncover enablers and motivators that will help
systems engineering methods gain wider acceptance.
45
Health care has a culture of rigid division of labor. This
functional compartmentalization does not optimally support
the application of tools that transcend and span functional
areas, especially when they induc e significant changes in
traditional relationships. Furthermore, because engineering
professionals have not traditionally had a presence in health
care delivery, the uncertainty associated with the role and
status of another functional area can spawn skepticism and
fear. This underscores the importance of considering social
and communication issues in the evaluation and implementa-
tion of any sociotechnical system.
46
Very few health care providers are trained to think analyt-
ically about how health care delivery should function. Thus, it
is often difficult for these professionals to appreciate the
contributions that systems engineering approaches can bring.
Conversely, engineering professionals often have little, if any,
education in health care delivery.
Fortunately, universities, professional organizations, gov-
ernment agencies, and philanthropic foundations are begin-
ning to act. In the future, we believe these organizations will
provide leadership, training, and funding opportunities.
SUMMARY AND CONCLUSION
In this paper, we described systems engineering as the process
of identifying the system of interest, choosing appropriate
performance measures, selecting the best mo deling tool,
studying model properties and behavior under a variety of
scenarios, and making design and operational decisions for
implementation. We covered the basic concepts and tools of
systems engineering and provided examples of ongoing work in
their application to complex patients. Potential impediments
were also discussed.
In conclusion, systems engineering approaches have been
instrumental in coordina ting the growth, operation, and
synchronization of many information-rich and technologically
complex economic sectors, most notably manufacturing,
transportation, and supply chain logistics. Whereas we are
excited about the f uture of health care engineering and
anticipate its ultimate success in helping to reengineer health
care delivery, we believe widespread success will only come
when a critical mass of health care organizations recognize its
value through concrete examples. Only then will these organi-
zations promote the organizational changes needed for its
adoption.
ACKNOWLEDGMENTS: This research was partially supported by
funding from the Department of Veterans Affairs, Veterans Health
Administration, and also partially supported by HSRD Center grant
no. HFP 04-148. The authors also appreciate the comments of
attendees of the VA State of the Art Conference on Complexity, the
comments of the SOTA and SGIM reviewers, and comments from
Steven Witz, PhD. The opinions expressed here are those of the
authors and do not necessarily reflect those of the Veterans Health
Administration.
Conflict of Interest: None disclosed.
Corresponding Author: Mark Lawley, PhD;School of Biomedical
Engineering, Regenstrief Center for Healthcare Engineering, Purdue
University, West Lafayette, IN, USA (e-mail: malawley@purdue.edu).
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437Kopach-Konrad et al.: Systems Engineering Applied to Health CareJGIM
... No concept or methodology can truly be convincing without multiple concrete and practically relevant examples of its application. Kopach-Konrad et al. (2007) state, "…we believe that widespread success will only come when a critical mass of healthcare organizations recognize its [healthcare engineering] value through concrete examples. Only then will these organizations promote changes needed for its adoption." ...
... Fabri (2008) supported this assessment saying, "…fixing healthcare will require individuals who are 'bilingual' in healthcare and in systems engineering principles." Kopach-Konrad et al. (2007) also supported this view, "…medical professionals and managers need to understand and appreciate the power that systems engineering concepts and tools can bring to re-designing and improving healthcare environments and practices." Berwick (2011), the former Administrator of the Centers for Medicare and Medicaid Services (CMS) and the former president of the Institute for Healthcare Improvement (IHI), wrote in the same line in the proceedings of the workshop "Engineering a Learning Healthcare System: A Look at the Future" (IOM, 2011), "Healthcare leaders tend not to be aware of the engineering disciplines or to be suspicious of their applica-bility… Bridge building here will be expensive, and it will take time, but it will pay off." ...
... A similar conclusion on advancing the role of management engineering in healthcare settings was made by Buttell Crane (2007). It is also an encouraging sign that the abovereferenced Kopach-Konrad et al. (2007) article appeared not in an engineering or operation research journal but was published in such an authoritative medical journal as the Journal of General Internal Medicine. ...
Book
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The updated 2nd edition of Healthcare Management Engineering In Action in the Business Guides on the Go series provides a comprehensive exploration of healthcare management operations. Through a systematic comparison of predictive and analytic decision-making methodologies with traditional management approaches, the book employs case studies derived from real-world hospital and clinic scenarios. It addresses a spectrum of problem encompassing patient flow, capacity management, resource allocation, staffing and scheduling, statistical data analytics, and cost distribution among cooperating providers. The revised edition contains enhanced content, spotlighting key management principles vital for effective operational decision-making. The book encompasses a wide array of quantitative methods, including discrete event simulation, queuing analytic theory, linear, integer and probabilistic optimization, among others. By acting as a bridge between management engineering experts and healthcare administrators, Healthcare Management Engineering is an invaluable resource for hospital and clinic leadership, aiding them in their managerial roles. Furthermore, it serves as a comprehensive repository of introductory challenges and projects suitable for graduate-level students in healthcare management and administration.
... Techniques have evolved to include broader stakeholder engagement, system modelling and simulation [34]. Some of the most important systems engineering methods that have been used successfully in healthcare include project management models, process flow analyses and discrete event simulation [35]. Systems engineering was a response to the need to consistently manufacture increasingly complex products. ...
... As early as 2005, The US National Academy of Engineering and the US Institute of Medicine published a joint report recommending the systematic application of systems engineering approaches for reforming the US healthcare delivery system [38], but transformative improvements remain an unrealised goal. Reimbursement practices and regulations in the US have been cited as disincentives for investing in quality and systems improvement, but such approaches might be the only way to address unsustainable acceleration in the costs of care [35]. Table 1 summarises the numerous tools that have been adopted under a healthcare improvement umbrella that broadly include systems approaches with case examples. ...
Article
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Existing models for the safe, timely and effective delivery of health and social care are challenged by an ageing population. Services and care pathways are often optimised for single-disease management, while many older people are presenting with multiple long-term conditions and frailty. Systems engineering describes a holistic, interdisciplinary approach to change that is focused on people, system understanding, design and risk management. These principles are the basis of many established quality improvement (QI) tools in health and social care, but implementation has often been limited to single services or condition areas. Newer engineering techniques may help reshape more complex systems. Systems thinking is an essential component of this mindset to understand the underlying relationships and characteristics of a working system. It promotes the use of tools that map, measure and interrogate the dynamics of complex systems. In this New Horizons piece, we describe the evolution of systems approaches while noting the challenges of small-scale QI efforts that fail to address whole-system problems. The opportunities for novel soft-systems approaches are described, along with a recent update to the Systems Engineering Initiative for Patient Safety model, which includes human-centred design. Systems modelling and simulation techniques harness routine data to understand the functioning of complex health and social care systems. These tools could support better-informed system change by allowing comparison of simulated approaches before implementation, but better effectiveness evidence is required. Modern systems engineering and systems thinking techniques have potential to inform the redesign of services appropriate for the complex needs of older people.
... MBSE involves understanding the elements that impact health outcomes, identifying their relationships, and modifying designs, processes, or policies accordingly to improve health outcomes and reduce costs. In contrast to the traditional systems approaches that depend on breaking elements down hierarchically, MBSE enables the development and handling of simplified models of systems, leading to a deeper understanding of their behaviours, interactions, and dependencies (Kalvit, 2018;Kopach-Konrad et al., 2007). It can be applied at various healthcare system levels, from patient-clinician interactions to broader organizational and community frameworks (Kaplan et al., 2013). ...
... It improves the efficiency of the assessment process by automating functions across development, usability, and updates, ensuring immediate application of changes in AVs to HCOs. This holistic approach is particularly beneficial in the complex, adaptive context of healthcare design, aligning with previous studies (Kalvit, 2018;Kopach-Konrad et al., 2007) on MBSE's advantages. Additionally, integrating MBSE into healthcare design can improve the design process and health outcomes (Ramos et al., 2012). ...
Article
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The global elderly population rises, increasing dementia cases. Built environment impact on dementia health outcomes is known, forming the basis for evidence-based design studies. There's a need for a comprehensive assessment framework due to the complexity of interactions among Architectural Variables (AVs) and Health and Care Outcomes (HCOs). This paper proposes using Model-Based Systems Engineering (MBSE) to create such a framework. It collects data from 105 studies on 40 AVs, 36 HCOs, and 396 interactions. MBSE offers a holistic understanding, aiding healthcare facility design decisions.
... 16.). Thus, whilst healthcare has traditionally improved itself through (medical) evidence-based practice paradigms, in recent years, there has been the widespread adoption of improvement science [16], process engineering methodologies [17], knowledge translation frameworks [18], implementation science [19], and consumer-oriented clinical service innovation, actively engaging with consumers through design-thinking and experience-based co-design approaches [5]. A contemporary view, drawn from complexity science, is that previous improvement efforts have mistakenly attempted to address complex, interlinked, dynamic, and systemic issues with tools, thinking, and approaches that are best suited to mechanical or procedural problems. ...
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This chapter makes the argument for why a transformative design-led approach is so urgently needed in healthcare. Healthcare and design are both about creating transformation through innovative change, but their approaches differ. This chapter describes the 4-year HEAL (Healthcare Excellence AcceLerator) collaboration between clinicians and designers in Queensland, Australia to tackle wicked problems, using the distinct design approaches of design thinking, design doing, prototyping, and implementing. As healthcare systems need continuous innovation, health is particularly suitable for the iterative, human-centred and interdisciplinary methods of design—where (1) challenges are reframed as opportunities for discovery and innovation, with (2) a focus on ongoing engagement, co-creating, testing, and refining implementable solutions, through (3) empathy, visual thinking, and rapid prototyping. Inherently optimistic, user-centred, and experiential, our design-led approach is a constructive new approach to healthcare innovation, and for creating transformative solutions with and for end-users: consumers and clinicians.
... The early phase of the pandemic was marked by challenges, such as limited access to personal protective equipment, personnel shortages, drug shortages, and increased risks of infection [1,2]. Ensuring patient safety and proper functioning requires coordination and adaptation of the healthcare team and various processes across the health system infrastructure [3,4]. Resilience results from adaptive coordination which enables healthcare systems to maintain routine function in the face of all conditions [5,6]. ...
Article
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Background Resilience, in the field of Resilience Engineering, has been identified as the ability to maintain the safety and the performance of healthcare systems and is aligned with the resilience potentials of anticipation, monitoring, adaptation, and learning. In early 2020, the COVID-19 pandemic challenged the resilience of US healthcare systems due to the lack of equipment, supply interruptions, and a shortage of personnel. The purpose of this qualitative research was to describe resilience in the healthcare team during the COVID-19 pandemic with the healthcare team situated as a cognizant, singular source of knowledge and defined by its collective identity, purpose, competence, and actions, versus the resilience of an individual or an organization. Methods We developed a descriptive model which considered the healthcare team as a unified cognizant entity within a system designed for safe patient care. This model combined elements from the Patient Systems Engineering Initiative for Patient Safety (SEIPS) and the Advanced Team Decision Making (ADTM) models. Using a qualitative descriptive design and guided by our adapted model, we conducted individual interviews with healthcare team members across the United States. Data were analyzed using thematic analysis and extracted codes were organized within the adapted model framework. Results Five themes were identified from the interviews with acute care professionals across the US (N = 22): teamwork in a pressure cooker, consistent with working in a high stress environment; healthcare team cohesion, applying past lessons to present challenges, congruent with transferring past skills to current situations; knowledge gaps, and altruistic behaviors, aligned with sense of duty and personal responsibility to the team. Participants’ described how their ability to adapt to their environment was negatively impacted by uncertainty, inconsistent communication of information, and emotions of anxiety, fear, frustration, and stress. Cohesion with co-workers, transferability of skills, and altruistic behavior enhanced healthcare team performance. Conclusion Working within the extreme unprecedented circumstances of COVID-19 affected the ability of the healthcare team to anticipate and adapt to the rapidly changing environment. Both team cohesion and altruistic behavior promoted resilience. Our research contributes to a growing understanding of the importance of resilience in the healthcare team. And provides a bridge between individual and organizational resilience.
... System models are often used in other domains, such as healthcare, for communication and to provide better organisational support. In Kopach-Konrad et al. (2007), authors discuss the application of event-based models such as Petri nets to capture the various operations running in a hospital. Although found helpful, the authors also highlight certain challenges like needing more understanding in adopting the models from healthcare associations. ...
Article
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Background Despite the potential benefits of software modelling, developers have shown a considerable reluctance towards its application. There is substantial existing research studying industrial use and technical challenges of modelling. However, there is a lack of detailed empirical work investigating how students perceive modelling. Aim We investigate the perceptions of students towards modelling in a university environment. Method We conducted a multiple case study with 5 cases (5 courses from 3 universities) and two units of analysis (student and instructor). We collected data through 21 semi-structured interviews, which we analysed using in-vivo coding and thematic analysis. Results Students see some benefits of modelling, e.g., using models for planning and communicating within the group. However, several factors negatively influence their understanding of modelling, e.g., assignments with unclear expectations, irregular and insufficient feedback on their models, and lack of experience with the problem domains. Conclusions Our findings help in understanding better why students struggle with software modelling, and might be reluctant to adopt it later on. Our recommendations on modelling education could help to improve education and training in software modelling, both at university and in industry. Specifically, we recommend that educators try to provide feedback beyond syntactical issues, and to consider using problem domains that students are knowledgeable about.
Chapter
A brief comparative overview is provided for queuing analytics and discrete event simulation. Comparative analysis is provided for 13 capacity and patient flow problems using the side-by-side traditional approach, queuing analytics, and discrete event simulation. Serious limitations of queuing analytics are demonstrated. Multiple examples of incorrect traditional decisions made with average input data are presented (effect of the flaw of averages). Section 2.15 of this chapter presents an example of the discrete event simulation model that includes a nonlinear numeric optimization procedure based on an evolutionary algorithm.
Article
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Recently, we developed a systems engineering model of the human cardiorespiratory system [Kurian et al. ACS Omega2023, 8 (23), 20524–20535. DOI: 10.1021/acsomega.3c00854] based on existing models of physiological processes and adapted it for chronic obstructive pulmonary disease (COPD)—an inflammatory lung disease with multiple manifestations and one of the leading causes of death in the world. This control engineering-based model is extended here to allow for variable metabolic rates established at different levels of physical activity. This required several changes to the original model: the model of the controller was enhanced to include the feedforward loop that is responsible for cardiorespiratory control under varying metabolic rates (activity level, characterized as metabolic equivalent of the task—Rm—and normalized to one at rest). In addition, a few refinements were made to the cardiorespiratory mechanics, primarily to introduce physiological processes that were not modeled earlier but became important at high metabolic rates. The extended model is verified by analyzing the impact of exercise (Rm > 1) on the cardiorespiratory system of healthy individuals. We further formally justify our previously proposed adaptation of the model for COPD patients through sensitivity analysis and refine the parameter tuning through the use of a parallel tempering stochastic global optimization method. The extended model successfully replicates experimentally observed abnormalities in COPD—the drop in arterial oxygen tension and dynamic hyperinflation under high metabolic rates—without being explicitly trained on any related data. It also supports the prospects of remote patient monitoring in COPD.
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Healthcare quality and efficiency challenges degrade outcomes and burden multiple stakeholders. Workforce shortage, burnout, and complexity of workflows necessitate effective support for patients and providers. There is interest in employing automation, or the use of 'computer[s] [to] carry out… functions that the human operator would normally perform', in health care to improve delivery of services. However, unique aspects of health care require analysis of workflows across several domains and an understanding of the ways work system factors interact to shape those workflows. Ergonomics has identified key work system issues relevant to effective automation in other industries. Understanding these issues in health care can direct opportunities for the effective use of automation in health care. This article illustrates work system considerations using two example workflows; discusses how those considerations may inform solution design, implementation, and use; and provides future directions to advance the essential role of ergonomics in healthcare automation.
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Appreciative Inquiry (AI) has been described in a myriad of ways: a radically affirmative approach to change that completely lets go of problem-based management, 1 the most important advance in action research in the past decade, 2 and organization development's philosopher stone. 3 Summing up AI is difficult—it is a philosophy of knowing, a methodologyfor managing change, an approach to leadership and human development. Here is a practice-oriented definition: Appreciative inquiry is the cooperative search for the best in people, their organizations, and the world around them. It involves systematic discovery of what gives a system " life " when it is most effective and capable in economic, ecological, and humun terms. AI involves the art undpructice of asking questions that strengthen a system's capacity to
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Emphasizing customer oriented design and operation, Introduction to Human Factors and Ergonomics for Engineers explores the behavioral, physical, and mathematical foundations of the discipline and how to apply them to improve the human, societal, and economic well being of systems and organizations. The book discusses product design, such as tools, machines, or systems as well as the tasks or jobs people perform, and environments in which people live. The authors explore methods of obtaining these objectives, uniquely approaching the topic from an engineering perspective as well as a psychological standpoint. The 22 chapters of this book, coupled with the extensive appendices, provide valuable tools for students and practicing engineers in human centered design and operation of equipment, work place, and organizations in order to optimize performance, satisfaction, and effectiveness. Covering physical and cognitive ergonomics, the book is an excellent source for valuable information on safe, effective, enjoyable, and productive design of products and services that require interaction between humans and the environment.
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Five new chapters, numerous additions to existing chapters, and an expanded collection of questions and exercises make this Second Edition an essential part of everyone's library. Between defining swaps on its first page and presenting a case study on its last, Neftci's introduction to financial engineering shows readers how to create financial assets in static and dynamic environments. Poised among intuition, actual events, and financial mathematics, this book can be used to solve problems in risk management, taxation, regulation, and above all, pricing. * The Second Edition presents 5 new chapters on structured product engineering, credit markets and instruments, and principle protection techniques, among other topics * Additions, clarifications, and illustrations throughout the volume show these instruments at work instead of explaining how they should act * The Solutions Manual enhances the text by presenting additional cases and solutions to exercises.
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BACKGROUND Our objective was to examine how patients of primary care physicians are responding to a changing health care environment. The quality of their relationship with their primary care physicians and their experience with organizational features of care were monitored over a 3-year period. METHODS This was a longitudinal observational study (1996-1999). Participants completed a self-administered questionnaire at baseline and at follow-up. The questionnaires included measures of primary care quality from the Primary Care Assessment Survey (PCAS). We included insured adults employed by the Commonwealth of Massachusetts who remained with one primary care physician throughout the study period (n=2383). The outcomes were unadjusted mean scale score changes in each of the 8 PCAS over the 3 years and associated standardized difference scores (effect sizes). The 8 PCAS scales measured relationship quality (4 scales: communication, interpersonal treatment, physician's knowledge of the patient, patient trust) and organizational features of care (4 scales: financial access, organizational access, visit-based continuity, integration of care). RESULTS There were significant declines in 3 of the 4 relationship scales: communication (effect size [ES] = -0.095), interpersonal treatment (ES = -0.115), and trust (ES = -0.046). Improvement was observed in physician's knowledge of the patient (ES = -0.051). There was a significant decline in organizational access (ES = -0.165) and an increase in visit-based continuity (ES = 0.060). There were no significant changes in financial access and integration of care indexes. CONCLUSIONS The declines in access and 3 of the 4 indexes of physician-patient relationship quality are of concern, especially if they signify a trend.