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Application study of surgical instruments information management system in sports medicine specialty

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Abstract

The management of surgical instruments is related to the safety and efficiency of surgical operations, and a surgical instruments information management system (SIIMS) has been developed. The aim of the current study is to explore the application value of the SIIMS in sports medicine specialty. A set of self-developed SIIMS for sports medicine surgeries was applied to the study. The application value of the SIIMS was verified by comparing the safety and efficiency of instrument manipulation before and after its application, with instrument accidents, instrument repair rate, instrument scrap rate and instrument use efficiency as indicators. Through the application of the SIIMS, the incidence of surgical instrument accidents decreased from 3.7 times to 1.8 times (P = 0.02), the number of instrument repair decreased from 7.7 times to 2.9 times (P = 0.00), and the number of scrapped instruments decreased from 5.1 to 2.3 (P = 0.03), when referred to per thousand operations. Before and after the application of the SIIMS, the average instrument use efficiency was 74.0% ± 3.3% and 88.2% ± 4.4%, respectively, with statistically significant difference (P = 0.00). The application of the SIIMS in sports medicine specialty is helpful to the fine management of surgical instruments, improve surgical safety and instrument use efficiency.
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Application study of surgical
instruments information
management system in sports
medicine specialty
Jin Tang
1, Min Zhuang
1*, Ping Lin
1, Zichen Wang
1 & Jinzhong Zhao
2
The management of surgical instruments is related to the safety and eciency of surgical operations,
and a surgical instruments information management system (SIIMS) has been developed. The aim of
the current study is to explore the application value of the SIIMS in sports medicine specialty. A set
of self-developed SIIMS for sports medicine surgeries was applied to the study. The application value
of the SIIMS was veried by comparing the safety and eciency of instrument manipulation before
and after its application, with instrument accidents, instrument repair rate, instrument scrap rate and
instrument use eciency as indicators. Through the application of the SIIMS, the incidence of surgical
instrument accidents decreased from 3.7 times to 1.8 times (P = 0.02), the number of instrument repair
decreased from 7.7 times to 2.9 times (P = 0.00), and the number of scrapped instruments decreased
from 5.1 to 2.3 (P = 0.03), when referred to per thousand operations. Before and after the application
of the SIIMS, the average instrument use eciency was 74.0% ± 3.3% and 88.2% ± 4.4%, respectively,
with statistically signicant dierence (P = 0.00). The application of the SIIMS in sports medicine
specialty is helpful to the ne management of surgical instruments, improve surgical safety and
instrument use eciency.
Keywords Surgical instruments management, Operating room, Information system, Sports medicine
Surgery, especially orthopedic surgery is highly dependent on medical equipment. e management of surgical
instruments and equipment is related to the safety and eciency of surgical operations. e smooth operation
depends on the timely, accurate provision and safe and eective use of surgical instruments. Delayed, inadequate,
or incorrect provision of medical equipment, as well as instrument failure during surgery can cause surgery to be
delayed or impossible14. From another point, improper use and handling of medical devices can cause damage
to the equipment, which endangers surgical operations in turn, and results in loss of medical assets.
Sports medicine is a rapidly developing orthopedic specialty, in which various minimally invasive repair
and reconstruction techniques rely on a large number of advanced ne surgical instruments. e reasonable
conguration, operation and safe and eective use of these instruments are of great importance both to clini-
cal practice and to extend their service lives5,6. In recent years, the renement and information management of
hospital medical instrument, especially surgical instrument, is an important development trend710. However, to
our knowledge, there is no international study on the application of surgical instruments information manage-
ment system (SIIMS) in sports medicine specialty.
erefore, the purpose of this study is generally to explore the application value of the SIIMS in sports
medicine specialty. Because the application value of the SIIMS manifests in many aspects of the service life of
the surgical instruments, in the current study we focused mainly on its value on the extension of service life of
surgical instrument, from the aspects of instrument accidents, instrument repair rate, instrument scrap rate and
instrument use eciency.
e current study is novel in that it was the rst study to evaluated the application value of SIIMS in sports
medicine specialty, specially form the aspects of the value on the extension of the service lives of the instruments.
OPEN
1The Operating Theater, Shanghai Sixth People’s Hospital, Shanghai Jiao Tong University School of Medicine, 600
Yishan Road, Shanghai, China. 2The Department of Sports Medicine, Shanghai Sixth People’s Hospital, Shanghai
Jiao Tong University School of Medicine, Shanghai, China. *email: 18930177370@163.com
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It was also the rst study that revealed that the application of a surgical instrument tracking system may inu-
ence the instrument user’s behavior.
Methods
is was a retrospective analysis of prospective collected research data. From 2015 through 2021, we carried
out a study on the application value of informatization in the precision management of surgical instruments in
sports medicine specialty. e research object of the current study were the surgical instruments in the sports
medicine department of our institution, from the aspects of their service life. e intervening measure was the
application of the SIIMS. is study was not related to experiments on humans and/or the use of human tissue
samples, human information and data. According to the Approaches to Ethical Review of Life Sciences and
Medical Research Involving Humans jointly issued by the Chinese National Health Commission, the Ministry
of Education, the Ministry of Science and Technology and the National Administration of Traditional Chinese
Medicine, there was neither need for ethics approval from the institutional review board of Shanghai Sixth
People’s Hospital nor informed consent from the patients. All methods were carried out in accordance with
relevant guidelines and regulations of the institution regarding the conguration, storage, transportation, use,
maintenance, repair and scrap of medical equipment.
From 2015 through 2017, we collected the basic data of instrument management in the operating room of
sports medicine specialty in Shanghai Sixth People’s Hospital, discussed the crux of instrument management, and
determined the technical indicators and basic design scheme of the SIIMS. In 2018, we developed, preliminarily
veried and improved a soware system (with a soware copyright registration number 2019SR1310456) suit-
able for the information management of surgical instruments in sports medicine specialty. From 2019 to 2021,
this SIIMS was applied, and further veried according to the technical indicators set before the study began.
Our hypothesis is that the application of the SIIMS in sports medicine specialty will increase surgical safety and
improve the eciency of the use of instruments.
e SIIMS is based on the client/server (C/S) architecture design, mainly composed of the server, client
and interface management. e client mainly includes functional modules for the management of instrument
conguration, use, maintenance, and scrap, user management and statistical analysis. e interface manage-
ment denes the interface with the handheld scanning instrument. e establishment of the platform database
is a collection of electronic les of all instruments during their useful life cycle. e system includes functions
such as login authentication, query, statistical report, system extension, exogenous instrument management
and instrument disinfection management. e electronic le of a single instrument in its life cycle is set up and
updated in real time in four modules, namely, the in-conguration state, the in-use state, the in-maintenance
state and the scrapped state. e administrator is responsible for the information input of the corresponding
modules according to the authority given.
In our institution, the disinfection of surgical instruments in sports medicine specialty is mainly completed
on the spot in the operating room, and the disinfection status can be known immediately. In some cases, when
the on-site disinfection is full, some instruments are sent to the central supply room of the hospital for disinfec-
tion. At this time, the disinfection status of these instruments is tracked. In the expanded function of this system,
there is an instrument disinfection management plate, which gives the responsible personnel of the central supply
room the corresponding administrator rights, through the interface management and the scanning gun of the
central supply room, to enter the information of the disinfection and transfer status of this part of the instrument
(acceptance, in disinfection, disinfection completed, transport)11.
e technical means of this study are mainly to compare and analyze the safety and eectiveness of the
instrument use before (2015–2017) and aer (2019–2021) the application of the SIIMS. e specic indicators
include the accident rate of instrument manipulation, the repair rate, the scrap rate, and the use eciency of
the instruments.
Instrument manipulation accident refers to the intraoperative accidental damage during the operation
of related instruments and the need for temporary instruments replacement, such as serious damage to the
arthroscope, fracture of the nucleus pulposus clamp, broken teeth of the free body clamp, broken hook of the
suture hook etc. Instrument repair refers to the repair of faulty instruments to retore their function, such as
poor contact of the camera cable plug, poor contact of the power tool battery case, etc., and instrument failure
caused by improper operation such as mild damage to the arthroscope. Instrument scrap refers to the failure
of the instrument that cannot be resolved by maintenance and its use must be abandoned. Instrument accident
rate, instrument repair rate and instrument scrap rate are based on the statistics of the whole sports medicine
department of our institution and are calculated with the current instruments in use and every 1000 operations
as references, respectively.
Instrument use eciency analysis was conducted by taking the use of arthroscopes as a representative. e
number of operations completed with each arthroscope in the life cycle (use—maintenance—use, until scrapped)
was counted, and the use eciency of up to 1000 operations was set as 100%. Instrument use eciency analysis
was carried out for surgeons who worked full time in 2015 through 2017 and 2019 through 2021. In the sports
medicine department of our institution, each principal surgeon could only use the arthroscope assigned to him,
and the utilization rate was calculated based on the number of operations that the arthroscope had been used
during the time period when each surgeon scrapped the arthroscope. If the surgeon had multiple arthroscopes
scrapped during that time period, the average was calculated based on the use eciency of each scrapped
arthroscope as a representative. If the surgeon had no scrapped arthroscopes during that time period, he was
not included in the statistics.
Statistical analysis was performed on relevant data with suitable conditions (SPSS-22), and P < 0.05 was used
as the standard for statistical signicance. For the enumeration data, ANOVA was carried out, the measurement
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data was tested for normality rst, the data conforming to normal distribution was analyzed by Student t test,
and the data not conforming to normal distribution was analyzed by Chi-square test.
Results
In the two target time periods, the number of surgeons in the sports medicine department of our institution was
11 and 15, respectively, while the average number of surgical nurses in the sports medicine specialty (including
scrub nurses and circulating nurses, who were involved in various manipulations, such as rinsing, drying, pack-
ing and disinfection of the instruments) was 7 and 14, respectively. In both time periods, the number of opera-
tions gradually increased year by year, from 3267 in 2015 to 6682 in 2021. e number of operating instruments
increased from 1333 in 2015 to 1643 in 2021 (Table1).
Before and aer the application of the SIIMS, the number of instrument accidents decreased, with an average
of 13.7 and 11 cases per year, respectively (P = 0.0.32). e proportion of instrument accidents in the total oper-
ating instruments decreased to 10.1‰ and 6.7‰ respectively (P = 0.09). e incidence of instrument accidents
per 1000 operations was signicantly reduced, from an average of 3.7 to an average of 1.8 (P = 0.02) (Table2).
Before and aer the application of the SIIMS, the number of instrument repair decreased signicantly, from
an average of 28.3 to an average of 17.7 times per year, respectively (P = 0.01). e proportion of repaired instru-
ment to the total operating instrument decreased, from an average of 17.4‰ to an average of 11.9‰ (P = 0.05).
e number of instrument repair referred to 1000 operations decreased signicantly, from an average of 7.7 to
an average of 2.9 times (P = 0.00) (Table3).
Before and aer the application of the SIIMS, the annual number of scrapped instruments decreased from
an average of 19 to an average of 14.3 pieces per year (P = 0.22). e proportion of scrapped instruments in total
operating instruments decreased from 13.9‰ to 9.8‰ (P = 0.17). e number of scrapped instruments per 1000
operations decreased signicantly, from an average of 5.1 to an average of 2.3 (P = 0.03) (Table4).
Before the application of the SIIMS, the average instrument use eciency was 74.0% ± 3.3% (n = 7). Aer the
application of the SIIMS, the average instrument use eciency was 88.2% ± 4.4% (n = 9). e increase of instru-
ment use eciency was statistically signicant (P = 0.00).
Discussion
is study shows that the application of SIIMS in sports medicine specialty can signicantly reduce the incidence
of surgical instrument manipulation accidents, reduce the rate of surgical instrument repair and scrap per thou-
sand operations, and increase the eciency of surgical instruments.
Table 1. Composition of medical care, amount of operation and number of operating instruments before and
aer the application of the SIIMS.
Pre-application Post-application
2015 2016 2017 2019 2020 2021
Surgeons 11 11 11 15 15 15
Specialist nurses 6 7 8 13 14 15
Amount of surgery 3267 3583 4154 5639 5872 6682
No. of running instruments 1333 1364 1396 1475 1530 1643
Table 2. e incidence of instrument accidents before and aer the application of the SIIMS.
Pre-application
Mean
Post-application
Mean P-value2015 2016 2017 2019 2020 2021
Absolute value 11 17 13 13.7 10 9 14 11 0.32
8.2 12.5 9.5 10.1 5.7 5.9 8.5 6.7 0.09
Referred to per thousand surgeries 3.4 4.7 3.1 3.7 1.8 1.5 2.1 1.8 0.02
Table 3. Incidence of instrument repair before and aer the application of the SIIMS.
Pre-application
Mean
Post-application
Mean P-value2015 2016 2017 2019 2020 2021
Absolute value 25 27 33 28.3 16 18 19 17.7 0.01
18.8 19.8 13.6 17.4 10.8 11.8 13.0 11.9 0.05
Referred to per thousand surgeries 7.7 7.5 7.9 7.7 2.8 3.1 2.8 2.9 0.00
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e sports medicine specialty surgery is characterized by minimally invasive arthroscopic surgery, and the
surgical instruments are mainly arthroscopes and endoscopic operating instruments. As an observation instru-
ment, the arthroscope is easily damaged by mechanical impact, friction or scalding. e instruments operated
under arthroscope are mainly thin instruments and open instruments, which are more likely to be damaged
theoretically. Such damage may be caused by improper operation during the operation, or by accidents during
cleaning, packing and disinfection. In general, the rst reason for the loss of sports medicine instrument is natural
aging, which leads to poor contact of camera cable plug, optical cable transmittance loss, poor contact of power
tool battery box, blunt mouth of basket forceps, and closure barrier of suture retriever and etc. Another part of
the reason is mainly related to improper operation, which leads to arthroscope damage, suture passing hook
breakage, nucleus pulposus clamp breakage, free body clamp breakage and so on. Sports medicine surgeons and
operating room nurses are the main operators of the instruments.
e purpose of the development and application of the SIIMS is the ne management of medical instru-
ments, in order to use the SIIMS to increase the eciency of medical instrument conguration, promote the
standardization of the use of medical instruments, strengthen the responsibility of protection and maintenance,
improve the eciency and quality of maintenance. erefore, we have developed evaluation indicators for the
dierent associated objects in the stage of instrument conguration, use and maintenance. In the instrument
use stage, it is mainly to clarify the management objectives of instrument use and maintenance personnel and
implement the responsibility. All relevant personnel will be reminded that the instrument conguration, use and
maintenance status will be counted and associated with individuals. is is a reminder of responsibility, and no
disciplinary action is required. In this study, the safety and eciency of instruments that require repeated use
were mainly evaluated.
However, this study found that, on the whole, the use of sports medicine instrument was relatively safe, and its
use eciency was quite high. In this study, before and aer the application of the SIIMS, the incidence of instru-
ment accidents in every 1000 operations was only 3.7 and 1.8 times respectively, the average number of surgical
instrument maintenance was only 7.7 and 2.9 times, and the average number of instrument scrap was only 5.1
and 2.3. Each arthroscopic arthroscope could be used for an average of 740 and 882 operations before and aer
the application of the SIIMS. However, the pursuit of surgical safety and instrument eciency should never end.
e results of this study are very interesting. Although the SIIMS is not linked to rewards and punishments,
it does serve as a reminder for instrument manipulation personnel to pay attention to the safety and to increase
the eciency of instrument use. e SIIMS seems to make the relevant personnel aware of the responsibility and
obligation to protect the instrument when manipulating them. In fact, the SIIMS also brings benets in terms of
instrument conguration management and maintenance, just outside the focus of this study.
e information management of medical instruments is an important part1216 of modern hospital manage-
ment. e information management of surgical instruments in sports medicine specialty is conducive to each
functional department’s understanding and control of the application status of specialized instruments and
equipment, is benecial to the reasonable allocation and ecient and safe use of instrument and equipment
and can bring benets to the overall precision and modern management of sports medicine operating room.
Whether this system can be popularized and applied in the management of surgical instruments in other special-
ties remains to be further discussed17,18.
ere are some limitations in this study. First of all, the instruments used in the second phase were not brand
new, and most of them were used in the rst phase. e safety indicators, the repair and scrap rates, and use
eciency of the instruments used in the second phase were actually related to the rst phase, and the indicators
of the rst phase were related to the use status of the instruments before the study began. eoretically, in terms
of the evaluation of the use of the instrument, it is possible to avoid these interferences by evaluating only the
newly congured instruments. However, because the number of newly added instruments is not large in the
target periods of the study, it would have been dicult to carry out relevant research, so all the instruments in use
were used as the study object. In addition, the improvement of instrument safety and eciency may be related
to the improvement of instrument use prociency. In the period aer the application of the SIIMS, surgeons
might have more experience in using the instrument than before the application of the SIIMS. However, there
was no signicant change in the eciency and safety of instrument use during each time period, suggesting that
improvement in prociency was not the most important associated factor.
Conclusion
e application of the surgical instrument information management system in sports medicine specialty is
helpful to the ne management of surgical instruments, improve surgical safety and instrument use eciency.
Table 4. Scrap rate of instruments before and aer the application of the SIIMS.
Pre-application
Mean
Post-application
Mean P-value2015 2016 2017 2019 2020 2021
Absolute value 14 24 19 19 12 14 17 14.3 0.22
10.5 17.6 13.6 13.9 8.1 9.2 11.6 9.8 0.17
Per thousand procedures 3.9 6.7 4.6 5.1 2.1 2.4 2.5 2.3 0.03
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Data availability
e datasets used the current study are available from the corresponding author (J.T.) on reasonable request.
Received: 29 September 2023; Accepted: 11 March 2024
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Author contributions
J.T.: Conceptualization, Methodology, Investigation, Analysis, Validation, Writing-Original dra. M.Z.: Supervi-
sion. P.L.: Supervision. Z.W.: Analysis and Validation. J.Z.: Supervision, Writing- Reviewing, Editing. All authors
contributed to the article and approved the nal manuscript.
Funding
is work was funded by Shanghai Science and Technology Commission, China, 17411966400.
Competing interests
e authors declare no competing interests.
Additional information
Correspondence and requests for materials should be addressed to M.Z.
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... 5 Surgical instrument management is involved in the security and efficiency of surgical operations, and the application of surgical instruments information management systems can be helpful in the management of surgical instruments, improvement of surgical security and promotion of instrument utilization efficiency. 6 Sterilization and supply center plays a crucial role in hospitals by guaranteeing the quality of healthcare services and managing infection control. Its primary duties encompass the cleaning, disinfection, sterilization, distribution, recycling, and storage of clinical medical items and equipment, while also ensuring the availability of sterile supplies to all hospital departments. ...
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Objective This study examines the implementation of ‘6S’ nursing management in sterilization and supply centers to evaluate its impact on improving surgical instrument management and overall operational quality. Methods The pre-management phase was from January to June 2019, during which the conventional management mode was applied in our hospital’s sterilization and supply center, and 100 instrument packs were selected for quality inspection. The post-management phase was from July to December 2019, when the 6S management mode was implemented in the sterilization and supply center, with another 100 instrument packs selected for quality inspection. A total of 20 staff members were involved. The management quality (environmental management, packaging management, cleaning and sterilization, and instrument management), mastery of professional knowledge (theoretical knowledge, practical knowledge, and nursing skill knowledge), incidence of surgical instrument processing errors, quality of work (grooming, problem-solving, sense of responsibility, sense of initiative, and team communication), and work pass rate before and after 6S management were compared. Results After 6S management, the management quality scores were higher, the mastery of professional knowledge of personnel was raised, the quality of work was promoted, the overall incidence of errors in surgical instrument processing was reduced to 1%, and the qualification rates for cleaning, sterilization, and issuance were all increased to 100%, with significant differences compared to before the implementation of management measures (all P < 0.05). Conclusion The application of “6S” nursing management in the sterilization and supply center is an effective approach to addressing the current challenges of enhancing sterilization quality and management efficiency, significantly improving the quality of surgical instruments and work efficiency.
... Mereka menggunakan pendekatan desain berpusat pengguna untuk mengevaluasi aplikasi tersebut, menunjukkan bahwa meskipun sebagian besar harapan pengguna terpenuhi, masih ada masalah yang perlu diatasi untuk meningkatkan kepuasan pengguna. (Tang et al., 2024) Aspek penting lainnya adalah penerimaan pengguna terhadap sistem informasi, seperti yang diteliti oleh Sachitra dan Wimalasena, yang menggunakan model gabungan untuk menganalisis faktor-faktor yang mempengaruhi adopsi Sistem Informasi Manajemen Sumber Daya Manusia (HRMIS) di Sri Lanka. Hasil penelitian ini dapat memberikan wawasan penting bagi organisasi dalam merancang strategi implementasi yang lebih baik. ...
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Dalam era digital saat ini, sistem informasi manajemen (SIM) memainkan peran penting dalam meningkatkan efisiensi dan efektivitas organisasi di berbagai sektor. Penggunaan SIM telah menjadi bagian integral dari proses manajerial, yang membantu pengambilan keputusan yang lebih baik dan responsif terhadap kebutuhan stakeholders. Dari sektor pemerintahan hingga industri swasta, SIM berfungsi sebagai alat yang memungkinkan pengolahan data yang cepat, akurat, dan terintegrasi. (RIFAD, 2022) Salah satu contoh nyata implementasi SIM dapat dilihat dalam konteks program-program sosial seperti Mahatma Gandhi National Employment Guarantee Act (MGNREGA) di India. Penelitian oleh R. S. R. menunjukkan bagaimana NREGAsoft, sistem informasi manajemen yang dikembangkan oleh National Informatics Centre (NIC), mendukung pelaksanaan program tersebut. Melalui sistem ini, transparansi dan akuntabilitas dalam pengelolaan dana publik dapat ditingkatkan, sehingga memberikan manfaat langsung kepada masyarakat. (Hasanah, 2024) Di Indonesia, evolusi SIM juga terlihat dalam sektor pelayanan publik. Hasanah menyoroti implementasi Sistem Informasi Manajemen Nikah (SIMKAH) di Kantor Urusan Agama (KUA) sebagai upaya untuk mempercepat proses pendaftaran nikah. Dengan menggantikan sistem manual yang sebelumnya diterapkan, SIMKAH tidak hanya meningkatkan efisiensi tetapi juga memudahkan akses bagi masyarakat untuk melakukan pendaftaran secara online. (Farah Ananda Lubis & Muhammad Irwan Padli Nasution, 2024) Sektor kesehatan adalah contoh lain di mana SIM memiliki dampak yang signifikan. Farah Ananda Lubis dan Muhammad Irwan Padli Nasution membahas penerapan Sistem Informasi Manajemen Rumah Sakit (SIMRS) di Rumah Sakit Columbia Asia Medan. Dengan sistem terintegrasi, pelayanan kesehatan menjadi lebih baik, dan manajemen sumber daya menjadi lebih efisien, yang pada akhirnya meningkatkan kualitas layanan bagi pasien. (Fatkhuri et al., 2024) Penelitian lain yang relevan adalah yang dilakukan oleh Fatkhuri dan rekan-rekannya, yang mengeksplorasi pengalaman pengguna dan antarmuka sistem informasi manajemen kepegawaian. Mereka menggunakan pendekatan desain berpusat pengguna untuk mengevaluasi aplikasi tersebut, menunjukkan bahwa meskipun sebagian besar harapan pengguna terpenuhi, masih ada masalah yang perlu diatasi untuk meningkatkan kepuasan pengguna. (Tang et al., 2024) Aspek penting lainnya adalah penerimaan pengguna terhadap sistem informasi, seperti yang diteliti oleh Sachitra dan Wimalasena, yang menggunakan model gabungan untuk menganalisis faktor-faktor yang mempengaruhi adopsi Sistem Informasi Manajemen Sumber Daya Manusia (HRMIS) di Sri Lanka. Hasil penelitian ini dapat
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Background: In recent years, the use of robotic-assisted surgery has developed rapidly in China and is now widely used in many clinical fields. However, da Vinci robotic surgical instruments are more precise, expensive, and complex than ordinary laparoscopes, have less instrument configuration, involve restrictions on the duration of use, and have cleanliness requirements for supporting instruments. The purpose of this study was to analyze and summarize the current status of cleaning, disinfection, and maintenance of da Vinci robotic surgical instruments in China to improve the management of these devices. Methods: A questionnaire survey on the use of da Vinci robotic-assisted surgery at medical institutions in China was designed, distributed, and analyzed. The survey included items regarding general information, management of instrument handling personnel, instrument handling techniques, guidelines, and references for instrument handling. The results and conclusions were formed from the data generated by the analysis system and the answers of respondents to the open-ended questions. Results: (I) All surgical instruments used in domestic surgery practice were imported. There were 25 hospitals that conduct more than 500 da Vinci robotic-assisted surgeries every year. (II) In a relatively high proportion of medical institutions, nurses continued to be responsible for the processes of cleaning (46%), disinfection (66%), and low-temperature sterilization (50%). (III) A total of 62% of the surveyed institutions used fully manual methods for cleaning instruments, and 30% of the ultrasonic cleaning equipment in surveyed institutions did not comply with the standard. (IV) A total of 28% of surveyed institutions used only visual inspection to evaluate cleaning efficacy. Only 16-32% of surveyed institutions regularly used adenosine triphosphate (ATP), residual protein, and other methods to detect sterilization of cavities in instruments. (V) In 60% of the surveyed institutions, robotic surgical instruments have been damaged. Conclusions: Cleaning efficacy detection methods of robotic surgical instruments were not uniform and standardized. The management of device protection operations should be further regulated. In addition, further study of relevant guidelines and specifications as well as the training of operators is warranted.
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Background: Bar code- or radio frequency identification (RFID)-based medical instrument management systems have gradually been introduced in the field of surgical medicine for the individual management and identification of instruments. We hypothesized that individual management of instruments using RFID tags can provide previously unavailable information, particularly the precise service life of an instrument. Such information can be used to prevent medical accidents caused by surgical instrument failure. This study aimed to predict the precise service life of instruments by analyzing the data available in instrument management systems. Methods: We evaluated the repair history of instruments and the usage count until failure and then analyzed the data by the following three methods: the distribution of the instrument usage count was determined, an instrument failure probability model was generated through logistic regression analysis, and survival analysis was performed to predict instrument failure. Results: The usage count followed a normal distribution. Analysis showed that instruments were not used uniformly during surgery. In addition, the Kaplan-Meier curves plotted for five types of instruments showed significant differences in the cumulative survival rate of different instruments. Conclusions: The usage history of instruments obtained with RFID tags or bar codes can be used to predict the probability of instrument failure. This prediction is significant for determining the service life of an instrument. Implementation of the developed model in instrument management systems can help prevent accidents due to instrument failure. Knowledge of the instrument service life will also help in developing a purchase plan for instruments to minimize wastage.
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Background Surgical instrument processing is important for improving the safety of surgical care in hospitals. However, it has been rarely studied to date. Errors in surgical instrument processing may increase operative times and costs, and increase the risk of surgical infections and perioperative morbidity. We aimed to investigate the errors occurred in packaging surgical instruments. Methods Surgical instrument tracking system in a central sterile supply department (CSSD) was used to collect the packaging data during January–August 2016 in the First Affiliated Hospital of Soochow University, Suzhou City, China. Results Data on 33,839 surgical instrument packages were collected. A total of 398 (1.18%) errors occurred, including incomplete packages (n = 70), instrument missing (n = 77), instrument malfunction (n = 27), instrument in wrong specification (n = 175), wrong packaging tag (n = 8), box and cover mismatched (n = 14), wrong packing material (n = 15), indicator card missing (n = 6), and wrong count of instruments (n = 6). The highest error rates were observed among least experienced nurses (N1 level) and during the 16:00–20:00 time period (both p < 0.05). A relatively high error rate was detected in the Department of Orthopedics as well as in the Department of Gynecology and Obstetrics. Conclusion Wrong instrument specifications were the primary packing error identified in the current study. Further effort is needed to standardize the packing procedure for instruments under the same category and more effort is required to reduce the error rate during high risk times, or in the surgery department.
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A multidisciplinary team of nurses, sterile processing technicians, and surgeons reviewed 609 otolaryngology–head and neck surgery (OHNS) surgical instrument sets at the study institution’s 3 hospitals. Implementation of the 4-phase instrument review resulted in decreased OHNS surgical instrument set types from 261 to 234 sets, and a decreased number of instruments in these sets from 18 952 to 17 084. The instrument set review resulted in an estimated savings of 35665insterileprocessingcostsfortheOHNSdepartment.Instrumentreviewappliedtoall10surgicalspecialtiesattheinstitutionwouldresultinanestimatedannualsavingsof35 665 in sterile processing costs for the OHNS department. Instrument review applied to all 10 surgical specialties at the institution would result in an estimated annual savings of 425 378. Through effective leadership, multidisciplinary participation of all key stakeholders, and a systematic approach, this study demonstrates that a hospital-wide quality improvement intervention for instrument set optimization can be successfully performed in a large, multisite tertiary care academic hospital.
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Background: Da Vinci surgery is used extensively, but the high costs of the surgical instrument are a serious clinical and management problem. Objective: To reduce the cost of the Da Vinci robotic surgical instrument supply chain. Methods: Patients were selected from the First Affiliated Hospital of Sun Yat-sen University, Guangzhou, China. Control group patients underwent Da Vinci robot-assisted surgery between January 2019 and June 2019 (control group). Patients who were operated with the same robot from July 2019 to December 2019 were selected as the experimental group (SCM group). The cost analysis and comparison were carried out to integrate instrument sets, working hours, workforce expenditure, and direct and indirect expenses. Results: Compared with the control group, the number of instrument packages was lower (4.5 ± 1.4 vs. 11.5 ± 1.6, P< 0.001) and the personnel's awareness of the instruments was higher (92.3 ± 4.2 vs. 83.4 ± 3.7, P< 0.001) in the SCM group. The SCM group showed lower processing time per device (8.1 ± 1.6 vs. 44.2 ± 5.6 min, P< 0.001) and lower costs per surgical instrument (RMB 11.5 ± 2.3 vs. 60.3 ± 10.2, P< 0.001). Conclusion: The application of the supply chain management can reduce the costs of robotic surgery, improve work efficiency and decrease the failure rate of instruments.
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Introduction: Few formal studies have been performed investigating the frequency of equipment failure during surgery. Surgeons are unable to operate without the plethora of instruments and equipment surrounding them in the operating theatre. As with any mechanical component, instruments and equipment are subject to time- and use-dependent degradation in their performance. Yet no formal requirements exist for the routine inspection or maintenance of instruments. Owing to this lack of information regarding equipment failure we undertook the first investigation of intraoperative equipment malfunction occurring during cardiac surgical procedures. Methods: Over a 12-month period cardiac surgeons were required to report equipment malfunction during each procedure. Operating theatre equipment was divided into three categories broadly based on equipment portability and function: group 1, theatre infrastructure and components; group 2, large medical equipment; and group 3, surgical instruments. Results: In a highly significant proportion of operations performed (92%) there was an issue with equipment. The most common issues occurred in group 3 with fine surgical instrument malfunctions; most commonly worn-out needle holders and blunt scissors. Theatre infrastructure and large medical equipment failures (groups 1 and 2) resulted in the cancellation of four cases. Some intraoperative instrument failures were potentially catastrophic. Conclusions: The incidence of equipment failure during cardiac surgery is unacceptably high. In some instances, cases were cancelled and revenue lost owing to equipment malfunction. A balance between the safety and quality of equipment and cost effectiveness is required. These findings suggest that surgical instruments warrant an annual compulsory inspection.
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Background Perioperative services have been scrutinized in the context of cost containment in health care, especially in the procurement and reprocessing of surgical instruments. Although solutions such as surgical instrument inventory optimization (IO) have been proposed, there is a paucity of literature on how to implement this change. The purpose of this project was to describe the implementation of an IO using the Kotter's Change Model (KCM). Methods This study was conducted at a tertiary academic hospital across the four highest-volume surgical services. The IO was implemented using the steps outlined by KCM: (1) create coalition, (2) create vision for change, (3) establish urgency, (4) communicate the vision, (5) empower broad-based action, (6) generate short term wins, (7) consolidate gains, and (8) anchor change. This process was evaluated using inventory metrics, operational efficiency metrics, and clinician satisfaction. Results Total inventory was reduced by 37.7%, with an average tray size reduction of 18.0%. This led to a total reprocessing time savings of 1,333 hours per annum and labor cost savings of 39,995perannum.Depreciationcostsavingswas39,995 per annum. Depreciation cost savings was 64,320 per annum. Case cancellation rate due to instrument-related errors decreased from 3.9% to 0.2%. The proportion of staff completely satisfied with the inventory was 1.7% pre-IO and 80% post-IO. Conclusion This is the first study to describe the successful implementation of KCM to facilitate change in the perioperative setting. This success contributes to the growing body of literature supporting KCM as a valuable change management tool in health care.
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INTRODUCTION: The development of outpatient surgery, cost-reduction pressures and instrumentation storage limitations have led to their use "just-in-time". A recent study showed that stoppage of surgical procedures immediately before the incision (No-Go) was often due to the management of supplies and implantable medical devices. To our knowledge, since the development of outpatient surgery and the shortening of hospital stays, managing the flow of instrumentation has not been optimized. At our hospital, we used a two-prong approach consisting of a tool to manage instrumentation and working group from the sterilization and orthopedic surgery units. The aims of this study were to: 1) evaluate whether this approach led to better notification of the risk of supply shortage for instrumentation and 2) determine whether it could reduce by at least half operating room disruptions such as delays or cancellation of surgical procedures. HYPOTHESIS: This approach results in better notification of the risk of supply shortage for instrumentation and reduces by at least half operating room disruptions such as delays or cancellation of surgical procedures. MATERIAL AND METHODS: A tool was developed to manage instrumentation flow based on a retrospective analysis of data from 2015. This tool consisted of: (1) a list of instrumentation needed for each surgical procedure from an analysis of the surgical schedule and verification of traceability labels of the instrumentation actually used, (2) a list of reasons for supply shortage identified from an analysis of non-conformities occurring in the sterilization process of instrumentation kits. These analyses resulted in the development of checklists for instrument sets for each procedure, while identifying those with a high risk of shortage. In 2017, a working group focused on instrumentation was set up with personnel from the sterilization unit and the orthopedic surgery unit. Based on the check-lists and the schedule 24hours before the surgery, the sterilization unit alerted the surgery unit by email of the risk of material shortage; the surgery ward replied with potential changes to the material or the surgery planning. This approach (instrumentation management tool and working group) was named just-in-time (JIT). The main outcome was the number of notifications of potential supply shortage with and without JIT over a 10-week period. The secondary outcomes were the number of notifications resolved in time and the occurrence of operating room disruptions (delay>30min or postponement of surgery) related to unavailable instrumentation. RESULTS: Nine reasons for potential supply shortage were identified such as instrumentation kits used for several types of procedures, those with fast rotation and low stock, or in double pathways (on loan and on deposit). The working group reported 163 potential shortages with JIT versus 41 without (p<10-5), of which 150 (92.5%) were resolved. Thirteen operating room disruptions occurred; only one was not detected by the JIT approach. CONCLUSION: Our JIT approach (instrumentation management tool and working group) is effective at preventing instrumentation supply shortages. LEVEL OF EVIDENCE: III, prospective comparative study.
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Background: The acquisition of reusable surgical instruments (RSIs) through loaner system is a worldwide phenomenon, particularly in orthopaedic surgeries. Loaner sets contain high-complex design RSIs, which are very difficult to clean, and also include single use implants, such as screws, that remain in the surgical tray and are subjected to multiple reprocessing until they are implanted. Inadequate cleaning of SI and various exposures of single-use implants to physical, chemical and biological agents can compromise their quality/safety and promote biofilm formation. The difficulty in cleaning is compounded in middle and low-income countries where automated cleaning infrastructure at sterilizing service units is often unavailable, and thus manual cleaning only is performed. Thus, we aimed to determine the condition of orthopaedic loaned sets when delivered to the hospital, assess the quality of complex-design RSIs reprocessed by manual cleaning, and evaluate the effect of multiple reprocessing on single-use implant (screw). Methods: Flexible medullary reamers (FMRs), depth gauges and screws used for femur intramedullary nailing, in clinical use for >1 year, were obtained from three Brazilian loaner companies and assessed for residual ATP, protein, bacterial contamination, endotoxin and/or biofilm at delivery at the hospital, following cleaning and steam sterilisation. Results: Before cleaning, blood was visible on a RSIs tray, and RSIs/screws were contaminated with high amounts of ATP, protein and bacteria. Visible soil was released during brushing of a FMR lumen and, following cleaning, the inner layer of 34/40 were visible soiled, and over 5/8 were protein test positive. Following sterilisation, biofilm and soil, including fragments appearing to be bone, were detected by scanning electron microscopy on RSIs/screws. A sterilised FMR revealed visible soil on the inner layer. Endotoxin tests were negative. Conclusion: The contaminated condition of loaned-complex-designed RSIs/screws upon arrival at the hospital and after reprocessing points to the insufficiency of manual reprocessing and management practices related to this instruments/implants. A multidisciplinary approach involving expert in design/manufacture, regulating, managing, reprocessing and surgeons is suggested to improve RSIs manufacture that enables complete decontamination and maintain the surgical patient safety.
Article
Background: Operating room efficiency can be compromised because of surgical instrument processing delays. We observed that many instruments in a standardized tray were not routinely used during thyroid and parathyroid surgery at our institution. Our objective was to create a streamlined instrument tray to optimize operative efficiency and cost. Materials and methods: Head and neck surgical instrument trays were evaluated by operating room team leaders. Instruments were identified as either necessary or unnecessary based on use during thyroidectomies and parathyroidectomies. The operating room preparation time, tray weights, number of trays, and number of instruments were recorded for the original and new surgical trays. Cost savings were calculated using estimated reprocessing cost of 0.51perinstrument.Results:Threeof13headandnecktrayswereconvertedtothyroidectomyandparathyroidectomytrays.Thestartingheadandnecksurgicalsetwasreducedfromtwotrayswith98totalinstrumentstoonetraywith36instruments.Trayweightdecreasedfrom27poundsto10pounds.Traypreparationtimedecreasedfrom8minto3min.Thenewtraysaved0.51 per instrument. Results: Three of 13 head and neck trays were converted to thyroidectomy and parathyroidectomy trays. The starting head and neck surgical set was reduced from two trays with 98 total instruments to one tray with 36 instruments. Tray weight decreased from 27 pounds to 10 pounds. Tray preparation time decreased from 8 min to 3 min. The new tray saved 31.62 (49.98to49.98 to 18.36) per operation in reprocessing costs. Projected annual savings with hospitalwide implementation is over $28,000.00 for instrument processing alone. Unmeasured hospital savings include decreased instrument wear and replacement frequency, quicker operating room setup, and decreased decontamination costs. Conclusions: Optimizing surgical trays can reduce cost, physical strain, preparation time, decontamination time, and processing times, and streamlining trays is an effective strategy for hospitals to reduce costs and increase operating room efficiency.