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Motivation, Non-Academic Staff' Job Performance and Tertiary Education in Nigeria

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Abstract

This paper discussed the concept of motivation, non-academic staff, non-academic staff job performance and motivational strategies that can be used to improve the job performance of non-academic staff of tertiary institutions in Nigeria. The paper used secondary data and the data were collected from online publications and print materials from libraries. The paper concluded that motivation is important in the realization of tertiary education goals in Nigeria and therefore tertiary institution administrators should adopt the various motivational strategies in the system. Specifically, the paper suggested the following motivational strategies; payment of salaries and allowance, provision of infrastructure facilities, promotion, effective capacity building, provision of conducive working environment, appreciation, recognition, commendation and praise, involvement of staff in decision making, The adoption of these motivational strategies by various administrators of tertiary institutions can help to improve the job performance of the non-academic staff in the tertiary institutions in Nigeria.
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Motivation, Non-Academic Staff Job Performance and Tertiary Education in Nigeria
Niyi Jacob Ogunode
1
Department of Education, University of Abuja, Nigeria
Email: Ogunodejacob@gmail.com
Adamu Awwal Salman
Kogi State College of Education Ankpa (KSCOEA), Department of Educational
Psychology/Guidance & Counselling, Nigeria
Email: awalsalman085@gmail.com
Victor Olugbenga Ayoko
Faculty of Education, National Open University, Nigeria
Email: victorayoko@gmail.com
Abstract
This paper discussed the concept of motivation, non-academic staff, non-
academic staff job performance and motivational strategies that can be used to
improve the job performance of non-academic staff of tertiary institutions in
Nigeria. The paper used secondary data and the data were collected from online
publications and print materials from libraries. The paper concluded that
motivation is important in the realization of tertiary education goals in Nigeria
and therefore tertiary institution administrators should adopt the various
motivational strategies in the system. Specifically, the paper suggested the
following motivational strategies; payment of salaries and allowance, provision of
infrastructure facilities, promotion, effective capacity building, provision of
conducive working environment, appreciation, recognition, commendation and
praise, involvement of staff in decision making, The adoption of these
motivational strategies by various administrators of tertiary institutions can help
to improve the job performance of the non-academic staff in the tertiary
institutions in Nigeria.
Keywords: Non-academic staff, motivation, tertiary education, Nigeria
Introduction:
Tertiary education is an education designed for post-secondary education. Tertiary
education is a social agent of progress and development in a society that aids technological
advancement. Tertiary education is designed to help in the development of nations by providing
the high as well as the middle-level manpower needed for social, economic and political
advancement through the programmes of teaching, learning, research and community services.
This places tertiary education at the apex of the ranking of educational institutions and is
designed to accommodate knowledge acquisition and production. Tertiary education is
institutions of higher learning that provide facilities for teaching and research and are authorized
1
Corresponding author
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to grant academic degrees such as bachelor, master and doctorate (Ogunode et al., 2021;
Ogunode et al., 2023c).
Tertiary education is regarded as the highest peak of education. It is the education that is
anchored on teaching, research and community services. Higher education is designed to operate
in a peaceful environment (Ogunode & Adanna, 2022; Ogunode et al., 2023). National Policy on
Education FRN (2013) defined tertiary education as the education given after basic education in
institutions such as universities and inter-university centres, the Nigeria French Language
Village, Nigeria Arabic Language Village, the National Institute of Nigerian Languages,
institutions, Innovation Enterprise Institutions (IEIs), and Colleges of Education, Monotechnics,
Polytechnics, and other specialized institutions such as Colleges of Agriculture, Schools of
Health and Technology and the National Teachers Institutes (NTI).
The goals of the Tertiary Education National Policy on Education according to FRN
(2013) shall be to: contribute to national development through high-level manpower training;
provide accessible and affordable quality learning opportunities in formal and informal education
in response to the needs and interests of all Nigerians; provide high-quality career counselling
and lifelong learning programmes that prepare students with the knowledge and skills for self-
reliance and the world of work; reduce skill shortages through the production of skilled
manpower relevant to the needs of the labour market; promote and encourage scholarship,
entrepreneurship and community service; forge and cement national unity; and promote national
and international understanding and interaction.
The realization of tertiary education depends on the availability of qualified and
motivated academic and non-academic staff. Ogunode et al. (2020) defined non-academic staff
as those professionals handling various non-teaching services in higher institutions. Student
welfare workers, secretaries, caretakers and cleaners form part of the non-academic
professionals. Non-academic staff members are employees who work within higher institutions
and are contributing significantly to the success of higher education. Non-academic staff
possesses a wealth of institutional knowledge, charisma and drive to ensure that the universities
missions, visions and objectives are attained. The contributions of non-academic staff highly
impact the students experience in the university environment. The cardinal programme of the
universities includes producing manpower, conducting research and undertaking community
service, the non-teaching staff assists with research, teaching and community development. The
university systems function because of the professionals who provide complementary roles other
than teaching and research (Ogunode et al., 2020). The academic staff and non-academic staff
are both important in the attainment of university goals (Ogunode et al., 2021; Ogunode &
Adamu, 2021; Ogunode & Okwelogu, 2022)
The non-academic staff or administrative staff is senior non-academic or senior
administrative staff who occupies different positions and play different roles in the university.
Non-academic staff members are strong members of higher institutions. The non-academic staff
handles the day-to-day administration and operations of the university. The non-academic staff
performs mainly administrative as well as technical duties. The non-academic staff occupies
important offices in the university environment. The non-academic staffs function in the
following departments within the university: The registry, maintenance, vice-chancellors office,
deputy vice-chancellors office, bursary, student affairs, human resources/establishments,
cafeteria, security, venture and bookshop among others (Ogunode, Jegede, Abubakar & Martina,
2020; Madukoma & Opeke, 2013). The roles of the non-academic staff in the administration and
management of the universities cannot be overstated because they function in all the units,
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departments and faculties (Ogunode et al., 2020). Ezeigbo (2016) observed that all colleges,
faculties, departments and units have administrative staff members whose importance in the
proper functioning of the university cannot be over-emphasized. The job performance of the non-
academic staff in tertiary institutions is vital to the attainment of tertiary education goals.
Job performance is the result of individual or group work that shows the level of
achievement of job qualifications in organizations that aim to meet organizational goals (Al-
Omari & Okasheh, 2017). Meanwhile, performance is defined as employees behaviour at work.
An employees performance is individual because each employee has different levels of ability
to perform their duties. Individual performance can be seen and measured if a person or group of
employees can meet the success standards set by the company (Fogaça et al., 2018).
Job performance of academic staff refers to all non-teaching services done at a particular
time. The job performance of academic staff matters in tertiary institutions because without their
services the academic staff cannot go far in the attainment of teaching, researching and provision
of community services.
Performance is something, a single person does. The performance of teachers in schools
is highly affected by motivation. Teachers are motivated their performance automatically reaches
towards high level. In schools, teachers performance can be mapped well through arranging
training programs for the teachers and they will get motivated and their confidence will also
increase. Motivation has a direct and positive effect on job performance when we properly
account for effort (Inayatullah & Jehangir, n. d.).
Many factors determine the job performance of the academic staff in tertiary institutions
in Nigeria. Some of these factors include leadership style, institution climate, personal factors
and motivation packages. The non-academic staff in Nigerian tertiary education is poorly
motivated and this has manifested in their job performance.
Concept of Motivation:
Motivation is the force that influences an individual to give his or her best in institutions
and the realization of goals. Motivation is the drive that influences an individual to achieve the
maximum output for himself or an institution (Josiah et al., 2023). Motivation is defined as a
driving force that compels an individual to take some actions to achieve certain goals. The
motivational level of everyone is different just like the perception and the attitude of everyone
are different. For example, a person feels hungry, and as a response that particular person eats so
the feelings of hunger get diminished (Inayatullah & Jehangir, n.d).
Motivation in this paper can be defined as a force capable of pushing and pulling an
individual toward a particular direction and attainment of goals. Motivation is a drive that
influences an individual to carry out tasks for him and for others (Olabisi et al., 2023).
Motivation is very important in influencing employees to accomplish individual as well as
organizational goals. This inner drive motivates the employees to form and exhibit purposive
behaviour to achieve specific and unmet needs. This little encouragement on the part of the
organization enables them to accomplish their goals efficiently by acknowledging employees
work and effort, providing them good work environment, considering their needs and forming
pleasant job designs. The motivation increases performance (Inayatullah & Jehangir, n. d.).
Motivation is perceived as an invisible force that compels and inspires individuals
towards one direction or action for greater productivity. Motivation is the force that propels an
individual to carry out specific functions without complaint (Ogunode et al., 2023a). Motivation
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plays an important role in the organization because it increases the productivity of employees
and the goals can be achieved efficiently. The behaviour of employees can be changed through
motivation in any organization. From situation to situation, the level of motivation differs within
an individual (Robbins et al., 2005). Motivation also takes part in an important role for teachers
because it helps to achieve their targets efficiently. Teacher motivation is very important. It
improves the skills and knowledge of teachers because it directly influences the students
achievement (Mustafa & Othman, 2010).
Motivation in this paper refers to the force driving an individual towards the attainment
of certain goals or achievements. Motivation is an invisible drive that influences the action of an
individual towards a particular goal. Motivation can be viewed as a force that is propelling an
individual to carry out some tasks or production.
Motivational Strategies to Enhance Non-academic Staffs Job Performance in Tertiary
Institutions
There are many strategies managers of tertiary education in Nigeria can use to improve
non-academic staff job performance in tertiary institutions in Nigeria. Some of these
motivational strategies include the following:
i. Payment of Salaries and Allowance: Tertiary education administrators can
explore prompt payment of salaries and allowances to motivate the non-academic
staff of tertiary institutions and enhance their job performance. Salaries and
allowances are very important to staff and paying it on time motivates them to
work more for the institutions. A study by (Nadeem et al., 2011) on how social
and economic conditions of teachers affect their performance disclosed that low
salary, lack of facilities, the status of teachers in society, teachers mental health
and morale, the stress of work, relation with staff and head teachers, working
environment are all factors that have a strong impact on female teachers
performance. The level of motivation of teachers is reduced when there are poor
social and economic conditions in the place where the schools are located. Peter
(2017) and Ogunode (2020) recommended the use of prompt salaries and
allowance payment strategies to boost staff morale and job performance in higher
institutions. The findings of the study of Malik (2010) indicated that faculty
members at the University of Balochistan in Pakistan are motivated as a result of
eight motivating factors which are living in a safe area, good salary, promotion
and growth in the organization, interesting work, conducive working condition,
sympathetic help with personal problems, appreciation of work done and personal
loyalty to employees. After he ranked the importance of these motivational factors
he found that living in a safe area and a good salary is key to higher employee
motivation. Velnampy (2007) carried out a study and the result reveals that the
perceived level of motivation of the employees in both public and private sectors
is high. The factors influencing motivation, wages and salaries, physical working
conditions, job descriptions, dependency, friendly working atmosphere,
interpersonal relationships, prestige and work assignment, incentives and bonuses,
work facilities, security, power, challenge and advancement and personal growth
are the most important factors of motivation. Increment in salaries will motivate
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academic staff to remain and be a committee to work in the institutions (Ogunode
& Atobauka, 2021; Ogunode & Ndayebom, 2022).
ii. Provision of Infrastructural Facilities: The provision of adequate infrastructural
facilities is another strategic idea tertiary education administrators in Nigeria can
use to motivate the non-academic staff to be more committed to office work.
Infrastructural facilities are resources that are essential for day to day running of
the offices. The availabilities of these facilities aid the non-academic staffs job
performance and motivate them to work more. Ogunode & Jegede (2021) and
Abubakar et al. (2022) carried out a study and discovered that adequate
infrastructural facilities, instructional resources, positive human relationships and
good welfare packages are the factors that motivated staff to work more in the
organization. The study carried out by Chukwuemeka, & Manafa (2020) to
examine principals‟ motivational strategies for improving teacher job
performance in public secondary schools, the findings revealed among others that
principals use principal leadership behaviour, welfare packages and provision of a
more conducive environment as motivational strategies to influence teacher job
performance. Osakwe (2014) noted that adequate productivity and performance in
the teaching-learning process depend so much on the motivation of academic
staff. In other words, the efficiency of academic staff depends, to a large extent,
on motivational factors (work environment, promotion opportunities, autonomy,
professional development, safety and; security, empowerment and authority etc.).
The dispositions, attitudes, feelings and emotions of academic staff toward their
job play a vital role in determining their performance, productivity and behavior.
These, in turn, determine the success and academic achievement of the students.
iii. Promotion: The promotional strategy is a very good strategy to be adopted by
tertiary education administrators to improve the job performance of non-academic
staff in tertiary institutions. Promotion is a form of an institutions method of
motivating staff in organizations. When the promotion is done when is supposed
to be done, staff is happy and show more commitment to office work but when
the promotion is delayed, staff is frustrated and their productivity is affected.
Studies by Osakwe (2014) and John (2010) revealed that organizations that
promote their staff as at when due and pay their promotional allowance performed
better than organizations that dont promote their staff as at when due and
payment are not effected when due. Another study by Mark (2015) showed that
staff that enjoyed smooth organizational promotion and other benefits are more
committed than staff that dont enjoy organizational allowances and promotions
regularly. By increasing salaries, and promotions the academic staff feel more
comfortable working and, with a feeling of improving their performance
(Abubakar et al., 2022).
iv. Effective Capacity Building: An effective capacity building programme is
another strategy tertiary institutions managers can adopt to improve non-academic
staff job performances in institutions across the country. Capacity building
programme helps the staff to improve their skills and knowledge. Capacity
building programme plays an important role in the institutions because it
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increases the staff productivity and upgrades their skills so that the goals of the
institutions can be achieved efficiently. The behaviour of employees can be
changed through effective capacity-building programmes in higher institutions.
Studies by Peter (2017) and Ogunode & Adamu (2021) disclosed that institutions
that engage their staff in continuous professional development perform better than
organizations that do not engage their staff in training programmes. Capacity
building programmes have been described as one of the best motivational
strategies available in organizations to improve staff capacity and organization
general performance. Osakwe (2014) ascertained that educational institutions that
provided teaching staff with training programmes have great student achievement.
Noordin & Jusoff (2009) and Muindi (2011) found that academic staff job
satisfaction has a significant relationship with their job performance and the
academic performance of their students. Attitudes of academic staff are affected,
in part, by workplace conditions such as a positive and safe environment, a
supportive administration, career progression, commensurate salary, a supportive
work team, and the appeal of the job itself. So, university authorities should
provide professional development forums (seminars, workshops, conferences,
etc.) and encourage academic staff to participate. Ogunode & Abubakar, 2021)
and Yahaya et al. (2019) recommended that educational administrators and
managers should ensure that academic and non-academic staff are exposed to
constant training to improve the general performance of the schools.
v. Provision of a Very conducive working environment: The provision of a very
conducive working environment is another motivational strategy tertiary
institutions can explore to improve the job performance of non-academic staff in
higher institutions. When the staff is provided with adequate working resources,
very conducive offices with constant light, internet services and adequate security,
their job performance will improve in the institutions. Chandrasekar (2011) did a
study that investigated workplace environment impacts on employee morale,
productivity and job performance both positively and negatively. If the workplace
environment is not liked by the employees they get de-motivated and their
performance is also affected. People working with poorly designed work timings,
unsuitable authorities or duties, lack of appreciation, and lack of personal
decision-making opportunities are not satisfied. They feel stress on themselves
and it impacts on employees‟ job performance. Also, Davidson (2005) found that
bad working conditions have adverse effects on teachers performance. It could be
improved by providing benefits to them. Therefore, job performance is that
function which is based on motivation. There should be motivation in schools to
achieve better teachers job performance. The provision of a conducive
environment enhances the job performance of academic staff through adequate
funding (Ogunode & Onyekachi, 2021; Ogunode et al., 2023b).
vi. Appreciation, Recognition, Commendation and Praise: Appreciation,
recognition, commendations, award-giving and praises have been recommended
by Peter (2017) for vice-chancellors, Rector of polytechnics and provosts of
colleges of education, deans of faculties, heads of departments and directors of
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units in higher institutions as motivational strategies that are effective and they
can improve staff commitment to work and improve the general performance of
the institutions. Biswas & Giri (2017) pointed out that by motivational
communication, by making employees feel better at work, by appreciating the
power of inclusion and by sharing a vision with employees would not only create
a productive employee and a pleasant transaction but also would generate self-
confidence, self-discipline, cooperation, improve efficiency and strengthen bonds
in the long run. Njambi (2014) did a study and discovered that intrinsic factors
such as appreciation of employees by the organization, the degree of skill
requirement, the influence of employee view of the job, employee perception on
skill development, and the perception of contributing to the firms growth were
the most highly cited intrinsic factors influencing employee motivation. The least
cited intrinsic factors influencing employee motivation include constant feedback
on employee performance, employee empowerment and anatomy and employees
responsibilities. Inamullahs (2008) results of their study revealed that
constructive criticism, maintaining discipline, good working conditions,
guidance and appreciation, financial incentives used by heads were most effective
motivation techniques in the opinion of teachers, and the majority of teachers
opined that good relationship with head, friendly and sympathetic behaviour of
head enhances the performance of the teacher. Dieleman et al. (2003) indicated
that motivation is influenced by both financial and non-financial incentives. The
main motivating factors for workers were appreciation by managers, colleagues
and the community, a stable job and income and training. The main discouraging
factors were related to low salaries and difficult working conditions.”
vii. Involvement in Decision Making: Involvement of staff in the decision-making
process within the institutions is another strategy tertiary institution administrators
can use to motivate the staff and improve their job performance in the higher
institutions across the country. Osakwe (2014) did a study and found out that non-
management academic staff agreed that the 10 items they responded to are
motivational factors that give them job satisfaction. The factors are good salary
and conditions of service, prompt and regular promotion, recognition and
feedback, increased job security/enrichment, professional development
programmes, empowerment and authority, good working environment,
challenging and varied work, participation in decision-making, and research
grants. The findings of studies about participation in decision-making which
stated that participation in decision-making influenced lecturers job motivation
and morale, underline the importance of getting lecturers involved in the decision-
making process (Hoy & Miskel, 1992; Osaigbovo & Peretomode, 2015).
Osaigbovo et al. (2015) observed that in Nigerian universities, the need for
lecturers to participate in decision-making at all levels, that is, at the Council,
Senate, Faculty, Departmental and Committee levels, has become imperative for
several reasons. In the first place, it will be appreciated that the educational
standards of lecturers are probably higher these days. To these lecturers, it may be
discovered that money alone does not give them the satisfaction they need.
Authority to make decisions may be more valued by them. Hewitson (1978) and
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Osaigbovo et al. (2015) concluded that increased teacher participation in
decision making is accompanied by greater ego involvement, greater
identification with organizational goals and higher levels of motivation and
satisfaction.
Conclusion:
This paper critically looked at the concept of motivation, non-academic staff, non-
academic staff job performance and motivational strategies that can be used to improve the job
performance of non-academic staff of tertiary institutions in Nigeria. The paper concluded that
motivation is important in the realization of tertiary education goals in Nigeria and therefore
tertiary institution administrators should adopt the various motivational strategies available to
improve job performance of non-academic staff. The paper pointed out; that the payment of
salaries and allowance, provision of infrastructure facilities, promotion, effective capacity
building, provision of conducive working environment, appreciation, recognition, commendation
and praise, and involvement of staff in decision making as motivational strategies that various
administrators of tertiary institutions in Nigeria can use to improve the job performance of the
non-academic staff in their tertiary institutions across the country.
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... This is particularly the case in today's globalized information and knowledge-based economy. No country can expect to successfully integrate in and benefit from the 21st century economy without a well-educated workforce [18][19][20][21][22][23][24]. [5], noted that in today's life-long learning framework, higher education provides not only high level skills necessary for every market but also the training essentials for teachers, doctors, nurses, civil servants, engineers, humanist, entrepreneurs, scientist and a myriad of personnel [25][26][27][28][29][30]. ...
... which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited Page34 c. Employment of Adequate Staff Adequate funding of tertiary education in Nigeria will lead to the employment of adequate academic and nonacademic staff in various higher institutions across the country. [18], viewed academic staff as the implementer of the school curriculum and lecture presenters. Academic staffs are the teachers and deliverer of instruction in the higher institutions. ...
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