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Jurnal Ilmiah IJGIE
International Journal Of Graduate Of Islamic Education
IJGIE- International Journal Of Graduate Of Islamic Education {175
IMPLEMENTATION OF ORGANIZING FUNCTION IN ACADEMIC
ADMINISTRATION MANAGEMENT BY THE HEAD OF MIS AT-
TAQWA SAMBAS
Andi Kurniawan1; Arnadi2; Wulan Purnamasari3
1,2,3Pascasarjana Institut Agama Islam Sultan Muhammad Syafiuddin Sambas, Indonesia
1Contributor E-mail: andi_buy@hotmail.com
Abstract
This study focuses on the implementation of management functions in academic
administration carried out by the Head of MIS At-Taqwa Sambas in the
2020/2021 academic year, especially the organizing function. This research is a
qualitative research with a descriptive approach. Data collection methods in the
form of field observations, interviews, and documentation. The results of the
study indicate that there are two activities that are a form of implementing the
organizational function in academic administrative management carried out by
the Head of MIS At-Taqwa Sambas, namely forming the organizational structure
of the madrasa and dividing the duties of teachers and madrasa employees. The
implementation of the organizing function is carried out in accordance with the
Islamic perspective by referring to the Al-Qur'an Surah Ash-Shaff Verse 4 which
contains three principles, namely cohesiveness in one command, working together
on good things, and division of tasks according to expertise.
Keywords: Organizing, Management Functions, Academic Administration.
A. Introduction
Management is one of the important components in an effort to
achieve the goals of an organization, including a school or madrasa.
Madrasas as a form of school with its own characteristics because it makes
Islam as a characteristic of educational activities that take place in it. There
are at least three important meanings of management for a madrasa,
namely to achieve organizational goals, to maintain a balance between
conflicting goals, and to achieve efficiency and effectiveness (Makmur &
Suparman, 2018). George R. Terry defines management as a distinct
Implementation Of Organizing Function In Academic Administration Management By The Head Of Mis At-
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Andi Kurniawan, Arnadi, Wulan Purnamasari
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process consisting of planning, organizing, directing, and controlling;
carried out to achieve the specified goals by using human and other
resources (Herujito, 2001). Four activities consisting of planning,
organizing, directing, and supervising, then develop into management
functions that can be applied in various aspects of life. In the world of
education, one aspect that requires the application of management
functions is in terms of academic administration. To carry out these
functions and achieve these goals, Islamic educational institutions must be
managed optimally and planned so that they require a management
strategy (Muljawan, 2020).
Academic administration management is one aspect that plays a
role in the progress of an educational organization. The main target is to
achieve the educational goals as set. In relation to a madrasa, a madrasa
head is not only a leader, but also serves as a manager as well as an
administrator (Mahmud, 2015). The head of the madrasa has the duties,
functions, and responsibilities as stipulated in the Regulation of the
Minister of Religion of the Republic of Indonesia (PMA RI) Number 58 of
2017 concerning the Head of Madrasah. In the regulation it is explained
that one of the duties of the head of madrasa is a managerial task that
functions in carrying out the planning, management, supervision, and
evaluation processes. Then one of the responsibilities of the madrasa head
is to determine the division of tasks and the utilization of teachers and
education personnel (GTK) he leads.
The implementation of management functions in educational
administration includes four stages according to the management function
itself, namely planning, organizing, directing, and supervising. These
management functions certainly need to be carried out by the head of the
madrasa in order to realize the vision and mission of the madrasa he
leads. The application of academic administrative management by the
head of the madrasa is primarily aimed at teaching and learning activities
which are the core of the organization of an educational institution
(Qurtubi, 2020). The management of academic administration organized
by the head of the madrasa can be seen from achievements such as the
acquisition of madrasa accreditation scores by an accreditation body
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Andi Kurniawan, Arnadi, Wulan Purnamasari
IJGIE- International Journal Of Graduated Of Islamic Education 177
officially appointed by the government. The implementation of academic
administration management can also be seen from the implementation of
each management function in it.
Achieving good accreditation by a madrasah is a sign that the
academic administration management organized by the head of madrasah
principal is running according to its function. One of the madrasas in
Sambas City that received B accreditation is MIS At-Taqwa Sambas. MIS
At-Taqwa Sambas is also the only primary school-level madrasa in
Sambas City. The achievement of the madrasah principal brought his
organization to obtain B accreditation, which resulted in an increase in the
number of applicants, in this case parents, to send their children to school
at MIS At-Taqwa Sambas. This can be seen by the increasing number of
study groups which were also followed by the construction of new
classrooms as a form of follow-up in responding to the progress of
madrasah progress. In addition, the head of the madrasa must make
efforts related to the utilization of madrasa resources, especially teachers
and education staff. In the utilization of teachers and education personnel,
the organizing function becomes very prominent because it is directly
related to the implementation of madrasa academic administration
management as well as being a bridge in the smooth running of the next
stage. Departing from that, the author chose the title "Implementation of the
Organizing Function in Academic Administration Management by the Head of
MIS At-Taqwa Sambas."
B. Method
The method used is a qualitative research with a descriptive
approach. Bogdad and Taylor suggest that qualitative research is a
research procedure that presents descriptive data through some written
and oral data from people who are observed as data sources. Furthermore,
Moloeng explained that qualitative research with a descriptive approach
is research that describes a certain phenomenon or population obtained by
researchers from subjects in the form of individuals, organizations, or
other perspectives. The main purpose of research is to explain aspects that
are relevant to the observed phenomena and explain the characteristics of
Implementation Of Organizing Function In Academic Administration Management By The Head Of Mis At-
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Andi Kurniawan, Arnadi, Wulan Purnamasari
IJGIE- International Journal Of Graduated Of Islamic Education 178
existing phenomena or problems (Moloeng, 2005). Sugiyono said that
there are three techniques that can be used in qualitative research, namely
field observations, interviews, and documentation. This study uses these
three techniques in data collection to further build a description of the
object of research centered on the activities carried out by the Head of MIS
At-Taqwa Sambas in carrying out the organizing function in order to
carry out academic administrative management in the organization he
leads (Sugiyono, 2016).
Miles and Huberman argue that qualitative data analysis is carried
out interactively and takes place continuously during the study
(Sugiyono, 2016). Data analysis was carried out through three stages,
namely data reduction, data presentation, and ended with drawing
conclusions. In this study, the Head of MIS At-Taqwa Sambas is the
primary data source who is the main actor in the activities of
implementing the organizing function in academic administration
management at the research location, namely MIS At-Taqwa Sambas. At
the time of data collection, the researcher observed the main points and
looked for patterns of the organizing efforts carried out by the Head of
MIS At-Taqwa Sambas in carrying out academic administrative
management. Thus, the data reduction process takes place so as to lead
researchers to produce findings that can be analyzed at a later stage. The
researcher then presents the data in the form of a description of the
pattern formed related to the organizational efforts carried out by the
Head of MIS At-Taqwa Sambas in carrying out academic administrative
management which leads researchers to the results of the analysis which
are categorized as needed. In the final stage, the researcher draws
conclusions accompanied by verification to ensure that the conclusions
built are based on valid and consistent evidence so that they become
credible conclusions.
C. Finding and Discussion
The organizing function in academic administrative management
can be understood as put forward by George R. Terry as an effort to
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IJGIE- International Journal Of Graduated Of Islamic Education 179
determine, group, and organize various activities needed to achieve goals,
place people in these activities, provide physical environmental factors
and determine delegated authority. everyone in the expected activities
(Masrur and Akmansyah, 2020). These efforts are carried out in academic
administrative activities to achieve the organizational goals that have been
set as in the vision and mission. In an Islamic perspective, organizational
efforts can refer to the 4th verse of the Qur'an, Surah Ash-Shaff. Suhairi
argued that referring to the verse, three principles were built in
organizational efforts, namely cohesiveness in one command, cooperation
in good matters, and the division of tasks and authorities according to
expertise (Suhairi, 2020).
1. Finding
Based on the opinion of George R. Terry, organizational effort
becomes the second stage in the implementation of management
functions. One previous stage is planning, while the next two stages are
direction and supervision (Herujito, 2020). Organizing efforts can be
found in the form of groupings or arrangements carried out in order to
carry out academic administrative management. One of its goals is to
become a bridge to be able to realize the plans that have been built in the
planning stage. Organizing is expected to build cooperation among
existing human resources in order to achieve the goals that have been set.
In addition, the basis for grouping in organizing efforts can refer to the
similarity of expertise of each human resource so as to produce a clear
structure within the scope of one command of a madrasa head (Makmur
& Suparman, 2018).
The first finding that the researcher found related to the
organizational efforts carried out by the Head of MIS At-Taqwa Sambas in
the context of carrying out academic administrative management was to
establish the organizational structure of the madrasa. The formation of the
madrasah organizational structure is contained in the madrasa principal's
decision. The Head of Madrasah issues the Decree (SK) of the Head of MIS
At-Taqwa Sambas Number 486/SK/MIS AT-TAQWA/VII/2020
Implementation Of Organizing Function In Academic Administration Management By The Head Of Mis At-
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Andi Kurniawan, Arnadi, Wulan Purnamasari
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concerning the Division of Duties and Responsibilities of Teachers and
Employees of Private At-Taqwa Madrasah At-Taqwa Sambas for the
2020/2021 Academic Year. The decree lists the grouping of human
resources based on their expertise which can be broadly sorted into
Madrasah Principals, Administrative Section, Teacher Council, and School
Caretakers. The formation of the madrasah organizational structure is also
a form of embodiment of the duties and functions of madrasah heads
based on PMA RI Number 58 of 2017 concerning Madrasah Heads. The
organizational structure of MIS At-Taqwa Sambas in more detail can be
seen in the following picture.
The head of the madrasa is the main leader in the management of
academic administration so that each section has a direct line of command
to the head of the madrasa. The Administrative Section which consists of
the treasurer, administrative staff, and school operator is led directly by
the Head of Madrasah. This can also be seen with the arrangement of the
room for the Administrative Section which is integrated with the Head of
Madrasah so that the physical environment can support the ongoing
organizational structure that has been built. The Teacher Council consists
Implementation Of Organizing Function In Academic Administration Management By The Head Of Mis At-
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of two groups, namely the Homeroom Teacher and the Subject Teacher.
This grouping is based on the expertise and similarity of the functions of
each subgroup so that it can clarify the position of each in the effort to
achieve organizational goals. The number of homeroom teachers is
adjusted to the needs of the organization, namely each homeroom teacher
in charge of one class. Meanwhile, the subject teacher subgroup consists of
teachers who teach subjects other than those taught by the homeroom
teacher, namely Islamic Religious Education, Arabic Language, and
Physical Education, Sports, and Health (PJOK). The arrangement of the
teacher council workspace is combined so that it can facilitate
coordination between individuals, especially homeroom teachers and
subject teachers who are in the same class. This organizing effort is carried
out continuously by the Head of Madrasah and is closely related to
subsequent findings.
The second finding obtained by the researcher regarding the
organizational efforts carried out by the Head of MIS At-Taqwa Sambas in
the context of carrying out academic administrative management is that
there is a clear division of tasks and responsibilities based on the
established organizational structure. The division of tasks and
responsibilities is also listed in the Decree of the Head of MIS At-Taqwa
Number 486/SK/MIS AT-TAQWA/VII/2020 concerning the Division of
Duties and Responsibilities of Teachers and Employees of Private At-
Taqwa Madrasah At-Taqwa Sambas for the 2020/2021 Academic Year .
This organizing effort is carried out by means of a deliberation mechanism
involving the relevant individuals. This is done in a meeting held by the
Head of the Madrasah as documented in the archive of minutes and
attendance lists of the meeting. The Head of Madrasah divides duties and
responsibilities based on several considerations, namely experience on
assignment to the position in question, knowledge or insight related to the
duties and obligations of the position in question, and mastery of each
individual's information technology. Data on teachers and education
personnel of MIS At-Taqwa Sambas based on education level can be seen
in the following table:
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No.
Position
Education
Total
SHS
Diploma
Bachelor
1
Head of Madrasa
-
-
1
1
2
Homeroom Teacher
-
-
12
12
3
Subject Teacher
-
1
3
4
4
Administration
-
1
2
3
5
Security
1
-
-
1
Total
21
Referring to PMA RI Number 58 of 2017 concerning Heads of
Madrasahs, this activity of dividing duties and responsibilities can be
interpreted as a form of delegation of duties and authority from the Head
of Madrasah as the leader to teachers and education personnel as the
party being led. The division of duties and responsibilities carried out by
the Madrasah Head is also a form of effort to clarify the position of each
member of the organization so that it can function according to their
expertise. This is of course done with the hope that each member of the
organization can contribute according to his ability in order to realize the
goals of the organization that have been set. The duties and
responsibilities of each individual are determined based on the technical
instructions for the implementation of the madrasa. In addition, a clear
division of tasks and responsibilities will make it easier for the Head of
Madrasah to control the performance of each member of the organization
so that it can be followed up with an appropriate evaluation.
2. Discussion
According to Suhairi, the concept of organizing in an Islamic
perspective refers to the 4th verse of the Qur'an, Surah Ash-Shaff. Suhairi
further stated that the concept of organizing in an Islamic perspective
must fulfill three principles, namely cohesiveness, cooperation, and
division of tasks and authority (Suhairi, 2020). The first principle requires
that the organization carried out is in the form of an organization in one
command. This is intended to prevent divisions within the organization
because divisions can weaken the organization itself. In this case, one of
the things that the Head of MIS At-Taqwa Sambas did in an
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organizational effort was to form a madrasa organizational structure. The
organizational structure of the madrasa places the head of the madrasa as
the command holder who oversees the various structures below which
consist of teachers and education staff. The madrasah organizational
structure that was formed made the head of the madrasah the only leader
in the madrasa so that every member of the organization, both from the
teachers and education staff, totaling 20 people, had to coordinate with
the madrasah principal in carrying out his duties. Organizational
structures made in groups such as the Teacher Council and the
Administrative Section also place the Head of Madrasa as the leader so
that they can create cohesiveness in carrying out their respective duties
and functions. In addition, the issuance of the decree reflects the position
of the Madrasah Head as a manager as well as an administrator (Nurkolis,
2005).
The second principle requires that organizing efforts are carried
out to build cooperation among members of the organization. The
cooperation that is built must be carried out in good works, which do not
violate Islamic values. Cooperation in the good things that are built will
bring the organization to achieve the goals that have been set previously.
In this case, the formation of an organizational structure that is closely
related to the division of tasks and authority of each member of the
organization carried out by the Head of MIS At-Taqwa Sambas makes
every member of the organization must cooperate with one another. Each
individual is grouped so that it can make it easier to build cooperation
with one another. The existing groups then carry out their duties and
functions so as to create cooperation in order to achieve the objectives of
organizing madrasas. One example is in the Administrative Section which
consists of the Treasurer, Administrative Staff, and Operators, carrying
out their respective duties and functions so that the Administrative
Section can provide services in the context of the continuity of the
implementation of teaching and learning activities in madrasas. Another
example is that each homeroom teacher and subject teacher who has been
assigned also carries out their respective duties and functions so that they
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can complement each other. This in the end creates a collaboration, one of
which is in the form of an assessment of each student which is then
compiled in a complete learning outcome report.
The last principle is the clear division of tasks and authority for
each member of the organization. These efforts are carried out by
considering the expertise of each member of the organization so that they
can be placed in the right position. Placement of individuals in the right
position can provide space for the individual to develop his personality
according to his expertise. In addition, it also makes it easier to achieve the
goals that have been set. In this case, the Head of MIS At-Taqwa Sambas
performs the division of tasks and authorities based on the previously
established organizational structure. The existence of an organizational
structure clarifies the position of each individual so that they can know
the duties and authorities of each in accordance with the technical
instructions for the implementation of the madrasa. This organizational
effort is also carried out by considering aspects of individual experience
and knowledge as well as expertise in mastering information technology.
An example is the determination of subject teachers based on the
educational background of each subject teacher so that it can be linear to
the mastery of the knowledge to be taught.
E. Conclusion
The final result of this study shows that the Head of MIS At-Taqwa
Sambas carries out academic administrative management, especially in
the second stage as stated by George R. Terry, namely the organizing
stage. The implementation of the organizing function in the management
of academic administration carried out by the Head of MIS At-Taqwa
Sambas includes two things, namely forming the organizational structure
of the madrasa and doing the division of tasks and authorities based on
the organizational structure that has been formed. In implementing this
function, the Head of MIS At-Taqwa Sambas also carries out organizing
principles in an Islamic perspective as stated by Suhairi, namely the
principles of cohesiveness, cooperation, and division of tasks and
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authorities. The madrasa organizational structure established as stated in
the Decree of the Head of MIS At-Taqwa Number 486/SK/MIS AT-
TAQWA/VII/2020 concerning the Division of Duties and Responsibilities
of Teachers and Employees of Private At-Taqwa Madrasah At-Taqwa
Sambas for the 2020/2021 Academic Year places the head madrasas as
command holders so that the organization is in one command in carrying
out each of its functions. The organizational structure that is formed is
then followed up with a clear division of tasks and authorities in
accordance with the technical instructions for the implementation of the
madrasa. The division of tasks and authority is then followed up by
placing members of the organization in the right positions according to
their respective expertise. This creates cooperation that is built in order to
achieve the objectives of organizing madrasas so that they meet the
principles of cooperation and the division of tasks and authorities as
stated by Suhairi. The organizing efforts carried out by the Head of MIS
At-Taqwa Sambas can be said to be in line with the organizing efforts in
an Islamic perspective which refers to the 4th verse of the Al-Qur'an Ash-
Shaff Verse. The organizing effort certainly cannot be separated from
other efforts (planning, directing, and supervising) carried out by the
Head of MIS At-Taqwa Sambas in accordance with the stages in the
implementation of management functions in academic administration at
MIS At-Taqwa Sambas.
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