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Concept of a Multi-Agent System for Optimised and Automated Engineering Change Implementation


Abstract and Figures

Engineering changes are necessary to stay competitive, unavoidable and occur more frequently with increased product complexity. Currently, scheduling of engineering changes into production and supply chain is a manual process. With new possibilities in the field of artificial intelligence, this publication presents the vision of a flexible multi-agent system with four agents and a single shared database. By autonomously scheduling changes and predicting KPI impacts of implementation dates, the agent-system provides additional capacity and decision-making support to the organisation.
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Concept of a Multi-Agent System for Optimised and Automated
Engineering Change Implementation
O. Radisic-Aberger , T. Weisser, T. Saßmannshausen, J. Wagner and P. Burggräf
University of Siegen, Germany
Engineering changes are necessary to stay competitive, unavoidable and occur more frequently with
increased product complexity. Currently, scheduling of engineering changes into production and supply
chain is a manual process. With new possibilities in the field of artificial intelligence, this publication
presents the vision of a flexible multi-agent system with four agents and a single shared database. By
autonomously scheduling changes and predicting KPI impacts of implementation dates, the agent-system
provides additional capacity and decision-making support to the organisation.
Keywords: engineering change, artificial intelligence (AI), change management, multi-agent systems
1. Introduction
To remain competitive, to remove quality issues, or due to legislative reasons, continuous changes to a
product are inevitable. Although companies try to minimise or fully avoid these engineering changes
(EC), there is an observable increase in frequency and amount due to changed customer behaviour. A
therefore necessary change to a component of a product can propagate to other components, possibly
resulting in an avalanche of further changes (Eckert et al., 2004). When implementing ECs into the
production environment, multiple process partners need to ensure that a variety of changes are
introduced simultaneously at the assembly line. With increasing complexity of the product, in the
aeronautical or automotive industry for example, coordinating multiple supply streams becomes
pivotal to maintain a steady production process output.
To cope with the increasing complexity, frequency, and volume of EC, automating EC and its
associated management is seen as an opportunity (Sharp et al., 2021). While research on automated
problem assessment (Weißer et al., 2021), solution finding (Beroule et al., 2014) and impact
assessment (Ma et al., 2017) is available, the EC implementation process proves difficult as it remains
a communication-intensive process. With the increasing size of global production networks, the
optimal implementation of changes becomes increasingly complex. Besides the problem to define an
optimal implementation date (Barzizza et al., 2001) and multiple changes being introduced
simultaneously (Bhuiyan et al., 2006), the workload during peaks leads to prioritisation losses
(Wänström et al., 2006), failing some changes. However, to prevent malfunction in digitalised
products for software and hardware compatibility it is necessary to have full match of actual and
planned bill of materials. Hence, to improve scheduling of changes a digitalisation of the EC process
while retaining a degree of flexibility for handling variety is necessary.
With advances in artificial intelligence (AI), this paper provides a concept, key requirements, and
logic for an automated EC implementation control via a multi-agent system (MAS). Our system
consists of four agents that build upon a single shared database. The interplay between these agents
optimises and partly automates the EC process. The remainder of this contribution is structured as Published online by Cambridge University Press
follows: chapter 2 provides the theoretical background on EC implementation and insight on related
publications. Chapter 3 introduces the MAS, whose components are subsequently discussed in
chapter 4. Chapter 5 concludes with an outlook on future work and research activities.
2. Theoretical Background
2.1. Engineering Change and Engineering Change Implementation
ECs are any change or modification to the function, behaviour, or structure of a technical artefact
(Hamraz et al., 2013). As such, they can occur at any point in a product's lifecycle. The handling of
these ECs is further defined as engineering change management, with its goals defined as Less,
Earlier, More Effective, More Efficient, and Better (Fricke et al., 2000). Depending on the product's
lifecycle phase, the focus shifts. During early product development, changes are frequent and on short
notice to enable earlier experience with the modified product. During series production effectiveness
and efficiency come into focus.
From a process view, EC handling can be described in six distinct process steps (Jarratt et al., 2005).
As seen in Figure 1, following the emergence of a change trigger an EC request is raised and resolved
accordingly through the process steps. Upon approval of a solution, the EC request is transformed into
an EC notice. Though the process itself is not linear, as there are iteration loops, once a definitive
solution is decided on, the implementation phase is mostly linear. Multiple process partners are tasked
with activities such as material planning and homologation. To enable coordination, most companies
use a form of change coordination board or committee (Huang et al., 2003). As automating other
process steps is already being researched, (e.g. (Sharp et al., 2021; Arnarsson et al., 2021)), this paper
focuses on an automated implementation process.
Change Trigger
EC request raised
Identification of
Implementation of
Review of
particular change
Approval of
assessment of
Figure 1. The generic EC process as defined by Jarratt et. al (2005),
with the focus area highlighted
EC implementation is a complex process, with different stakeholders involved, each with their own
objective. With case studies from the automotive industry, Potdar and Jonnalagedda (2018), as well as
Shivankar et al. (2015) provide insights and process flow charts with detailed activities described.
Both contributions can be summarised as a change coordinator distributing an approved change to
various departments within the plant and waiting for their feedback. Upon approval, a material planner
organises the logistics for changed parts into production. A generic process for EC implementation
however is difficult to define, due to a high degree of customisation triggered by the EC itself.
Additionally, EC implementation has been an overlooked research field in the past (Hamraz et al.,
2013). Hence, only a few sources describe standardised processes, as well as tools and methods for
this step. Thus, in a first step, the MAS should support two specific functions within an EC process,
the material planner and the change coordinator.
The objectives of the agents developed for this task can be derived from theory in combination with
the case studies described. Two main research paths were discovered within EC implementation
research, namely implementation date optimisation and process optimisation (Radisic-Aberger, 2021).
On the one hand, some researchers focused on calculating the optimal change effectivity date defining
when and how to implement the EC. Focusing on theoretical exploration, Barzizza et al. (2001) and
Wänström et al. (2006) for instance built on previous work by Diprima (1982) and calculated the
optimal dates for an EC to reduce rework and obsolescence cost respectively. On the other hand,
research addressed by Bhuiyan et al. (2006) as well as Ouertani (2008) among others, simulated
efficiency gains through parallelisation of tasks and batching of multiple ECs into one change Published online by Cambridge University Press
occurrence. However, EC implementation remains a manual task. For integrating both theoretical
research streams into a potential solution, an MAS is proposed, providing the benefit of automatic EC
scheduling, optimising the effectivity date while being adaptable to EC variance.
2.2. Applied Methodologies and Related Work
This contribution is built on two methodologies namely the design science research methodology
(Hevner et al., 2004) for the development of artifacts as well as the Gaia methodology (Wooldridge et
al., 2000) for detailling of the MAS.
The first methdology is used to define the overarching procedure and develop potential future
information systems (IS), which are going to be embedded in the industry. The environment according
to Figure 2 has been described in chapter 2.1., the EC implementation process.
The second methodology is used for conceptualisation and development of the MAS. As the
methodology demands the requirements on the agents first, these are initially developed by usage of
the design science research methodology. The role model and function model is further described in
chapter 3.
IS Research
Needs Applicable
Environment Knowledge Base
Develop / Build
Justify / Evaluate
Application in the appropriate Environment Additions to the Knowledge Base
Assess Refine
Relevance Rigor
Figure 2. Design science research methodology according to Hevner (2004)
As a proposition for the objectives of the agents the following business needs (BN) are given,
according to the tasks described by Potdar and Jonnalagedda (2018) in combination with the
theoretical research streams:
BN1: Define a cross-company optimal EC effectivity date on part level
BN2: Provide a prediction whether the part will be introduced accordingly, depending on data
from other stakeholders
BN3: Provide an EC schedule, according to the outcome of BN1 and BN2
BN4: Provide the organisation with feedback
BN1 is a combination of the two theoretical research streams: defining an optimal date for
implementation and usage of EC batching to reduce complexity. With the digitalisation of the process,
an additional benefit can be raised, as through advanced AI applications, the introduction date of ECs
can partly be predicted. This results in BN2, targeted at the industry observations (cf. chapter 2.1) and
incorporating data from multiple sources. BN3 is the potential for automating the scheduling of
changes, enabling better usage of resources compared to the manual process today. Finally, to remain
in control of the process, feedback to the organisation is necessary, resulting in BN4.
After identifying the BN, design science research methodology proposes the establishment of a
knowledge base. For this, we performed a systematic literature search (Radisic-Aberger, 2021), and
allocated discovered literature in the framework developed by Hamraz et al. (2013), with an additional
layer of AI usage. Hence, the foundations of the knowledge base are formed by literature on EC and
EC management, with supportive literature on MAS. Through the literature search, five related works
have been identified, each providing an MAS for solving a distinct EC problem.
From a chronological perspective, the first identified agent-based EC management approach by Moon
and Wang (2009), models consumers, producers, and suppliers. By simulating the EC process on a
macroscopic level, they were able to show the positive impact of an effective EC process on market
shares. To support engineers with the challenging task of finding the optimal configuration after an EC Published online by Cambridge University Press
trigger, Beroule et al. (2014) developed consensus-seeking agents. They were able to provide potential
new configurations based on requirements, functions, and manufacturing, built around robust and
flexible components. Automatic mapping of product data was identified by Bender et al. (2015) as a
potential of improving the EC process. Thus, they designed a concept for an MAS for mapping
geometrical and logistical data, discussed different architectures and arrangements of active and
passive agents, and proposed developing a running prototype. Similar to the objective of Beroule et al.
(2014), Camarillo et al. (2017) used case-based reasoning agents to identify potential solutions based
on past data. Their system was orientated towards problem solution finding and in comparison to
human engineers their prototype achieved 80 % solution accuracy. Finally, Ma et al. (2017) used an
MAS to better predict change propagation. Comparing it to the change prediction model, their system
performed better when calculating propagation paths with multiple changes occurring on multiple
parts at once. These five contributions show that MAS can be used to model the complex EC process,
as well as to support those involved with EC. However, an MAS in support of EC implementation has
not been identified in the literature.
3. Multi-Agent System Approach
As introduced, the EC implementation process involves multiple stakeholders and departments across
a company, loosely collaborating through the actions of a change coordinator. Representing loose
collaboration between autonomous entities becomes possible through MAS (Kehl et al., 2015; Ma et
al., 2017). Hence, we propose to model and handle the EC implementation process via an MAS. As
introduced, we employ the Gaia methodology (Wooldridge et al., 2000), to detail the design of the
agents. As a initial step, we describe the roles and interactions model of the MAS, as shown in
Figure 3. Accordingly, neither the roles nor the interactions model describe the actual function, but
rather a general description of responsibilites of the agents, which are then further expanded on as the
MAS is developed. The roles and general architecutre of the four agents are afterwards discussed in
detail in chapter 4.
Figure 3. Schematic overview of the role model of the proposed multi-agent system for EC
We envision four agent roles, each responsible for one of the BN in chapter 2.2, and a data source that
all agents can access. According to the definition of Russell and Norvig (2016, p. 36ff.) an agent is an
autonomous entity, that perceives its environment through sensors, upon which it can act through
actuators. Depending on the task, the agent's structure varies. As such, the MAS employs goal-based,
utility-based as well as model-based reflex agents (Russell and Norvig, 2016, p. 50ff.). Each agent
solves its given task with regard to optimising the performance fulfilling their objective, with their
orchestrated procedure defining the MAS. For each agent, a task environment is necessary, defined by Published online by Cambridge University Press
performance measure, environment, actuator, and sensor (PEAS) (Russell and Norvig, 2016, p. 40),
provided in Table 1.
Within the generic EC process, the proposed MAS starts after the finished approval process and is
only tasked with the EC implementation process. The resulting EC configuration document is taken
by the 'Negotiator Agent' as the input for its process, starting an optimise-predict-schedule (OPS)
According to the definition of Russell and Norvig (2016, p. 36ff.) an agent is an autonomous entity,
that perceives its environment through sensors, upon which it can act through actuators. Depending on
the task, the agent's structure varies. As such, the MAS employs goal-based, utility-based as well as
model-based reflex agents (Russell and Norvig, 2016, p. 50ff.). Each agent solves its given task with
regard to optimising the performance fulfilling their objective, with their orchestrated procedure
defining the MAS. For each agent, a task environment is necessary, defined by performance measure,
environment, actuator, and sensor (PEAS) (Russell and Norvig, 2016, p. 40), provided in Table 1.
This agent takes over the coordinating tasks, usually performed by the human change coordinator,
with the goal to schedule an EC. From the EC configuration, an 'Optimiser Agent' is triggered,
replacing the material planner in the process of Potdar and Jonnalagedda (2018), calculating the
optimal change effectivity date based on not only EC process data but logistical, design, and
commercial data es well. Having identified a global optimum, the date is provided to the 'Negotiator'.
Upon receiving this data, the 'Negotiator' requests a prediction from a 'Predictor Agent', how
implementing on this effectivity date, in combination with the EC notice and configuration will
impact key performance indicators (KPI), e.g. scheduling accuracy. Based on the reply from the
'Predictor', the 'Negotiator' decides whether it is satisfied with this potential outcome and confidence
interval, or whether it retriggers the calculations, demanding to search for a different, this time local,
optimum. In case the effectivity date is satisfactory, the EC notice is scheduled for production and
assembly, upon which a 'Supervisor Agent' watches over the EC schedule and informs the human in
the loop and retriggers the 'Negotiator' in case any deviations or reitariton in the process are
registered. Once the EC is implemented, the 'Supervisor' adds the EC notice to the historical EC
process database.
Each agent has its own objective and performance measure. Accordingly, the actuators and sensors
for each agent differ, reacting to its environment. Chapter 4 discusses these agents and their logic in
Table 1. Performance, environment, actuators, and sensors overview
Performance Measure
Scheduling Accuracy
EC Data
Calculation request,
prediction request,
algorithm, EC
scheduling, request
manual override
EC configuration,
scheduling check
Implementation cost
and time
commercial, design,
logistical, EC Data
Classifier algorithm,
calculation algorithm
EC configuration,
calculation requests,
supply chain data,
product data,
production schedule
Prediction quality
Past & current
logistical, design,
EC Data
Prediction algorithm
Prediction requests,
EC configuration, EC
process data, EC
timing data
Manual intervention
EC schedule
Scheduling check
request, feedback
EC schedule data,
prediction data, EC
process data, EC
timing data Published online by Cambridge University Press
4. Framework and Service Model of the Agents
4.1. Negotiator Agent
The central agent of the MAS, the 'Negotiator', coordinates tasks and providing an EC schedule,
fulfilling BN3. Designed as a learning goal-based agent, the logic follows the flowchart in Figure 4.
The decisions depicted do not occur in a sequential matter, but rather simultaneously and represent
sensors, that enable him to perceive the environment, and act upon it depending on the acutal state.
Upon initialisation, the agent is in an idle state, waiting for a new EC to become available. Once
received, the 'Negotiator' requests to calculate optima for EC effectivity date in regards to time and
cost. Additionally, a prediction on KPI impact is requested for the EC case. When available, the
'Negotiator' checks whether every optimum has a prediction. If the conditions are met, the agent
compares the predicted KPI and the identified date against a rule set. If the resulting comparison
returns a result within the acceptability limits of the agent, the EC is scheduled into the production
network. In case the result is deemed unsatisfactory, the 'Negotiator' retriggers the 'Optimiser' by
requesting to search for the next best local optimum, restarting the OPS sequence.
Unless a request to control the schedule is received from the 'Supervisor', the agent remains in an idle
state until receiving the EC implemented confirmation, resulting in its termination. However, if a
deviation is recorded, the 'Negotiator' requests a new prediction to reassess the situation, and
dependent on the outcome the schedule is confirmed or a new initial optimum calculation required,
effectively restarting the OPS sequence. Finally, a limit should be set on how many loops can be re-
run, and in case the global optimum never occurs, a manual override or decision is requested.
Main points to take into consideration when developing this agent are check frequency, data storage
concepts, and the ruleset. While the first and second are limited by computational resources, the
ruleset is unique according to a company's requirements. Also, the scheduling accuracy is suggested as
the performance measure (Table 1), as this metric enables the 'Negotiator' to autonomously improve
and adapt the rule set over time, increasing the accuracy and efficiency of future EC schedules. At the
core of improvement of the agent we envision a reinforcment learning algorithm, as these posses the
ability to enhance the rule-set without provision of a detailed one to start with. Initially, this agents
task are still to be supervised by a human, until enough data and experience is gathered. Thus, though
envisoned as an autonomous scheduling agent in its fully developed system, in its initial state it acts as
a recommender.
New EC
calculation and
prediction y
Request prediction
Prediction and
calculation available?
Compare last
predicted KPI with
target KPI
Schedule EC
Request new
Control Flow
Loop count
within limits?
Request manual
Figure 4. Logic architecture of the 'Negotiator Agent' Published online by Cambridge University Press
4.2. Optimiser Agent
The second agent to be introduced is the 'Optimiser Agent' (Figure 5), a model-based reflex agent. It
represents the theoretical research streams of EC implementation research and the material planner's
task. Accordingly, it addresses BN1 to define a cross-company optimal implementation date. Once
initialised, the agent scans through ECs with an open calculation request. Its objective is to search for
date optima regarding cost and time. However, before calculating the optima, the change needs to be
classified according to its configuration. Afterward, depending on the classification an optimum is
calculated. For calculation, a cost function comprised of all costs identified with a certain change type
is necessary. For instance, a change due to homologation changes (e.g. resale ban) will have other
costs involved than a change due to quality problems (e.g. warranty). Once a global optimum and
classification are identified, the information is provided to the 'Negotiator', and the agent returns to an
idle state. If an additional calculation request is received, the 'Optimiser' looks for the second-best, or
in repeated cases the next best, effectivity date, and returns the information. Upon notice that the EC is
scheduled, the 'Optimiser' is terminated, as in case of a full rescheduling of the EC, for the increase of
cost and time savings, a full classification-optimisation loop is suggested
On classifying EC, Diprima (1982) and Barzizza et al. (2001) each identified three types of changes
based on the EC trigger (e.g. immediate and convenient, or rework and scrap). For the classifier we
suggest re-evaluating these types, as with more granularity, a better result is possibly achieved. Hence,
for improvement of the MAS, additional classifications need to be defined. Furthermore, logistical
data, whether parts are delivered in bulk or just-in-sequence, enable different implementation
strategies, effectivley increasing the number of change types. Additionally, an investigation of whether
rule-based or machine learning (ML) classification proves better is suggested.
For the core of the 'Optimiser' agent, a suitable algorithm is required. This algorithm needs possibilites
to test different parameter sets as an actuator. For instance, a change of call-offs, acceptance of
obsolescence costs, changing of the amount of goods delivered are possible acutators for the agent to
find different optima. To model this search, a clear allocation of product and process specific costs is
required. E.g. the above discussed warranty costs are product specific, as the total costs are only
dependent on the amount of products built, and not on the change process itself. Furthermore, we
suggest developing the actuators as encoded parameters of a genetic algorithm, in combination with a
Tabu search to enable the agent to escape previously calculated optima.
Another source of complexity to keep in mind in defining the optimal date are sub-assemblies. For
instance, if a quality issue is addressed by changing both the carrier part and the attached part and
variants of the attached part exist, achieving zero obsolescence costs is only achieved if all parts have
their stock reduced. Contrary, if steered wrongly, production is halted in the worst case due to a
mismatch of carrier and attached part.
Classify EC
Calculate global
Additional calculation
request received?
Calculate local
Initial calculation
request received?
EC scheduled?
Figure 5. Logic architecture of the 'Optimiser Agent' Published online by Cambridge University Press
4.3. Predictor Agent
The 'Predictor' addresses BN2, prediction of EC implementation effects. Therefore, the agent provides
the 'Negotiator' with a confidence interval on implementation accuracy and an impact assessment. Its
control flow (Figure 6) is rather simple, as upon initialisation the agent is tasked with predicting KPI
for all given dates and current EC information. Once the prediction for these KPIs is calculated, the
result is returned to be matched against the ruleset of the 'Negotiator'. As an ML-based model, the
'Predictor' is a learning agent, constantly improving its predictions with data from past changes.
From a data perspective, this agent has the highest amount of data consumption. For the prediction
algorithm at its core, a supervised ML model is suggested. For this agent to unfold its full potential,
data from past changes is necessary as input. To our knowledge, no publication in the past has
discussed what data is required for predicting KPI in an EC environment. Additionally, KPI such as
'scheduling accuracy', 'rescheduling amount', 'time to implementation', and others are not defined for
the EC process control. Once defined, research is required on what data is best used for predicting
these KPIs, and which ML algorithm to use.
Predict for
available dates
and current
InitialiseStart EndWait
Prediction request
Figure 6. Logic architecture of the 'Predictor Agent'
4.4. Supervisor Agent
The last agent is shown in Figure 7, representing a suggestion for BN4 and thus providing feedback.
The 'Supervisor' is a separate entity, with the objective to monitor the EC schedule and inform a
human operator and the 'Negotiator' in case any deviations are identified. Separating its objective from
the 'Negotiator' enables the strict fulfilment of the respective objectives without interference. Its
sensory input includes current and past data of the EC configuration and EC process, giving it the
possibility to report the EC implemented notification. Initially, a basic rule set on which deviations are
deemed grave enough to necessitate a scheduling check or even a cancellation of the EC should be
provided. As it stands, the main difficulty lies in predicting the outcome of a milestone, dependent on
the time passed.
It is the only agent that is reliant on a human-machine interface and its performance measure is the
number of manual interventions of ECs. The cases with manual intervention can then be used for the
agent to learn and improve the deviation ruleset via a reinforcement learning algorithm.
Wait End
User Feedback
Information Flow
Figure 7. Logic architecture of the 'Supervisor Agent' Published online by Cambridge University Press
5. Conclusion and Outlook
We have presented the concept for a potential MAS, designed for automatic EC implementation
scheduling. From analysing literature and associated industries, four BN for effective EC scheduling
have been defined. These four BN were addressed by introducing four distinct agents. Subsequently,
every agent's logic, architecture, and objective were discussed.
As a limitation to the optimisation and automation capabilites of the proposed MAS the focus on the
implementation step of the EC process and predefined rules are identified. Due to the late point in the
process upon which it becomes active, its optimisation capabilites are within a narrow timeframe.
Additionally, within production systems unforseen situations can happen at any time. These result in
emergency EC or highly complicated contractual obligations, not represented in data. These changes
require fast and flexible decision making and shortcuts within the system, for which the MAS is not
designed. Another limitation are responsibilities and accountabilities which need to be decided on a
case by case base for the organisation. Especially for legal or safety critical changes, the human should
always have the last call.
Once the base MAS is established, further agents could be designed, replicating other tasks. For
instance, the 'Negotiator' could also trigger a homologation-specific agent, which is then tasked to
check whether any legal testing is necessary. Another issue identified is the product and process
approval, as without prior confirmation from the customer, parts should not be sent by the supplier. An
agent could thus check whether the change is simple enough to be done without approval checks or
even automatically check the documentation provided.
As a research outlook for the MAS, the components of the agents require refinement and investigation.
For a starting and testing point, we suggest the tasks of the 'Negotiator' to be performed by human
associates and building the other agents first. Research on every actuator is still needed. For instance,
the optimising agent needs development regarding classification, as a ruleset-based approach provides
limited flexibility to variety. On the goal of prediction, further research regarding learning algorithms
and data engineering is needed. As within other research, we suggest investigating which algorithms
are suited best for different EC cases and establishing standard datasets for testing. Once a reasonably
fit model is trained, it is going to be deployed in a real-world environment to support the human
coordinator. In future research, we will test and further develop the logic for each of these agents and
deploy the MAS in an industry environment to confirm the applicability through a case study.
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