Data from “Exploring Next Generation Grey” including Questionnaire and Results

Abstract

The GL2021 Conference 1 offered the many and diverse communities of practice in the field of grey literature a unique opportunity to collaborate in addressing and defining the next phase in the digital transformation of grey literature. In preparation for this conference, a panel session on the future of grey literature was planned on the program; and, in advance, an online survey was carried out among GreyNet’s own community of practice in the field of grey literature.

Full text

www.textrelease.com Grey Literature Network Service www.greynet.org
e-ISSN 1574-180X
An International Journal on
Grey Literature
Volume 18, Number 1, Spring 2022
‘DIGITAL TRANSFORMATION OF GREY RESOURCES’
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TGJ Volume 18, Number 1, Spring 2022
Contents
‘Digital Transformation of Grey Resources’
The Impact of Digital Transformation on the Sustainability of Grey Literature 7
Dobrica Savić, Nuclear Information Section, International Atomic Energy Agency, United Nations
Grey Literature in Open Repositories: New Insights and New Issues 12
Joachim Schöpfel and Eric Kergosien, University of Lille- GERiiCO, France
Hélène Prost, CNRS - GERiiCO, France; Florence Thiault, University of Rennes 2, France
Improving guidelines for video abstracts: An analysis of the most popular video abstracts in the
TIB AV-Portal 26
Margret Plank and Jens Kösters, Leibniz Information Centre for Science and Technology, Germany
Grey Literature and Persistent Identifiers: GreyNet’s Use Case 39
Dominic Farace, GreyNet International, Netherlands
Stefania Biagioni and Carlo Carlesi, GreyGuide ISTI-CNR, Italy
Chris Baars, Data Archiving & Networked Services, DANS-KNAW, Netherlands
The relation between the grey literature and the Organic Law 2012 on information in Algeria 48
Nadia Smaili, Department of Library Science; Djilali Bounaama Khemis Miliana University, Algeria
Data from “Exploring Next Generation Grey” including Questionnaire and Results 55
Joachim Schöpfel, University of Lille, France
Dominic Farace, GreyNet International
Silvia Giannini and Anna Molino, Institute of Information Science and Technologies, CNR, Italy
Veronika Potočnik, National and University Library, Slovenia
Dobrica Savić, Nuclear Information Section, NIS-IAEA, United Nations
David Baxter, University of Alberta, Canada
Tomas A. Lipinski, School of Information Studies, University of Wisconsin, United States
Colophon 2
Editor’s Note 5
On The News Front
GL2022 - Conference Announcement, Twenty-Fourth International Conference on Grey Literature
‘Publishing Grey Literature in the Digital Century’ NLM, USA 63
Digital Publishing and Grey Literature: On the War in Ukraine 2022 – Online Survey 64
Advertisements
EBSCO Library, Information Science & Technology Abstracts with Full Text (LISTA) 4
INIS, The International Nuclear Information System 6
TIB, German National Library of Science and Technology, Germany 38
ISTI-CNR, Institute of Information Science and Technologies, Italy 54
Author Information 65
Notes for Contributors 67

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
55
Data from “Exploring Next Generation Grey” including Questionnaire and Results
https://doi.org/10.17026/dans-xrg-2gf6
Joachim Schöpfel, University of Lille, France
https://orcid.org/0000-0002-4000-807X
https://ror.org/02kzqn938
Project Moderator / Text Writer
Dominic Farace, GreyNet International, Netherlands
https://orcid.org/0000-0003-2561-3631
https://ror.org/01pxfxj80
Project Administration / Text Reviewer
David Baxter, University of Alberta, Canada
https://orcid.org/0000-0001-5235-6728
https://ror.org/0160cpw27
Questionnaire
Silvia Giannini, Institute of Information Science and Technologies, ISTI-CNR, Italy
https://orcid.org/0000-0001-7323-3786
https://ror.org/05kacka20
Questionnaire
Anna Molino, Institute of Information Science and Technologies, ISTI-CNR, Italy
https://orcid.org/0000-0002-4793-3727
https://ror.org/05kacka20
Questionnaire
Tomas A. Lipinski, University of Wisconsin—Milwaukee, United States
https://ror.org/031q21x57
Questionnaire
Veronika Potočnik, National and University Library, Slovenia
https://ror.org/04tjx1w16
Questionnaire
Dobrica Savić, Nuclear Information Section, NIS-IAEA, United Nations
https://orcid.org/0000-0003-1123-9693
https://ror.org/00gtfax65
Questionnaire
Abstract
The GL2021 Conference1 offered the many and diverse communities of practice in the field of grey literature
a unique opportunity to collaborate in addressing and defining the next phase in the digital transformation
of grey literature. In preparation for this conference, a panel session on the future of grey literature was
planned on the program; and, in advance, an online survey was carried out among GreyNet’s own community
of practice in the field of grey literature.
Keywords
Grey literature; scientific and technical information; libraries; archives; museums; advocacy
Subject Area
Library and information sciences
______________
* First published in the GL2021 Conference Proceedings, February 2022. - https://doi.org/10.26069/greynet-2022-000.481-gg

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
56
Methods Applied
● Steps
A selection of five panel members was made among the GreyNet’s community of practice representing
difference subject areas and fields of interest. Each of the five invited panelists were asked to provide a topic
they consider of significant importance for grey literature. The Panel Moderator checked that there were no
duplications among the five topics. Once the topics had been decided, each of the five panelists were then
asked to submit two questions pertaining to their topic. This then accounted for the 10 questions in the
survey. In order to standardize responses to the 10 questions, the choices of response were limited to:
 Strongly Agree  Agree  Uncertain  Disagree  Strongly Disagree
Each response to a question allowed for further comment. The online questionnaire was then launched on
the SurveyMonkey platform2.
● Sampling strategy
The link to the online survey was made openly accessible via GreyNet’s Distribution List (890 recipients) and
social media: Facebook3 (158 friends), LinkedIn4 (672 members), and Twitter5 (1201 followers). While the
population of the survey was not controlled, it is considered that all of the potential respondents have some
level of affiliation with grey literature. Two reminders were sent out before the close of the survey.
Survey
Population
Number of Survey
Respondents
Percentage of
Questions Answered
Average Number of
Comments made
per Question
Uncontrolled 40 99.97% 8.2
● Quality Control
The survey questions were double-checked by the panel members and the panel moderator. There was no
specific control carried out on the data acquired from the survey. None of the categories of responses were
grouped or otherwise normalized. All of the recorded comments were in line with the questioning, which
may allow one to assume that there is no cause to question the validity of the responses.
Dataset Description
File name: GL2021 Survey Results
Format: PDF
Size: 308 KB
Creation dates: from 2021-06-20 to 2021-09-14
Language: English
License: CC0 Waiver - no rights reserved
Archive name: DANS EASY Archive
Publication date: 2021-11-22
DOI: 10.17026/dans-xrg-2gf6
URN: urn:nbn:nl:ui:13-f3-av5w

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
57
Potential Reuse of the Data
The results of the survey could be used in a Position Paper, which may include the formal statements
presented by the five panellists6. The data can also be useful for other researchers and information
professionals interested in the development of scientific and technical information in general and grey
literature in particular. Its reuse could be helpful in addressing issues dealing with documentary and cultural
heritage, digital preservation, citizen science, peer review, as well as legal and policy matters. On a more
critical note, the data is limited by the number of respondents to the survey – 40 in total. It remains a fact
that the number of respondents does not formally allow for the expression of results in percentages. The
data however remains preserved in a national archive7, which carries the CoreTrustSeal8 and by way of this
data paper demonstrates compliance with FAIR data principles9.
Linked References
1 https://www.youtube.com/channel/UCVaYIdfpwZoQwAK2Dsqu-wQ
2 https://www.surveymonkey.com/
3 https://www.facebook.com/greynetinternational
4 https://www.linkedin.com/groups/3718857/
5 https://twitter.com/GreyLitNet
6 https://www.youtube.com/playlist?list=PL38n__kpNAudqSttKuvNOPU6MAH7IYWMS
7 https://easy.dans.knaw.nl/ui/datasets/id/easy-dataset:68541
8 https://www.coretrustseal.org/wp-content/uploads/2018/04/DANS-Electronic-Archiving-SYstem-EASY-.pdf
9 https://www.force11.org/group/fairgroup/fairprinciples

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
Appendix: Exploring Next Generation Grey – Panel Survey Results
58
Q1
Grey literature is part of the everyday working routine of librarians and information
professionals operating in non-academic institutions, for example museums, archives and
public libraries.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 41.03%
16
–
Agree 41.03%
16
–
Neither agree nor disagree 5.13%
2
–
Disagree 10.26%
4
–
Strongly disagree 2.56%
1
Total Respondents:
39
Q2
In academic institutions, the affirmation of open science and open access principles
significantly
favor the production, publication, and retrieval of grey literature.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 28.21%
11
–
Agree 38.46%
15
–
Neither agree nor disagree 20.51%
8
–
Disagree 7.69%
3
–
Strongly disagree 5.13%
2
Total Respondents:
39

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
Appendix: Exploring Next Generation Grey – Panel Survey Results
59
Q3
It will be difficult to find material in the library, whose process and handling is
predominantly
dependent on library resources.
Answered: 38
Skipped: 2
ANSWER CHOICES–RESPONSES–
–
Strongly agree 18.42%
7
–
Agree 28.95%
11
–
Neither agree nor disagree 36.84%
14
–
Disagree 10.53%
4
–
Strongly disagree 5.26%
2
Total Respondents:
38
Q4
Small prints are an important part of each library and represents a fund of national cultural
heritage.
Answered: 38
Skipped: 2
ANSWER CHOICES–RESPONSES–
–
Strongly Agree 26.32%
10
–
Agree 47.37%
18
–
Neither agree nor disagree 23.68%
9
–
Disagree 0.00%
0
–
Strongly Disagree 2.63%
1
Total Respondents:
38

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
Appendix: Exploring Next Generation Grey – Panel Survey Results
60
Q5
The majority of future academic, scientific, and technical literature will be grey.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 17.95%
7
–
Agree 20.51%
8
–
Neither agree nor disagree 28.21%
11
–
Disagree 23.08%
9
–
Strongly disagree 10.26%
4
Total Respondents:
39
Q6
The management of future grey and other literature, information, and data will converge.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 17.95%
7
–
Agree 56.41%
22
–
Neither agree nor disagree 20.51%
8
–
Disagree 7.69%
3
–
Strongly disagree 0.00%
0
Total Respondents:
39

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
Appendix: Exploring Next Generation Grey – Panel Survey Results
61
Q7
Incentives for academics to participate in research published as grey literature must be
improved.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 61.54%
24
–
Agree 17.95%
7
–
Neither agree nor disagree 15.38%
6
–
Disagree 2.56%
1
–
Strongly disagree 2.56%
1
Total Respondents:
39
Q8
Peer-review processes are the most important method for raising the profile of research
published
as grey literature.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 35.90%
14
–
Agree 28.21%
11
–
Neither agree nor disagree 25.64%
10
–
Disagree 7.69%
3
–
Strongly disagree 7.69%
3
Total Respondents:
39

TGJ Volume 18, Number 1, Spring 2022 Data Paper: Schöpfel [et al.]
Appendix: Exploring Next Generation Grey – Panel Survey Results
62
Q9
While often country specific, the legal and policy infrastructure is adequate in terms of
funding,
legal understandings, and policy protocols that support grey literature.
Answered: 39
Skipped: 1
ANSWER CHOICES–RESPONSES–
–
Strongly agree 0.00%
0
–
Agree 15.38%
6
–
Neither agree nor disagree 33.33%
13
–
Disagree 43.59%
17
–
Strongly disagree 7.69%
3
Total Respondents:
39
Q10
The grey literature community should organize or develop an advocacy group that would
actively
promote its concerns to policy and decision makers.
Answered: 40
Skipped: 0
ANSWER CHOICES– RESPONSES–
–
Strongly agree 47.50%
19
–
Agree 37.50%
15
–
Neither agree nor disagree 12.50%
5
–
Disagree 2.50%
1
–
Strongly disagree 0.00%
0
Total Respondents:
40

TGJ Volume 18, Number 1, Spring 2022 On the Newsfront
63

TGJ Volume 18, Number 1, Spring 2022 On the Newsfront
64
ONLINE SURVEY
Digital Publishing and Grey Literature:
On the War in Ukraine 2022
This study aims to build a better understanding of digital publishing and grey literature, whereby
the War in Ukraine 2022 serves as a use case. Grey Literature is produced on all levels of
government, academics, business and industry in diverse digital formats that are not controlled by
commercial publishing. Survey respondents have the opportunity to answer 10 questions that take
about 3 minutes to complete.
PARTICIPANT CONSENT FORM
Confidentiality
The results will not be publicly shared, will be de-identified, and published only in aggregate. Your
identity will be kept confidential to the extent provided by law and your identity will not be revealed.
All results and any related publications from this study will be anonymous.
Risks and benefits
There are no anticipated risks, nor are there any compensation or other direct benefits to you as a
participant in this survey. This study may help you contribute to the aggregation of digital publishing
and grey literature on the War in Ukraine 2022. This study can help to improve the understanding
digital publishing and grey literature through a better understanding of how you and your
organization publish on the War in Ukraine 2022.
Voluntary nature and withdrawal
You can withdraw your consent to participate at any time without consequence. You are free to
withdraw from this study at any time without penalty and free to decline to answer particular
questions. If you have questions about this research protocol, please contact info@greynet.org.
Survey Questions
1. Do you consent to take part in this study on the terms described above in the
Participant Consent Form?
2. What is your organization’s name and (if applicable) the acronym?
3. What is the URL of your organization’s homepage?
4. Has your organization published one or more documents on the 2022 War in Ukraine?
5. If so, please provide a hyperlink or DOI to one of the publications?
6. What document type best describes the publication? (e.g., Blog, Podcast, Report,
Policy Document, etc.)
7. Does the publication contain research data?
8. Does the publication in whole or part consist of audio-visual material?
9. Are you an author, co-author, or editor of the publication?
10. Please enter your name and/or ORCiD along with your email address?
To complete the survey, please proceed to
https://nl.surveymonkey.com/r/6XCP5QR

TGJ Volume 18, Number 1, Spring 2022 Author Information
Author Information CONTINUED
65
Baars, Chris
Supervisor Digital Services at DANS: project lead DANS
Archives, NARCIS (National Academic Research and
Collaborations Information System) and DataverseNL.
Member of ORCID Trust Working Group and EuroCRIS.
Specialties: Digital Preservation; Research Data
Management; Reuse of Data; Metadata; Persistent
Identifiers (PIDs); PID-Graph; Enhanced Publications;
Scientific Information Services; Repositories (IR); Agile-
software-development; Research Information Systems
(CRIS).
ROR_ID https://ror.org/008pnp284
ORCID_ID https://orcid.org/0000-0002-5228-1970
Biagioni, Stefania
Stefania Biagioni graduated in Italian Language and
Literature and specialized in Data Processing and DBMS
at the University of Pisa. She is currently an associate
member of the research staff at the Institute of
Information Science and Technologies "Alessandro
Faedo" (ISTI), an institute of the Italian National
Research Council (CNR) located in Pisa. She is currently
involved in the activities of the ISTI Infrastructures for
Science Laboratory (InfraScience). She has been Head
Librarian till August 2017. She was responsible of
National and International Projects on Digital Libraries
and Open Access Repositories looking at the
DRIVER/OpenAIRE vision, such as ERCIM Technical
Reference Digital Library (ETRDL) and PUMA
(PUblication MAnagement) & MetaPub Projects. She
has coauthored a number of publications dealing with
digital libraries and grey literature. Her research
interest is focused on digital libraries, knowledge
sharing and transfer in scientific area, scholarly
communication infrastructures, data and documents
management, Open Access and Open Science. She has
been dealing with grey literature since the 90's. In
2013, she became involved in the GreyGuide Project,
where she now serves as its Repository and Web Portal
Manager. In 2018 together with GreyNet International,
DOIs were minted and entered in the metadata fields
of GreyGuide records. Stefania’s involvement with
persistent identifiers carried over to the AccessGrey
Project in 2019. She is currently involved in the PID
Project that includes the ORCiD and ROR ID together
with DOI persistent identifiers in metadata records
housed in the GreyGuide Repository.
ROR_ID https://ror.org/05kacka20
ORCID iD https://orcid.org/0000-0001-9518-0267
Email: stefania.biagioni@isti.cnr.it
Carlesi, Carlo
Carlo Carlesi, graduated in Computer Science, worked
since 1970 at the IEI (now ISTI) of the CNR in Pisa. He is
currently a Research Associate of the Institute ISTI and
he is involved in the following projects: PUMA -
Publication Management. The Digital Library service
allows public access (when permitted) through Internet
to the published documents produced by CNR
Organizations. And GreyGuide, portal and repository of
good practice and resources in the field of grey
literature.
ROR_ID https://ror.org/05kacka20
ORCID iD https://orcid.org/0000-0001-9808-6268
Email: carlo.carlesi@isti.cnr.it
Farace, Dominic
Dominic Farace is Head of GreyNet International and
Director of TextRelease, an independent information
bureau specializing in grey literature and networked
information. He holds degrees in sociology from
Creighton University (BA) and the University of New
Orleans (MA). His doctoral dissertation in social
sciences is from the University of Utrecht, The
Netherlands, where he has lived and worked since
1976. After six years heading the Department of
Documentary Information at the Royal Netherlands
Academy of Arts and Sciences (SWIDOC/KNAW), Farace
founded GreyNet, Grey Literature Network Service in
1992. He has since been responsible for the
International Conference Series on Grey Literature
(1993-2013). In this capacity, he also serves as Program
and Conference Director as well as managing editor of
the Conference Proceedings. He is editor of The Grey
Journal and provides workshops and training in the
field of grey literature.
ROR_ID https://ror.org/01pxfxj80
ORCID_ID https://orcid.org/0000-0003-2561-3631
Email: info@greynet.org
Kergosien, Eric
Eric Kergosien, MCU since 2014, is working at the
University Lille in the GERiiCO laboratory. His main area
are Knowledge management and Text Mining applied
to heterogeneous textual data with a special interest in
semantic and geographic resources. One aspect of his
work is Information Extraction with NLP and Text
mining methods in several fields (scientific and
technical data, libraries, land-use planning and
medical). A second important aspect of his work is
domain ontology engineering.
ROR_ID https://ror.org/02kzqn938
ORCID_ID https://orcid.org/0000-0002-2397-5519
Email: eric.kergosien@univ-lille.fr
Plank, Margret
Margret Plank is currently the Head of the Competence
Centre for Non-Textual Materials at the German
National Library of Science and Technology in Hannover
(Germany). The aim of the Competence Centre for
Non-Textual Materials is to develop emerging tools and
services that actively support users in the scientific
work process enabling non-textual material such as
audiovisual media, 3D objects and research data to be
published, found and made available on a permanent
basis as easily as textual documents. Previously she was

TGJ Volume 18, Number 1, Spring 2022 Author Information
Author Information
66
responsible for Information Competence and Usability
at the TIB. She has also worked as a researcher at the
Institute of Information Studies and Language
Technology at the University of Hildesheim. She
represents TIB on a number of boards including IFLA
Steering Committee Audiovisual and Multimedia
Section as well as ICSTI / ITOC. Margret Plank holds a
Master degree in information science and media
studies from the University of Hildesheim, Germany.
ROR_ID https://ror.org/04aj4c181
ORCID_ID https://orcid.org/0000-0001-8941-7563
Email: margret.plank@tib.eu
Prost, Hélène
Hélène Prost is information professional at the Institute
of Scientific and Technical Information (CNRS) and
associate member of the GERiiCO research laboratory
(University of Lille 3). She is interested in empirical
library and information sciences and statistical data
analysis. She participates in research projects on
evaluation of collections, document delivery, usage
analysis, grey literature and open access, and she is
author of several publications.
ROR_ID https://ror.org/02mn0vt57
ORCID_ID https://orcid.org/0000-0002-7982-2765
Email: helene.prost@inist.fr
Savić, Dobrica
Dr Dobrica Savić is an information and knowledge
management consultant at the IAEA. He holds a
Doctorate degree from Middlesex University in London,
an MPhil degree in Library and Information Science
from Loughborough University, UK, an MA in
International Relations from the University of Belgrade,
Serbia, as well as a Graduate Diploma in Public
Administration, Concordia University, Montreal,
Canada. He has extensive experience in the
management and operations of web, library,
information and knowledge management, as well as
records management and archives services across
various United Nations agencies, including UNV,
UNESCO, World Bank, ICAO, and the IAEA. His main
interests are digital transformation, creativity,
innovation, and the use of IT for successful information
and documentation services.
ROR_ID https://ror.org/00gtfax65
ORCID_ID https://orcid.org/0000-0003-1123-9693
Contact: www.linkedin.com/in/dobricasavic
Schöpfel, Joachim
Joachim Schöpfel is associate professor in information
and communication sciences at the University of Lille,
member of the GERiiCO laboratory and independant
consultant at the Ourouk consulting office, Paris. He is
interested in scientific information, academic
publishing, open science and grey literature. He is a
member of GreyNet, euroCRIS and NDLTD.
ROR_ID https://ror.org/02kzqn938
ORCID_ID https://orcid.org/0000-0002-4000-807X
Email: joachim.schopfel@univ-lille.fr
Smaili, Nadia
Lecturer-researcher, library science department, Djilali
Bounaama Khemis Miliana University (Algeria). She is
interested in scientific and technical information, grey
literature in Algeria, the new technologies of
information, open archives and the open access to grey
information in the developing countries.
Djilali Bounaama Khemis Miliana University, Thniet El
Had Street, Khemis Miliana, Ain Defla province- Algeria.
Email: n.smaili@univ-dbkm.dz
Thiault, Florence
Senior lecturer in Library and Information Science at
University Rennes 2, laboratory PREFICS. Co-manager
of URFIST (regional unit of training in scientific and
technical information) of Rennes.
ROR_ID https://ror.org/01m84wm78
ORCID_ID https://orcid.org/0000-0001-7466-5855
Email florence.thiault@univ-rennes2.fr