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Effective Team collaboration tools and Ethics for a Solutions driven Team

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Abstract

Effective work and deliverables are made through a well planned and maintained team collaboration. Roughly 75% [7]of employees regard collaboration and teamwork as important. Collaboration is in the top four important skills for employees' future success This paper explores the opportunities and challenges in crafting an effective team through collaboration and planning and proposes a preferable mode of working in an agile environment. It goes further to use GDSC(Google Developer Students Club) Moi University as a case study.
Effective Team collaboration tools and Ethics for a
Solutions driven Team.
Benard Ngoda
GDSC Moi University
Nairobi, Kenya
bensalcie@ieee.org
Ivy Walobwa
GDSC Moi University
Eldoret, Kenya
ivywalobwa@gmail.com
Ian Njoroge
Test Affiliation
School or work
Eldoret, Kenya
iannjoroge120@gmail.com
Leila Sinore
GDSC Moi University
Eldoret, Kenya
leilasinore99@gmail.com
Grace Maina Samia Yahya
Clifford Ouma
GDSC Moi University
Eldoret, Kenya
ochiengclifford2000@gmail.com
GDSC Moi University
Eldoret,Kenya
gracymaina01@gmail.
GDSC Moi University
Moi University
samia1055@ieee.org
Abstract—Effective work and deliverables are made through
a well planned and maintained team collaboration. Roughly 75%
[7]of employees regard collaboration and teamwork as
important. Collaboration is in the top four important skills for
employees' future success This paper explores the opportunities
and challenges in crafting an effective team through
collaboration and planning and proposes a preferable mode of
working in an agile environment.It goes further to use
GDSC(Google Developer Students Club) Moi University as a case
study.
Keywords—agile team, scrum, kanban, Solutions driven
team
I. INTRODUCTION
Team collaboration and building includes a wide scope of
exercises, intended for further developing group execution. Its
point is to draw out the best in a group to guarantee self turn
of events, positive correspondence, authority abilities and the
capacity to work intently all together to meet set deliverables.
This paper audits current writing in groups trying to lay out a
portion of the attractions and difficulties in achieving
deliverables in order to give a reasonable view of what can be
accomplished through collaboration. The writing shows that
the impacts of cooperation (both positive and negative) are
dependent upon numerous components, including the
associations' way of life and environment, viability of group
administration, representative responsibility, the arrangement
of pay and compensations, and the degree of worker self-rule.
This paper focuses on: clear objectives; dynamic position;
responsibility and obligation; powerful administration;
preparing and improvement; arrangement of assets;
hierarchical help; and awards for group achievement.
II. EFFICACY OF AGILE METHODOLOGY OF
WORKING
Overview of Agile Methods
Agile methodology processes is an iterative and incremental
based development, where requirements are changeable
according to customer needs. It helps in adaptive planning,
iterative development and time boxing. It is a theoretical
framework that promotes foreseen interactions throughout the
development cycle.Ever since work collaboration started, the
method involved in team and project management was the
waterfall approach in the 1970s to cater to the requirements of
the day.
Software teams that embrace agile project management
methodologies increase their development speed, expand
collaboration, and foster the ability to better respond to market
trends.
The Concept of Team building
Effective team building is an important issue of human
resource management (HRM). In order to keep up with
technological improvements and changes, selecting the right
person for the right job position is very important.
Although selection is a key part of team building, it must be
known that team building is a process and not a one time
event, various stages are involved. For a team to be considered
an ‘A team, it has to go through conflicts and competition
which with time and guidance from the leader builds good
communication among the members and growth of trust
among each other and their capabilities. All this then leads to a
team with efficient working strategies, collaboration and group
decision making. [7]
Communication actually stays a center piece of group
building. In the event that groups communicate better, the
more proficient they become. Customarily groups are matched
by their range of abilities or capacities yet a superior
methodology would zero in on the characters and
personalities. Matching personalities equals better
communication which in turn propels the team forward. Team
building should begin with human associations.
Good teamwork is essential in today's organizations at all
levels, yet evidence suggests that dysfunctional teams occur in
far too many situations. The cost of dysfunctional teams is
significant, leading to improper strategic direction,
inappropriate execution, operational inefficiencies, and
potential organizational failure. A study by [1] examines the
process of team building, specifically how human capital and
social capital help teams function effectively. The cardinal
virtues—moderation, courage, justice, and wisdom—are
posited as essential individual characteristics of effective team
members and seven propositions are offered relating these
virtues to good team functioning. Finally, four
recommendations are provided regarding virtue education in
business schools to prepare business graduates more
effectively for team participation and personal flourishing in
organizations.
Building Effective Teams
A team is a group of specialists with a typical mental
expression that incorporates having a common expectation,
the knowledge of group membership and of the group’s
capacities, and a collaborative frame of mind. [6] A review of
significant writings reveals a few factors that favor the
effectiveness of a team including having a clear purpose,
expectations and goals, shared leadership, and
self-assessment.[5]
The effectiveness of teams can be upgraded by the
expansion of specialists specific to particular undertakings e.g
A tech community becomes more effective through the
addition of a media personnel who focuses on publicizing
events on various social media platforms. These specialists
don’t have to be of the same abilities and may be organized in
a rank with assistants whose main work is bettering the
performance of the team. Distributing tasks this way boosts
the motivation of the team[6]. An effective team involves
putting into consideration what each specialist has to offer and
the presence of required assets to accomplish expressed
expectations[5].
Setting a clear purpose for a team lays the foundation of
an effective team and helps guide the team by providing clear
directions. It entails providing a clear vision for the team
which may be set by the team lead or jointly by the team[5].
Waterfall versus agile
Agile was first adopted by software teams, who moved from
the traditional, sequential waterfall approach to a method that
garnered consistent feedback and adjustment throughout the
development lifecycle. The waterfall project management
approach entails a clearly defined sequence of execution with
project phases that do not advance until a phase receives final
approval. Once a phase is completed, it can be difficult and
costly to revisit a previous stage. Agile teams may follow a
similar sequence yet do so in smaller increments with regular
feedback loops. The waterfall project management approach
follows a linear, sequential formula. It works well for work
that has predictable, recurring processes, yet it can leave
development teams flat-footed and unable to adjust faster than
a competitor.
Exploring different tools of Agile working
There are various tools and platforms to make team
collaboration using agile become effective.In this context we
will explore at least 5 of the top used Agiles tools.
Zepel
Is a project management software built for product
development teams. Whether you're a scrum team or
a team that prefers kanban, Zepel has all the
constructs and features you need to effortlessly plan
features and track its progress
Jira
It was built for issue and bug tracking initially, but
can be moulded to be used for software product
development as well. Since JIRA software
capabilities are nearly endless, it has become the
default choice for most companies
Trello
The entire tool is focussed around Kanban which
makes it effortless to get started. Within each project,
your board can have multiple columns known as lists
and cards to represent a task. When you want to show
progress being made, you move a card from one
column to the other.
Github Project management
With Github project management, your team can
manage, track, and fix issues too.By linking issues
with pull requests and code commits, your team
members can track updates in your project without
complicating your workflow.
Pivotal Tracker
It is built to keep your agile team on track to hit their
sprint goals. It’s sprint planning guides you with
breaking down and prioritizing projects into
manageable, actionable chunks for your team to keep
the momentum going.
Impact of Agile on GDSC Moi
As a case study, GDSC Moi University has witnessed a
number of major benefits with the use of an agile and iterative
team collaboration mechanism.Every project was segmented
into several incremental steps that included regular feedback
intervals.A project requirement was then segmented into
smaller pieces, which we then we prioritized by
importance.This method formed a framework within which
people could address complex adaptive problems, while
productively and creatively delivering products of the highest
possible value. These included crafting solid plans for our
mentors and our mentees, internal audit of tasks and
sustainability of the whole entire collaboration ecosystem. We
were able to withstand COVID19 effects, being able to run
smoothly. We managed to be the best Google Developer
student’s club in Kenya in terms of team work.
Recommendations for A Solutions driven Team
Moving to agile can be challenging, especially when a team or
organization is rooted in a more traditional project
management approach. Moving to agile practices may require
a number of process changes, especially when adopting a
DevOps approach, where development and operations teams
work closely together to develop and maintain software or a
team. When adopting agile principles, a team and the
stakeholders must embrace two important concepts:
The product owner's focus is to optimize the value of the
team's output. The team relies on the product owner to
prioritize the most important work first.
The development team can only accept work that it has the
capacity for. The product owner doesn't push work to the team
or commit them to arbitrary deadlines. The development team
pulls work from the program's backlog as it can accept new
work.
Milestones for a Team Collaboration
The ability of teams to improve over time determines their
overall performance. A high-performing team will foster
greater understanding among its members, allowing members
to develop in areas of performance that were previously
lacking. There are some team elements that influence team
performance namely: motivation, attitudes, personalities, team
diversity, members' cognitive abilities, team atmosphere,
cultural factors, team traits, expertise, team competency, and
so forth[3]. Team collaboration also brings a few other key
benefits to the table, such as brainstorming, equal pertaking
and providing value.
Why should team collaboration be encouraged? it broadens
your scope of analysing things, leads to problem solving thus
speeding up the solution, it teaches responsibility, trust, love
and care among each other and increases efficiency towards
achieving the set goals [4]
Impediments to check for while working in a team
Lack of well defined individual roles may cause confusion and
laxity in the whole team.
For teams to maximize their potential and work well, every
member has to perform their individual unique roles well.
Without well defined goals, and roles, team members may not
know what is expected of them.It is important to assign roles
to everyone in the team because confusion hinders effective
team collaboration.
Rigidity.
When team members are not open to changes in everyday life,
team work may be frustrated.For a more efficient and
productive output, team members should be open to
experiment new solutions to challenges they face.Otherwise,
their way of doing things may become too outdated to solve
the challenges of the moment.
When meetings take much longer time than anticipated, team
members may lose focus, engage less,become fatigued and fail
to contribute.This decreases their productivity and frustrates
the team work.Also , when the teams are too large there may
not be time for everyone to contribute.This means that
individual members are not given equal opportunities and this
may cause a lot of division in the team.
Extra large teams are also somehow difficult to manage.The
number of individuals in a team should be manageable so that
the quality of work is not compromised.
If individual members do not get along well in a team, there
may be frequent conflicts and misunderstandings that can not
only frustrate what the rest of the team is trying to achieve but
also frustrate individual strengths.
It is wise to always make sure that a team is made up of
individuals that compliment each others strengths
and energy.Also, in case of a misunderstanding, team
members should all be willing to sit down and find an
amicable solution.
III. CONCLUSION
Effective team Collaboration can be thought of as the lubricant
that keeps teams together. Collaborative teams work together
to create new ideas, finish large projects, and achieve their
objectives in the workplace. A collaborative team, at its most
basic level, accomplishes more together than the individual
team members could do on their own.The need to build
working effective teams is of essence.Agile methodology is
therefore recommended and adopted in most organisations if
not all,as it broadens the scope of problem solving .When you
become accustomed to agile methodologies,you’ll be able to
devise and tune your own methodology. Growing businesses
and teams must recognize the importance of collaboration and
seek out ways to encourage it among their employees. Bring
your teams together in an Agile collaborative spirit, and your
work teams will become more productive.
REFERENCES
[1] Higgs, M., 1996. Building an effective team. Team Performance
Management: An International Journal, 2(4), pp.33-39.
[2] Assbeihat, Jamal M.. (2016). The Impact of Collaboration among
Members on Team's Performance. Management and Administrative
Science Review. 5.
[3] [1]T. Team and T. Team, "The Importance of Collaboration in the
Workplace", Nutcache, 2021. [Online]. Available:
https://www.nutcache.com/blog/the-importance-of-collaboration-in-the-
workplace/. [Accessed: 31- Jul- 2021].
[4] Mealiea, L., & Baltazar, R. (2008). A Strategic Guide for Building
Effective Teams. IEEE Engineering Management Review, 36(1),
142-145. doi: 10.1109/emr.2008.4490146
[5] Hexmoor, H., & Beavers, G. (2002). Building Effective Teams.
Retrieved 1 August 202
[6] Fapohunda, T. (2021). Towards Effective Team Building in the
Workplace. ResearchGate. Retrieved 4 August 202
[7] .University, Q. (2021). COMMUNICATING IN THE MODERN
WORKPLACE [Ebook] (1st ed., p. 1). Charlotte, NC 28274: Queens
University of Charlotte.
ResearchGate has not been able to resolve any citations for this publication.
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