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Microsoft Teams As An Online Learning Tool : Exploring The Students Perspective

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This study aims to explore student's perspective on Microsoft Teams as an online learning tool in DUE30022 Communicative English 2 course in Politeknik Kota Kinabalu (PKK). In this study, technology acceptance model (TAM) was used to construct the questions which has four sections which is perceived usefulness (PU), perceived ease of use (PEU) and intention to use. Data were collected using survey questionnaires which was distributed via Microsoft Teams through a google forms link. A total of 62 students of semester 3 from PKK participated in this study. This study can be extended to the lecturer's perspective on using Microsoft teams as an online teaching tool in order gain an in-depth understanding from the lecturers point of view.
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International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
1
Microsoft Teams As An Online Learning Tool : Exploring The Students
Perspective
Anna Alicia Juanis1
1General Studies Department, Politeknik Kota Kinabalu (PKK), Malaysia, (E-mail: alicia@polikk.edu.my)
__________________________________________________________________________________________
Abstract: This study aims to explore student’s perspective on Microsoft Teams as an online
learning tool in DUE30022 Communicative English 2 course in Politeknik Kota Kinabalu
(PKK). In this study, technology acceptance model (TAM) was used to construct the
questions which has four sections which is perceived usefulness (PU), perceived ease of use
(PEU) and intention to use. Data were collected using survey questionnaires which was
distributed via Microsoft Teams through a google forms link. A total of 62 students of
semester 3 from PKK participated in this study. This study can be extended to the lecturer’s
perspective on using Microsoft teams as an online teaching tool in order gain an in-depth
understanding from the lecturers point of view.
Keywords: Online learning, Technology Acceptance Model, Microsoft Teams
___________________________________________________________________________
Introduction
The Malaysian government announced its first Movement Control Order (MCO) in March
18th 2020. Following this announcement, the Ministry of Higher Education (MOHE) in
Malaysia have also announced that all public and private universities in Malaysia to be
temporarily closed and to conduct teaching and learning activities via online learning. This
announcement affected many students from various higher learning institutions including
polytechnic students, which forced them to leave campus and to go back to their hometowns.
Due to this announcement, the Department of Polytechnic and Community College (JPPKK)
have decided that the coming semester, all Malaysian polytechnics are to conduct their
classes online giving exceptions only to semester 1 and 5 students to return to campus, with
only 50% students intake for semester 1 for the June 2020 session. Therefore, all polytechnics
are instructed to prepare their lecturers with all the tools and skills in preparation for the
coming semester. Malaysian Polytechnics
Politeknik Kota Kinabalu (PKK) has decided to adapt synchronous and asynchronous
learning which gives the lecturers flexibility to choose which online learning mode they
prefer. To encourage online teaching and learning among lecturers, training was provided to
lecturers and polytechnic’s existing LMS (learning management system) CIDOS was to be
fully utilized by the lecturers. However, other tools and LMS was also encouraged to be used
by lecturers which includes Microsoft Teams. Since Microsoft teams’ package was fully
subsidized by the Ministry of Higher Education Malaysia, Politeknik Kota Kinabalu lecturers
decided to use this aside from CIDOS to conduct their online teaching and learning.
However, PKK students are still unfamiliar with this new LMS and requires some time to get
used to Microsoft teams. Therefore, this study aims to explore PKK students perspective of
Microsoft teams as an online learning tool for DUE30022 Communicative English 2 course
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
2
by their level of perceived usefulness (PU), perceived ease of use (PEU) and intention to use
(IN).
Literature Review
Online Learning
Online learning is the newest and most popular form of distance education today. Within the
past decade it has had a major impact on post-secondary education and the trend is only
increasing. Online learning refers to learning and other supportive resources that are available
through a computer (Carliner, 2004) , which also implies that online learning is a form of
distance learning and that e-learning, web-based training, computer-based instructions, and
technology-based instructions are a form of online learning, but each has a specific meaning.
Online Learning comprises a range of technologies such as the worldwide web, email, chat,
new groups and texts, audio and video conferencing delivered over computer networks to
impart education. It helps the learner to learn at their own pace, according to their own
convenience.
According to Tsai and Machado (2002), online learning, e-learning and distance learning are
widely used as interchangeable terms. However, these terms represent concepts with subtle,
yet consequential differences. Online learning is related to the more common concepts of
online help, online documentation, and online services. It is associated with readily available
learning materials in a computer environment. Often, online learning refers to learning
materials directly accessible from within a core application (like in online help); however,
learning materials available online on a network also qualify when readily accessible (Tsai &
Machado, 2002).
Technology Acceptance Model
Technology Acceptance Model (TAM) is one of the most popular and widely used model by
IS researchers for predicting the future use of a product or technology (Pal & Vanijja, 2020) .
This model was first proposed by Davis (1989) to explain how an individual’s acceptance of
information technology.
There are 2 major ideas behind TAM, which was proposed by Davis (1989), which are
Perceived Usefulness (PU) and Perceived Ease of Use (PEU). Perceived usefulness is defined
as the degree to which a person believes that using a particular system would enhance their
job performance (Davis, 1989) . It indicates how a person feel that a certain system or
technology is useful in helping to enhance their work performance. However, the extent of
effort that a person feels when using a particular system or technology is defined as perceived
ease of use. In other words, means that the degree to which a person believes that using a
particular system would be free of effort (Davis, 1989).
In a previous study by Tan and Lee (2016), this study uses TAM to examine the behaviour of
pre-service teachers towards the use of e-learning in a social science subject (Tan & Lee,
2016) . Weng, Yang, Ho and Su (2018), uses TAM to explore the effects of the information
technology (IT) environment on the perceived usefulness, perceived ease of use and attitude
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
3
towards using multimedia and the relevance and influence of these attitudes on behavioural
intention (Fumei, Rong-jou, Hann-Jang, & Hui-Mei, 2018) . Another study uses TAM to
gather data on the ease of use and usefulness of the Blackboard LMS in anticipation of
transitioning to a new LMS (Bove & Sheri , 2019) and a study by Pal and Vanijja (2020) uses
TAM to evaluate perceived usability of Microsoft Teams as an online learning platform. This
study, will also use TAM to explore student’s perceived usefulness, perceived ease of use and
intention to use towards using Microsoft Teams as an online learning tool for Communicative
English 2 course in Politeknik Kota Kinabalu.
Microsoft Teams
Microsoft Teams is a collaborative workspace within Microsoft 365/Office 365 that acts as a
central hub for workplace conversations, collaborative teamwork, video chats and document
sharing, all designed to aid worker productivity in a unified suite of tools. (Matthew Finnegan,
2020). Courses using Teams can be 100% online, hybrid, or face-to-face. This tool enables a
wider range of instructor and student interactions and allows for regular, substantive
interaction in online courses (Poston, Apostel , & Richardson , 2019). Some of the features in
Microsoft Teams are chats, group features which is known as “teams” with 2 types of channel:
general and private, assignments, class notebooks, files, test and meeting, a feature which is
similar to video calling but in bigger groups. Figure 1 is a screenshot of the interface of
Microsoft Teams for desktop version.
Figure 1: A screenshot of the Microsoft Teams desktop version app
In Figure 2, is a screenshot of Microsoft Teams for DUE30022 Communicative English 2
team channel.
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
4
Figure 2: DUE30022 Communicative English 2 team channel.
As can be seen in figure 2, Microsoft teams features is somewhat similar to any other LMS
with the basic chats, assignments and files features. However, what distinguishes Microsoft
teams from other LMS is the added features such as meetings, apps and class notebook.
Methodology
This is a quantitative study, using an online survey to collect data from respondents. A total
of 62 semester 3 PKK students taking DUE30022 Communicative English 2 course
participated in this study. Questionnaires were distributed through Microsoft Teams by
sharing a google form link. The questionnaire was adapted from technology acceptance
model (TAM) by Davis (1989) to explore students perceive usefulness(5 items), perceived
ease of use (7 items) and Intention to use (4 items). All items are scored using a 7-point
Likert scale. The Cronbach alpha reliability result for this study is shown in Table 1. The
questionnaire data were analyse using SPSS using Spearman’s rho correlation coefficient.
The result of the tests are shown in Table 2 and Table 3.
Findings
The cronbach alpha for Perceived usefulness (PU) is α = .94 , Perceived ease of use (PEU) is
α = .97 and Intention to use (IN) is = .94 which indicates that the instruments are reliable.
Other researchers reported alpha value for perceived usefulness (PU) as 0.95 (Shroff,
Deneen , & Ng, 2011) , perceived ease of use (PEU) as 0.94 (Mao & Hovick, 2020) and
intention to use (IN) as 0.95 (Shroff, Deneen , & Ng, 2011).
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
5
Table 1: Cronbach Alpha Reliability coefficient
No.
Constructs
Cronbach Alpha
1.
Perceived Usefulness (PU)
0.94
2.
Perceived Ease of Use (PEU)
0.97
3.
Intention to Use (IN)
0.94
Correlation between perceived usefulness (PU) and Intention to Use (IN), and Perceived ease
of use (PEU) and Intention of use (IN) is explained based on Table 1 and table 2. The
Spearman rank-order correlation coefficient is a nonparametric measure of the strength and
direction of association that exists between two variables measured using an ordinal scale.
Since the questionnaire is a 7-point likert scale, spearman’s rho correlation is the suitable
correlation test to use.
In Table 2, A Spearman's rank-order correlation was run to determine the relationship
between student’s Perceived Usefulness (PU) with their Intention to Use (IN) Microsoft
Teams. There was a strong, positive correlation between students’ PU and IN, which was
statistically significant, hence rejecting the null hypotheses.
Table 2: Spearman’s rho correlation between PU and IN
Correlations
Percieved
usefulness
Intention to use
Percieved usefulness
Correlation Coefficient
1.000
.941**
Sig. (2-tailed)
.
.01
N
62
62
Intention to use
Correlation Coefficient
.941**
1.000
Sig. (2-tailed)
.01
.
N
62
62
**. Correlation is significant at the 0.01 level (2-tailed).
In Table 3, A Spearman's rank-order correlation was run to determine the relationship
between student’s Perceived Ease of Use (PEU) with their Intention to Use (IN) Microsoft
Teams. There was a strong, positive correlation between students’ PEU and IN, which was
statistically significant, which also rejects.
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
6
Table 3: Spearman’s rho correlation between PEU and IN
Correlations
Perceived Ease
of use
Intention to use
Perceived Ease of use
Correlation Coefficient
1.000
.954**
Sig. (2-tailed)
.
.01
N
62
62
Intention to use
Correlation Coefficient
.954**
1.000
Sig. (2-tailed)
.01
.
N
62
62
**. Correlation is significant at the 0.01 level (2-tailed).
The correlation test result reported that there was a strong relationship between students’
PEU and IN, and students’ PEU and IN when using Microsoft teams as an online learning
tool. The relationship between PU and IN and PEU and IN is shown in Figure 3.
Figure 3 : Relationship between PU and IN, and PEU and IN
Perceived
Usefulness (PU)
Perceived Ease
of Use (PEU)
Intention to Use
(IN)
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
7
Discussions
Relationship between PU and IN, PEU and IN
In table 2, the findings shows that how students perceive the usefulness of Microsoft Teams
as an online learning tool does influence their intention to use Microsoft teams. In Table 3,
the findings shows that how students perceive the ease of use of Microsoft Teams as an
online learning tool does influence their intention to use Microsoft teams. According to
Masron (2007) perceived usefulness and perceived ease of use has a significant effect on
intention to use, in his study about individual users’ acceptance investigation for the e-
learning in universities as an effective learning tool (Masrom, 2007) . Another study shows
that PU and PEU does affects a learners IN. In the study, it shows that the learners’
acceptance of online learning was indeed affected by their PU and PEU (Tan & Lee, 2016) .
Mao and Hovick (2020) in their study about the messaging features of online patient portals
among young adults, also indicated in their study that the PU and PEU and IN to use the
messaging feature to communicate with a care provider also influence one another. This
indicates that if PKK students believe that Microsoft Teams can make their online learning
easier, it will have an effect in their intention to use Microsoft teams as an online learning
tool in the future. Also, the less effort students must spend on using Microsoft teams, the
higher the probability of them preferring Microsoft teams.
Conclusions
Based on the findings and discussions, it can be concluded that in selecting any online
learning tool, how users feel about using it is an important factor to consider. The technology
used should be something that has a sense of familiarity to the students, for them to have a
positive attitude engaging in online class. Microsoft teams has the potential to grow as an
online learning as it provides added features that is not available in other traditional LMS.
One benefit of using Microsoft teams is that it can easily be integrated into a course
management system which will enhance interactions between the users, and it is an important
aspects for online learning (Poston, Apostel , & Richardson , 2019). However, there are a few
limitations to this study. Firstly, there is no in-depth data to support how students feel about
using Microsoft teams as an online learning tool. In this case, another study can be conducted
using a qualitative approach, interviews and observations should be included, as a statistical
data is not enough to really explore the perceptions of students. Secondly, since Microsoft
teams is used by both educator and students, taking into considerations the perspectives of the
educator is also important as it would provide answers from the educators point of view.
Therefore, a future study can be conducted, to explore the educator’s perspectives on using
Microsoft teams as an online teaching and learning tool.
International Conference on Multidisciplinary Approaches in Social Sciences,
Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
8
References
Matthew Finnegan. (27 October, 2020). Computerworld. Retrieved from Microsoft Teams:
How to use it, and how it stacks up to Slack and Zoom:
https://www.computerworld.com/article/3276276/microsoft-teams-its-features-how-
it-compares-to-slack-and-other-rivals.html
Bove, L. A., & Sheri , C. (2019). Using the Technology Adoption Model to Assess Faculty
Comfort with the Learning Management System. Online Journal of Distance
Learning Administration, Volume XXII, Number 3, Fall 2019.
Carliner, S. (2004). An Overview of online Learning. VNU Business Media.
Davis, F. D. (September, 1989). Perceived Usefulness, Perceived Ease of Use, and User
Acceptance of Information Technology. MIS Quaterly, 319-340.
Fumei, W., Rong-jou, Y., Hann-Jang, H., & Hui-Mei, S. (2018). A TAM based Study of the
Attitude Towards Use of Intention of Multimedia among School Teachers. Applied
Systems Innovation.
Mao, C. M., & Hovick, S. (2020). Adding Affordances and Communication Efficacy to the
Technology Acceptance Model to Study the Messaging Features of Online Patient
Portals among Young Adults. Health Communication.
Masrom, M. (2007). Technology Acceptance Model and E-learning . 12th International
Conference on Education, Sultan Hassanal Bolkiah Institute of Education, 1-10.
Pal, D., & Vanijja, V. (December, 2020). Perceived usability evaluation of Microsoft Teams
as an online learning platform during COVID-19 using system usability scale and
technology acceptance model in India. Children and Youth Services Review, 1-12.
Poston, J., Apostel , S., & Richardson , K. (2019). Using Microsoft Teams to Enhance
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Shroff, R. H., Deneen , C., & Ng, E. (2011). Analysis of the technology acceptance model
inexamining students’ behavioural intention to use an e-portfolio system. Australasian
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Tan, C. K., & Lee, K. W. (2016). Exploring Pre-service Teachers' Perspectives Towards
Online Learning: An intervention of Technology Acceptance Model. Proceedings of
Australia and New Zealand Business Research Conference 2016 (pp. 22-28). Sydney,
Australia: Australia Academy of Business Leadership.
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Islamic & Technology (ICMASIT 2020)
eISBN 978-967-2426-22-6
Kota Bharu, Kelantan, Malaysia
13th -14th December 2020
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Tsai, S., & Machado, P. (2002). E-learning, Online Learning, Web-based Learning, or
Distance Learning: Unveiling the Ambiguity in Current Terminology. Association for
Computer Machinery eLearn Magazine, 2002(7), 1-5.
... In another study, Rababah (2020) explored students' attitudes towards the use of MS Teams in EFL learning and found out that the advantages of MS Teams in EFL were convenience, time efficiency and shared learning resources, whereas technical aspects were listed as major MS Teams shortcomings. However, whereas there have been studies on teachers' attitudes to Microsoft Teams in EFL or ESL (Zamora-Antuñano et al., 2021), students' perception of Teams as an e-environment in ESP has been under-researched (Keshtiarast, & Salehi, 2020;Juanis, 2020). The available studies demonstrate that MS Teams is perceived as a supportive learning environment in the pandemic conditions (Rojabi, 2020;Krsmanović, & Petrović, 2021;Juanis, 2020) which enhances engagement (Poston et al., 2019) and serves as a convenient although technically demanding tool (Rababah, 2020;Krsmanović, & Petrović, 2021). ...
... However, whereas there have been studies on teachers' attitudes to Microsoft Teams in EFL or ESL (Zamora-Antuñano et al., 2021), students' perception of Teams as an e-environment in ESP has been under-researched (Keshtiarast, & Salehi, 2020;Juanis, 2020). The available studies demonstrate that MS Teams is perceived as a supportive learning environment in the pandemic conditions (Rojabi, 2020;Krsmanović, & Petrović, 2021;Juanis, 2020) which enhances engagement (Poston et al., 2019) and serves as a convenient although technically demanding tool (Rababah, 2020;Krsmanović, & Petrović, 2021). In the ERELT context within ESP courses, recent research suggests that students perceive MS Teams as a desirable e-learning environment for language instruction in the pandemic circumstances, especially emphasizing the possibility of re-visiting the uploaded learning material or recorded online sessions as key features that motivate them to study more efficiently or better prepare for examinations (Krsmanović, & Petrović, 2021). ...
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... In another study, Rababah (2020) explored students' attitudes towards the use of MS Teams in EFL learning and found out that the advantages of MS Teams in EFL were convenience, time efficiency and shared learning resources, whereas technical aspects were listed as major MS Teams shortcomings. However, whereas there have been studies on teachers' attitudes to Microsoft Teams in EFL or ESL (Zamora-Antuñano et al., 2021), students' perception of Teams as an e-environment in ESP has been under-researched (Keshtiarast, & Salehi, 2020;Juanis, 2020). The available studies demonstrate that MS Teams is perceived as a supportive learning environment in the pandemic conditions (Rojabi, 2020;Krsmanović, & Petrović, 2021;Juanis, 2020) which enhances engagement (Poston et al., 2019) and serves as a convenient although technically demanding tool (Rababah, 2020;Krsmanović, & Petrović, 2021). ...
... However, whereas there have been studies on teachers' attitudes to Microsoft Teams in EFL or ESL (Zamora-Antuñano et al., 2021), students' perception of Teams as an e-environment in ESP has been under-researched (Keshtiarast, & Salehi, 2020;Juanis, 2020). The available studies demonstrate that MS Teams is perceived as a supportive learning environment in the pandemic conditions (Rojabi, 2020;Krsmanović, & Petrović, 2021;Juanis, 2020) which enhances engagement (Poston et al., 2019) and serves as a convenient although technically demanding tool (Rababah, 2020;Krsmanović, & Petrović, 2021). In the ERELT context within ESP courses, recent research suggests that students perceive MS Teams as a desirable e-learning environment for language instruction in the pandemic circumstances, especially emphasizing the possibility of re-visiting the uploaded learning material or recorded online sessions as key features that motivate them to study more efficiently or better prepare for examinations (Krsmanović, & Petrović, 2021). ...
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... In another study, Rababah (2020) explored students' attitudes towards the use of MS Teams in EFL learning and found out that the advantages of MS Teams in EFL were convenience, time efficiency and shared learning resources, whereas technical aspects were listed as major MS Teams shortcomings. However, whereas there have been studies on teachers' attitudes to Microsoft Teams in EFL or ESL (Zamora-Antuñano et al., 2021), students' perception of Teams as an e-environment in ESP has been under-researched (Keshtiarast, & Salehi, 2020;Juanis, 2020). The available studies demonstrate that MS Teams is perceived as a supportive learning environment in the pandemic conditions (Rojabi, 2020;Krsmanović, & Petrović, 2021;Juanis, 2020) which enhances engagement (Poston et al., 2019) and serves as a convenient although technically demanding tool (Rababah, 2020;Krsmanović, & Petrović, 2021). ...
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... An exploratory study conducted by Juanis [22] to understand the attitude of students toward Microsoft Teams found that students perceive Microsoft Teams as an online learning tool that is easy to use and has influenced their intention. A study by Rojabi [23] explored the perceptions of students who study English as a foreign language (EFL) remotely using Microsoft Teams. ...
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is an instructional developer at Bellarmine University where she provides Moodle training and support for faculty along with instructional technology support for many different academic software systems including Office 365. She has spent over 30 years as an educator and librarian. She regularly presents on diversity and inclusion in online courses, the flipped classroom model, Adobe Spark use in the classroom, and Office 365 Teams. Microsoft Teams is a great tool for meeting virtually, collaborating and even recording class sessions. Acting as a hub for all Office 365 apps it allows for easy uploading of the videos to Stream (the organizations You Tube). MBA and graduate classes are often composed of working professionals who frequently miss class. Teams allows them to easily review class sessions so that they do not fall behind. This article discusses the experiences of one professor who collaborated with the Faculty Development Center at a small, private university to allow for a more blended, flexible classroom using Teams.
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Retrieved from Microsoft Teams: How to use it, and how it stacks up to Slack
  • Matthew Finnegan
Matthew Finnegan. (27 October, 2020). Computerworld. Retrieved from Microsoft Teams: How to use it, and how it stacks up to Slack and Zoom: https://www.computerworld.com/article/3276276/microsoft-teams-its-features-howit-compares-to-slack-and-other-rivals.html
Technology Acceptance Model and E-learning
  • M Masrom
Masrom, M. (2007). Technology Acceptance Model and E-learning. 12th International Conference on Education, Sultan Hassanal Bolkiah Institute of Education, 1-10.