CRFS Living Lab facilitators, and guidelines for development and innovations

Abstract

This deliverable presents a practical Handbook for CRFS Living Lab (CRFS-LL). The Handbook prints out a roadmap to deploy Extended Innovation Pattern (EIP) to development and innovation actions towards sustainable Cities and Regions Food Systems.

The Handbook is a documentation template for each CRFS-LL’s unique diary and report.

The Handbook gives guidance on how to maximize the synergies between task 5.2 and other work packages.

Full text

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
D5.2 CRFS-Living Lab
facilitators, and guidelines
for developments and
innovations
This project has received funding from the European Union’s Horizon 2020 research and
innovation programme under grant agreement No 101000640

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 1
Key information
Data
Project reference number
101000640
Project acronym
Cities2030
Project title
Co-creating resilient and sustainable food systems towards FOOD2030
Project start date
October 1st, 2020
Duration
48 months
PPaCO
Mr. Nicola CAMATTI
Project website
cities2030.eu
Work package (WP)
WP5
WP leader and co-leader
P14 SLEAN | P05 IAAD
Deliverable leader
P14 SLEAN, Tuula Löytty
Contributors and authors
Peer reviewer
P05 IAAD, Bruno da Silva
Peer review start date
11.5.2021
Peer review end date
11.6.2021
Document type
OTHER: software, technical diagram, etc.
Document/filename
D5.2_CRFS Living Lab facilitators, and guidelines for development and
innovations_Rev_1.0
Document title
D5.2 CRFS-Living Lab facilitators, and guidelines for developments and
innovations (original name in the GA: “D5.2 Facilitators and guidelines for
innovation and pilots developments”)
Deliverable number
D5.2
Abstract
This deliverable presents a practical Handbook for CRFS Living Lab (CRFS-
LL). The Handbook prints out a roadmap to deploy Extended Innovation
Pattern (EIP) to development and innovation actions towards sustainable
Cities and Regions Food Systems.
The Handbook is a documentation template for each CRFS-LL’s unique
diary and report.
The Handbook gives guidance on how to maximize the synergies between
task 5.2 and other work packages.
Project delivery date
31-08-2021
Submission date
30-06-2021
For public dissemination
Yes
Disclaimer
The content of this deliverable does not reflect the official opinion of the European Union. Responsibility for the
information and views expressed herein lies entirely with the author(s).
All ‘cities2030’ consortium members are also committed to publishing accurate and up to date information and take the
greatest care to do so. However, the ‘cities2030’ consortium members cannot accept liability for any inaccuracies or
omissions, nor do they accept liability for any direct, indirect, special, consequential, or other losses or damages of any
kind arising out of the use of this information.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 2
Revision history
Version
Date
Comments & Status
Author
0
11.5.2021
The 1st version of the deliverable
SLEAN P14
0
10.6.2021
The reviewer's task was to assess that the D5.2 supports and is
aligned with the CITIES2030 main challenge that identifies 2
specific scopes:
1) policies (namely, the Policy Labs, CRFS-PL)
2) strategies (namely, the Living Labs, CRFS-LL)
which Cities2030 interlinks with systems thinking and innovation
frameworks, etc.
The reviewer pointed out the need to improve consistency and
clarity on key terms such as CRFS Living Lab, Innovation Patterns,
and Extended Innovation Pattern.
IAAD P05
1.0
10.6.2021
The D5.2 is peer-reviewed and updated accordingly.
SLEAN P05
1.0
30.06.2021
Layout verified by PMO
EPC P02

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 3
Table of Contents
Disclaimer 1
Revision history 2
Table of Contents 3
List of Figures 4
List of Tables 4
Abbreviations 4
Executive Summary 5
1. Introduction 6
1.1 Instruments and deployment plan 6
1.2 Innovation roadmap 6
1.3 WP5 ‘CRFS ANGELS’ 7
1.4 The Extended Innovation Pattern (EIP) merges WP3, WP4, WP5, and WP6 9
1.5 The Key Performance Indicators (KPI) 13
2. Framework of Living Lab Development and Innovation 15
2.1 CRFS-Living Lab - Part A of the Handbook 15
2.2 Extended Innovation Pattern for the CRFS-LL - Part B of the Handbook 16
2.2.1 Understand CRFS - the first diamond 17
2.2.2 Analyse the Challenge - the second diamond 17
2.2.3 Experimenting with new solutions - the last diamond 18
3. Management procedures at Task 5.2 19
3.1 Support, advisory, and capacity building for CRFS-LL 19
3.2 Monitoring CRFS-LL progress - Part C of the Handbook 19
4. Conclusion & next steps 20
4.1 The structure, deployment, and use of the Handbook 20
4.2 Synergies with other work packages and tasks 22
ANNEX 22

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 4
List of Figures
Figure 1: The three main phases of the work package 5
Figure 2: Innovation Pattern and Business Modelling
Figure 3: The Extended Innovation Pattern
Figure 4: The three scopes of the Extended Innovation Pattern
Figure 5: SMART Goals
Figure 6: 9 Types of Innovation
List of Tables
Table 1: Relevant requirements of the call and GA’s responses
Table 2: KPIs relevant for WP5
Table 3: The structure of the Handbook
Table 4: Foreseen risks and a plan to mitigate the effect
Abbreviations
CITIES2030
Project CITIES2030
CRFS
Cities and Regions Food Systems
CRFS-LL
Cities and Regions Food Systems Living Lab
GA
Grant Agreement
EIP
Extended Innovation Pattern
IF
Innovation Facilitator
KPI
Key Performance Indicator
S2CP
Single Click CRFS Platform
UFSP
Urban Food Systems Policies
WP
Work Package

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 5
Executive Summary
The purpose of this deliverable D5.2 is to describe a framework of CRFS Living Lab (CFRF-LL) development
and innovation activities, give guidelines to the execution of the Extended Innovation Pattern (EIP) in the
form of a Handbook and documentation template, describe the overall role of the CRFS-LL Innovation
Facilitator (IF), and identify common interfaces and synergies between Task 5.2 and other work packages of
the CITIES2030 project.
The deliverable D5.2 describes the drafted provision of CRFS-LL’s development and innovation Handbook,
composed of three parts (A, B, C) and five chapters as presented in the below table.
Development and Innovation Handbook of CRFS Living Lab
Part
The purpose of the part
Chapter no.
Chapter name
A
Describes CRFS-LL and
delineates the role of the IF
(ref. 2.1)
#0
CRFS Living Lab for
Developments and Innovations
B
Outlines the
Extended Innovation Pattern
(ref. 2.2)
#1
Understand CRFS
#2
Analyse the Challenge
#3
Experimenting
C
Prints out the
progress monitoring actions
(ref. 3.2)
#4
CRFS-LL Dashboard
The Handbook template is shared on project month M12 in each CRFS-LL’s own folder in Google Drive. The
CRFS-LL deploys and populates the Handbook. At the end of the project, there will be one tested template
of the Handbook for CRFS-LL developments and innovations, and several unique CRFS-LL reports on the
development and innovation journeys.
The Innovation Facilitator's role is to advance the participatory multi-actor approach and learning at EIP
execution to achieve best practices, developments, and innovations.
The deliverable D5.2 recognizes the common interfaces and supports synergies between Task 5.2 and other
work packages. However, the implementation of Task 5.2 is planned in such a manner as to ensure that the
Grant Agreement (GA) is fully respected. GA is the first priority, and it gives the frame, goal, content, and
measures to the task. The second priority is to avoid causing harm to other work packages’ implementation.
The third priority and aim is that CRFS-LL can arrange their work as flexibly and efficiently as possible by e.g.
merging activities, although GA separates them into different work packages or tasks.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 6
1. Introduction
1.1 Instruments and deployment plan
Cities2030 generates instruments along with structured and actionable deployment plans. Cities2030
answers to the Horizon 2020 Programme call H2020-EU.3.2.2. - Sustainable and competitive agri-food sector
for a safe and healthy diet, topic CE-FNR-07-2020 - FOOD 2030 - Empowering cities as agents of food system
transformation
1
.
Table 1 (below) shows the two most relevant requirements of the call and their responses according to the
Grant Agreement.
Table 1: Relevant requirements of the call and GA’s responses
Call requirement
WP5 and D5.2 response
Support cities to overcome
existing barriers to food system
transformation and develop
integrated, sustainable and safe
urban food system policies”
Cities2030 generates a comprehensive set of result-driven, actionable
and deployable instruments to support cities: an observatory on UFSP
(intelligence), a tailored System Thinking Methodology, a community of
practice, policy and living labs, capacity building programmes,
blueprints, an investment action plan, business models, a digital impact
monitoring and action tool, a data-driven CRFS management
blockchain platform, to name but a few.
Support cities to overcome
existing barriers to food system
transformation and develop
integrated, sustainable, and safe
urban food system strategies”
these are concrete actions
Cities2030 generates a structured and actionable deployment plan
which is validated by engaged EU pilot cities and based on the concrete
actions already deployed by the referred cities.
CITIES2030 is an Innovation Action (IA) that implements a participatory result-driven roadmap supported and
structured by practice-oriented and tested instruments.
1.2 Innovation roadmap
WP3 generates the extended innovation and development roadmap, executed in WP4, WP5, and WP6, and
to some extent in WP7, in particular under Task 7.5 “Innovation and Intellectual Property management” and
Task 7.6 "Exploitation of results plan an implementation".
CITIES2030 harnesses pertinent evidence from WP3, WP4, and WP5 to prepare the CRFS-LL experimental
environments (i.e. minimum 10 cities and 2 regions), and sustains solid rationality and resources to define
and future-proof novel concepts and solutions, as well as to secure replicability and scalability. The remaining
work packages, particularly WP6, support, amplify and also review and reflect on the outcomes and key
findings of the aforementioned three “technical” work packages.
1
https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/topic-details/ce-fnr-07-2020

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 7
The below provision lists key measures of WP3, WP4, WP5, and WP6 to structure a solid, participatory and
actionable basis for WP5 to develop novel solutions for sustainable CRFS.
The input from WP3 to WP5
a) establish and activate CRFS-LL through processes that build community and trust (T3.1);
b) create preconditions for the system thinking and system modelling activities (T3.4);
c) structure and activate ten (10) working groups that tackle identified key themes of food systems and
value chains to identify needs and requirements, and to find innovative pathways towards
sustainability (T3.1);
d) apply a data-driven and evidence-based approach to characterise the CRFS landscape (e.g.
observatory, taxonomy compendium, trends, drivers, obstacles) (T3.2, T3.3, T3.5, T3.6).
The input from WP4 to WP5
a) ensure an adequate activation of policymakers (T4.1, T4.2);
b) build capacity in consortium partners, alliances partners and food system should facilitate an efficient
co-creation process (T4.1);
c) assess, co-create, co-produce and pilot policy life cycle that may issue material for policy measures
enactments (T4.2);
d) generate an overarching development paradigm focused on re-framing policy areas within the
methodological framework of city resilience, uptaking from the MUFPP+
2
(T4.2);
e) support to deliver 4 CRFS policy briefs and the “Cities2030 CRFS Policies Blueprint”, a compendium of
policies provisions structured to enter laws’ enactment legislative processes (T4.3);
f) co-creation and implementation of a deployment action programme to reach 50+ cities/regions (T4.4).
The synergy of WP6 and WP5
a) WP6 explores and finds solutions on system modelling and data mining;
b) Activities under WP3, WP4 and WP5 assist to gather, design and develop the main components and
technological tools to generate a data-driven CRFS management platform (S2CP) for data collection,
analysis and representation in multiple interfaces.
1.3 WP5 ‘CRFS ANGELS’
According to the Grant Agreement, the objectives of WP5 “Innovation, synergies and investment action” are
as follows:
WP5 delivers a structured environment to unlock cities’ innovation potential, driven by a comprehensive
and diverse set of actors of the CRFS, to future-proof food systems according to 3 specific phases as
indicated below.
PREPARE: WP5 identifies, structures, and accelerates innovation processes incorporating the design,
pilot, validation, and deployment of cutting-edge food-related technology. WP5 explores challenges from
the real-life food value chain and builds capacities in all actors of the food system and ecosystem arena
to generate sustainable food supply chains and corresponding CRFS.
2
Milan Urban Food Policy Pact extension developed in Cities2030: https://www.milanurbanfoodpolicypact.org/

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 8
INNOVATE: WP5 implements minimum twelve (12) pilots on products, services, and mechanisms at
city/region level, and eventually generates sustainable business models.
SCALE OUT: Finally, WP5 puts effort into identifying and activating funding schemes to support the
structured and sustainable development of aforementioned innovation frameworks.
The work package tasks are accordingly divided into three main phases (figure 1, below) which include four
strongly interconnected technical Tasks. They complement each other and overlap on both timing and
content perspectives.
The main phases and related Tasks are as follows:
a) Prepare: Task 5.1 Capacity building programme to foster learning for transformation;
b) Innovate: Task 5.2 Develop 10 innovations by applying Innovation Pattern and Task 5.3 Evolve
Exploitation Plans and Business Plans;
c) Scale out: Task 5.4 “CRFS SeedInvest” investment action programme.
The framework of the deliverable D5.2 is rooted in the intermediate phase: “Innovate”, which in turn includes
two interlinked Tasks: Innovation Pattern (Task 5.2) and Business Modelling (Task 5.3). D5.2 outlines a
guidance that assists the CRFS-LL to walk through the Innovation Pattern (figure 2).
Each of the cities and regions developing a CRFS establishes a multi-actor CRFS-LL which is the main
instrument to run an Innovation Pattern (Figure 2). Each CRFS-LL experiment is anticipated to be different
from each other. The variations are interlinked to multiple elements related to food system components e.g.,
city/region environments, demography, land use, food industry, retailers network, etc. CRFS-LL human
resources vary, and they act differently in terms of actions, pace and timing, experiences and competencies.
The city/region's future vision and the noted gap between the current situation and future vision are diverse
among living labs.
Due to the variation in the working environment, ambition, premises and resources etc., the guidance
outlines a generic Innovation Pattern for the CRFS Living Lab. CRFS-LL applies the guidance as it is appropriate
to meet their needs, requirements, and unique challenges. However, certain documentation requirements
are set to address the needs for the progress documentation and monitoring to serve also the need of WP1,
WP2, WP8 and WP9, as well as for enhancing and enriching internal and external communication,
dissemination, and exploitation at WP7.
Figure 1: The three main phases of the work package 5
Each of the CRFS experiment executes the following steps of the Innovation Pattern (figure 2, below):

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 9
a) identify the challenge to provide the direction for the innovation activities;
b) gather and examine data and knowledge from the challenge and related real-life processes to form a
true image of the process, variables, factors, effects, and impacts as it is now;
c) pick up the next SMART Goals which reflect and respond to both the current state and the challenge,
to identify and close the gap between current state and goal;
d) execute rapid, real-life, and small-scale experiments (1-6 months) to reach out to the SMART Goals;
apply Ideate-Build-Monitor-Learn cycle in a participatory manner; integrate Business Modelling into
the experimentation cycles (Task 5.3), repeat steps 3 and 4 several times to carry out a sequential
series of experiments that are to advance progress towards solving the challenge.
Figure 2: Innovation Pattern and Business Modelling
In order to maximize the exploitation of the project’s results and tasks generated by the activities run in work
packages, it is pertinent to extend the scope of the Innovation Pattern for including the actions in WP3,
WP4, and WP6 (see chapter 1.2). WP3 and WP4 build competencies and knowledge to understand the
city/region's food systems. These two WPs generate data-driven scrutinized and substantiated inputs to the
WP5. WP6's provision is e.g. a S2CP-platform for data gathering, data analytics, and system mapping and
modelling.
1.4 The Extended Innovation Pattern (EIP) merges WP3, WP4, WP5, and WP6
The Extended Innovation Pattern (EIP), which merges WP3, WP4, WP5 and WP6, is presented in this chapter.
Accurately defined, the Extended Innovation Pattern (EIP) assists in forming a clear pathway for the CRFS-LL
exploration and experiments for the project time span. To enhance the planning of CRFS-LL activities, the
engaged actors must have a vision of the forthcoming requirements and know the needs from the WP’s
management side. In addition, it is vital to coordinate and synchronize tasks and results in all related WPs
(WP3 to WP6), and accordingly generate the maximum benefits for the project’s partners and engaged
actors, and thus, support their common activities to achieve the project objectives and KPIs.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 10
The figure 3 (below) describes the EIP. These three key elements are 3 sequential diamonds, 3 intermediate
and final results, and 3 data boxes.
Figure 3: The Extended Innovation Pattern
Three (3) sequential diamonds - the triple-diamond - is a tailored version of the double-diamond which is a
well-known model in the Design Thinking
3
process. Each of the three diamonds addresses a specific scope
and generates distinct results (Figure 4).
The first diamond - Understanding CRFS focuses on understanding the city/region food system at the
systemic level. It explores external and internal factors and phenomena to form a picture of the current and
future state of CRFS. The first diamond scope is the broadest of the three. It represents policy-decision and
strategic management level. The time span of the first diamond is the first year in the CITIES2030 project.
The second diamond - Analyse the challenge addresses modelling the field of the specific challenge identified
by the multi-actor CRFS-LL while they explore CRFS (ref. first diamond). This challenge provides a frame for
the CRFS-LL actions e.g., map processes and functions, recognise variables, gather, categorise and examine
data. The outputs of the second diamond are as follows: a data-based system model, an improved and shared
understanding of the challenge's field, and a plan for the CRFS transformation including SMART Goals.
The third diamond - Experimenting new solutions is dedicated to the rapid, sequential and designed
experimentations which aim at finding solutions to the challenge. Each experimentation is planned, built,
3
Design Thinking Academy https://www.designthinkersacademy.com/why-design-thinking/

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 11
monitored, and analysed by the multi-actor engaged in the activities in a participatory manner. The result of
the third diamond is called Best Challenge Answer.
The actors implementing the CRFS-LL may notice that after carrying the experiments they recognize a need
for collecting additional data and executing complementary studies. It forces the actors to return to the
second diamond to complement the acquisition of information. Thus, the second and third diamond is a pair
feeding each other, and they are frequently repeated.
Figure 4: The three scopes of the EIP
Three (3) intermediate and closing results
The first intermediate result is the statement which identifies, describes, and documents the challenge. The
'1. Challenge Statement' sets out the issue or challenge which needs to be addressed. It gives the direction
and frame for the innovation and development actions for the project time span, and beyond. The challenge
is a brief statement which does not anticipate how the challenge will be solved. The term 'challenge' has
been specifically used to avoid the tendency of simply focusing on a ‘problem' only. Here, a ‘problem’ refers
to an existing process requiring improvement, whereas a ‘challenge’ refers to a future vision that is
achievable by a specific transformation process supported by reengineered solutions.
The second intermediate result is defined as ‘3. SMART Goals’. The acronym SMART comes from the
association of the words “Specific”, “Measurable”, “Actionable”, “Realistic” and “Timed” (figure 5, below).
These words define the requirements that are addressed to a well-defined goal rationale. All CRFS-LL
comprehensively explore challenges generated by identified real-scale and real-life needs, to allow a fine-
grain definition of the baseline and SMART Goals for the next experiment. The well-defined goals support
the planning, management, and assessment of the experiments.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 12
Figure 5: SMART Goals
The concluding result is the optimal answer, which is tested and validated by a multi-actor approach. The
nature of the solutions varies. It may tackle products or processes. It may be a new service, new business
model or pioneering solution which updates and upgrades companies. Furthermore, it can be the result of
incremental developments or a breakthrough solution. The figure 6 (below) is an illustration of ‘9 Types of
Innovation’ by leanventures.se. It outlines the diversity of the innovation world.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 13
Figure 6: 9 Types of Innovation (source: www.leanventures.se)
Three (3) data boxes, as shown in figure 3, demonstrate and provide detailed examples on the nature of
data, evidence, analysis, and tasks covered by each diamond.
The first data box delineates the examination of the city/region food system comprising external and internal
trends, drivers, obstacles and also measures for mitigation that have an impact on the food system
performance and innovation pathways. During the first diamond stage (year 1), WP3 carries out dialogues
with all engaged actors to identify both root-level and governance level needs, requirements, and
aspirations. The examination of current strengths and weaknesses, and consequently the identification of
future opportunities and threats, are part of the systemic level scrutiny. The conclusions of the examination
process strive to portray both the future vision of the city/region food system and a data-driven and data-
bolstered framework of the current state. The gap examination concludes the exploration: What must
evolve?
The second data box dives deep into the field of the challenge with a focus on scrutinising the current status
by mapping processes, examining root-causes, and recognising critical factors with reliable data. The data is
used to generate a model of the system by visualising trends, correlations, clusters, variations, performances,
etc. Summarizing the data examination and the knowledge acquired by the actors of CRFS-LL experiments
fosters the development of reliable and accurate scenarios for experimental design purposes.
The third data box lists the phases of the experimenting cycle: ‘Ideate-Build-Monitor-Learnings’. The cycle is
rooted in the Lean Startup
4
methodology, which is originally built upon Lean thinking. Lean Startup is chosen
because the aim is to build novel, innovative, and also tangible solutions, and involve actors of CRFS-LL into
the process. The integration of Lean Startup and business modelling tools as Strategy Sketch, Business Model
Canvas and Lean Canvas
5
is direct and fluent
6
. Task 5.2 and Task 5.3 implement a knotted co-operation
process in the experimentation phase to ensure synchronized and fluent processes from a CRFS-LL
perspective.
1.5 The Key Performance Indicators (KPI)
According to the GA, the WP5 advances the achievement of the project's KPIs presented in Table 2 (below).
The fifth chapter of the Handbook looks into the CRFS-LL experiments’ achievements and results and also
compares them to the identified KPI.
Table 2: KPIs relevant for WP5 (Y = year)
KPI
Operation, objective and related WP
Periodicity
Format
50
Number of challenges
Y2-Y4
Task 5.2
50*3
Number of SMART Goals
Y2-Y4
Task 5.2
50*2
Number of experiments
Y2-Y4
Task 5.2
100+
Number of documented improvements
Y2-Y4
Task 5.2
50+
Number of good practices (generated)
Y2-Y4
Task 5.2
4
Lean Startup model: http://theleanstartup.com/principles
5
A comparison of the Business Model Canvas, the Lean Canvas and the Strategy Sketch,
https://www.pimcy.nl/en/business-model-canvas-lean-canvas-and-strategy-sketch-compared/
6
HBR https://hbr.org/2013/05/why-the-lean-start-up-changes-everything

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 14
10+
Number of innovations
Y2-Y4
Task 5.2
10*2
Number of Innovation Pattern sessions
Y2-Y4
Task 5.2
50*3
Number of exploitation workshops
Y2-Y4
Task 5.3
5+
Exploitation plans
Y2-Y4
Task 5.3
10+
Business plans
Y2-Y4
Task 5.3
500
Number of engaged stakeholders
Y1-Y4
WP3, WP4, WP5
50%
Number of women
Y1-Y4
WP3, WP4, WP5
50%
Number of men
Y1-Y4
WP3, WP4, WP5
20%
Number of youngsters
Y1-Y4
WP3, WP4, WP5
10%
Number of policy-makers
Y1-Y4
WP3, WP4, WP5
20%
Number of governance representatives
Y1-Y4
WP3, WP4, WP5
40%
Number of food system experts
Y1-Y4
WP3, WP4, WP5
10%
Number of other community members
Y1-Y4
WP3, WP4, WP5
100 participants M12
500 participants M48
Networking (WP2, 3, 4, 5, 6, 7)
Continuous
Blended onsite,
Online (B2O)
8
Miscellaneous events (WP2 to 7)
2/year
B2O
8
Workshops (WP2 to 6)
2/year
B2O
5.000
Website’s single viewers (WP2 to 7)
Continuous
Online
5.000
Social media pages followers (WP2 to 7)
Continuous
Online
10.000
Media printed material (WP2 to 7)
Continuous
Onsite
8
Press releases (WP2 to 7)
Continuous
B2O
4
High-impact publications (WP2 to 7)
1/year
B2O
4
Open access scientific articles (WP2 to 7)
1/year
B2O
4
White papers (WP2 to 7)
Continuous
B2O
10
Videos on cities’ CRFS (WP2 to 7)
Continuous
B2O
10
Videos on CRFS innovation (WP2 to 7)
Continuous
B2O
3
Video on ethics, gender and RRI under CRFS plans
(WP2 to 7)
Continuous
B2O
4
Newsletters (WP2 to 7)
1/year
B2O

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 15
2. Framework of Living Lab Development and Innovation
The framework of Living Lab Development and Innovation is structured in the form of a pragmatic Handbook.
The purpose of the Handbook is to give guidance to CRFS-LLs on how to initiate and proceed along with the
EIP (figure 3). The Handbook aims to provide CRFS-LL a view of what kind of tasks and measures are to be
recommended and, accordingly, carried out. The Handbook includes tutorial material in the form of a curated
reference list.
The Handbook is based on the objectives and features listed below:
a) it outlines the EIP to take into account WP3, WP4, and WP6;
b) it delivers information on how the main tasks are linked to the other project work packages;
c) it encourages actors to document progress, to keep diaries, and create content e.g. in the form of
notes, responses, analyses, visualisations, results, feedback;
d) it provides a basis and data to monitor CRFS-LL plans, events, and results in respect of time, quality,
efforts in persons-months, risks, and KPI;
e) it builds a pathway to the Task 5.3 which implements the exploitation and business plan;
f) it brings an input to the deliverable D5.4 which is an action plan for an additional funding scheme.
The template of the CRFS-LL Development and Innovation Handbook is a “living” document that is to be
developed iteratively till the end of the project.
The next chapters give an overview of the Handbook, whose structure is stated in Table 3:
Table 3: The structure of the Handbook
Development and Innovation Handbook for CRFS Living Lab
Part
The purpose of the part
Chapter no.
Chapter name
A
Describes CRFS-LL and
delineates the role of the IF
(ref. 2.1)
#0
CRFS Living Lab for
Developments and Innovations
B
Outlines the
Extended Innovation Pattern
(ref. 2.2)
#1
Understand CRFS
#2
Analyse the Challenge
#3
Experimenting
C
Prints out the
progress monitoring actions
(ref. 3.2)
#4
CRFS-LL Dashboard
2.1 CRFS-Living Lab - Part A of the Handbook
The part A of the Handbook explains the profile, management, and resources of the CRFS-LL and also
delineates the role and responsibilities of the IF (10+ pcs).
Part A urges the participants to familiarize themselves with the work and results of the WP3/Task 3.6: to
examine the food system arena, map the innovation landscape and generate Cities2030 CRFS-LL prototype,

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 16
and test it as well. The tested prototype offers room for enhancements and pioneering solutions, and
constitute a reference for existing and forthcoming CRFS-LLs. Task 5.2 examines and exploits the results of
Task 3.6 while developing CRFS-LL.
The preliminary index of the Handbook’s chapter #0 CRFS Living Lab for Developments and Innovations is
as follows:
1. CRFS-LL prototype
2. City and Region Food System Living Lab
2.1 CRFS-LL general introduction
2.2 CRFS-LL core team, contact information, and roles
2.3 Partners person-months and efforts for the CRFS-LL
3. Food system arena agents and stakeholders
4. Working groups
5. Lab’s communication & dissemination plan
CRFS-LL Innovation Facilitator
The Innovation Facilitator's (IF) role is to advance the participatory multi-actor approach and learning at EIP
execution to achieve best practices, developments, and innovations.
Each CRFS-LL that executes EIP nominates an IF, namely a local person who knows the conditions. The IF’s
role is adjusted based on the person's experiences, competences, and other available resources. Each IF
develops a unique role that is tailored to his/her competences and CRFS-LL's plans. For that reason, the below
list of the IF’s role is not comprehensive, it is more like a suggestion to consider.
● Facilitate the “own” living CRFS Living Lab to achieve best practices, development and innovations
● Connect with other IFs to build a network and capacity
● Understand the purpose and vision of the CRFS-LL
● Understand different participant groups’ motivations and drivers to join in CRFS-LL
● Engage and equip multi-actors stakeholders in the CRFS-LL by defining the purpose of the action
● Plan and carry out workshops for co-design, peer- and group learning
● Facilitate co-creation and innovativeness: define the process of workshop, integrate people into
process, define the tools and methods used at the process
● Understand, summarize, and communicate the outcome of the process; tangible results, wider
outcomes, and long-term impacts
● Document the plans and conducted activities in the CRFS-LL’s own Handbook
● Build synergies with other work packages, tasks, and CRFS-LLs
● Build continuity; emphasize the vision, identify opportunities for sustainable CRFS-LL.
The capacity building of the IF group takes place in a form of peer- and group learning, preferably together
with other IFs (e.g. policy lab) of the consortium. The leader of Task 5.2 invites IFs to the first IF's Cafe by the
project month 15 to plan the capacity building activities and other common activities.
2.2 Extended Innovation Pattern for the CRFS-LL - Part B of the Handbook
Handbook’s part B is aligned with the EIP for the project time span (figure 3). Part B consists of three chapters:
Understand CRFS, Analyse the Challenge, and Experimenting new solutions.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 17
2.2.1 Understand CRFS - the first diamond
The results of the first diamond are due to the efforts made in work packages 3 and 4. WP6's role is to give
IT support. WP5 and Task 5.2 extract the results of WP3 and WP4 for the benefit of the development and
innovation journey of the CRFS-LL that carries out an experiment.
The purpose of the first diamond is to help CRFS-LL actors (i.e. project partners and stakeholders) to form a
common and evidence-based big picture of the CRFS: current state and future vision, and to identify the
inspiring challenge for the CRFS-LL that will carry out experiments.
The results of the first diamond are expected to be: a shared understanding of the CRFS, participants'
improved knowledge of the food systems at a systemic level, and a written challenge statement for the CRFS-
LL. The challenge statement is a starting point to the development and innovation journey.
The preliminary index of the #1 - Understand CRFS is given below:
1. General introduction of the city/region
2. Cities and regions food systems and systems thinking - T3.4
3. External drivers and trends of change that may impact the future CRFS
4. City/region innovation landscape - T3.6
5. Developing CRFS indicators - T3.5 and T3.7
6. Obstacles and vulnerabilities - T3.2 and T3.3
7. CRFS 8-box SWOT analysis/TOWS matrix
8. Needs and requirements analysis
9. Engage the game changers in the transformation
10. Go and See - Site visit reports
11. Pull, push, and activate the 10 focus groups
12. Conclusion of the CRFS future vision and current state
13. CRFS challenge statement
2.2.2 Analyse the Challenge - the second diamond
The purpose of the second diamond is to analyse the scope and field of the set challenge. The current state
analysis is conducted on the addressed value chain/process by collecting quantitative and qualitative data
and by analysing the data as well. The analysis results are shared and communicated in a multi-actor
environment.
The outcome of the second diamond is a shared and improved understanding of the challenge field. The
result is a data-driven and visual tentative system model which is fitted to the challenge frame. The tentative
system model gives a base and tools to communicate, ideate, and analyse the challenge. It assists in drawing
scenarios, setting the SMART Goals, and initiating plans for the following experiments.
The preliminary index of the #2- Analyse the Challenge is detailed below:
1. Visualise the challenge by using e.g. value chain and process mapping
2. Identify potential change factors
3. Data collection and data analysis
4. Identify the evidence-based change factors
5. Explore scenarios
6. Go and See - Site visits reports

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 18
7. Define the SMART Goals
2.2.3 Experimenting with new solutions - the last diamond
The main purpose of the last diamond phase is that CRFS-LL carries out experiments (1-3 pcs) with new ideas
and solutions to tackle the set challenge. The final result of the last diamond is called Best Challenge Answer.
The preliminary index of the #3- Experimenting is given below:
1. Ideate
2. Build
3. Monitor
4. Learn
5. Exploitation of the results & business modelling (ref. T5.3)
6. Strategizing and venturing

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 19
3. Management procedures at Task 5.2
3.1 Support, advisory, and capacity building for CRFS-LL
CRFS-LL partners, who execute EIP and carry out experiments, get support and advisory on a regular basis at
bilateral sessions which are organized by the leader of Task 5.2. Partners may request additional support
when facing a certain need. Therefore, partners’ own activity is the driving force.
Task 5.1 organizes training sessions for consortium participants and stakeholders. Knowledge transfer,
crossing different CRFS-LL, is recommended and supported.
3.2 Monitoring CRFS-LL progress - Part C of the Handbook
Task 5.2 leader organizes regular basis reflection/planning sessions with the CRFS-LL partners that execute
EIP. The purpose of the sessions is to review and document the following issues:
● overall progress
● human resources (i.e. person-months)
● time management vs. progress
● results
● alignment
● risks
● opportunities
● KPI monitoring
The monitoring sessions deploy the part C of the Handbook which is called the #4 - CRFS-LL Dashboard.
The reflection/planning session assists in a) foreseeing problems and deviations, b) supporting partners to
fulfill their tasks towards EC and consortium.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 20
4. Conclusion & next steps
4.1 The structure, deployment, and use of the Handbook
Deliverable D5.2 structures the Handbook according to the below table.
Development and Innovation Handbook for CRFS Living Lab
Part
The purpose of the part
Chapter no.
Chapter name
A
Describes CRFS-LL and
delineates the role of the IFs
(ref. 2.1)
#0
CRFS Living Lab for
Developments and
Innovations
B
Outlines the
Extended Innovation Pattern
(ref. 2.2)
#1
Understand CRFS
#2
Analyse the Challenge
#3
Experimenting
C
Prints out the
progress monitoring actions
(ref. 3.2)
#4
CRFS-LL Dashboard
The following principles are applied when CRFS-LL deploys and uses the Handbook:
Principle 1 - Open access and innovation to promote knowledge transfer: the consortium partners can
read all CRFS-LLs’ Handbooks.
Principle 2 - Build upon evidence-base good practices and prior knowledge.
Principle 3 - The populated Handbook demonstrates CRFS-LL progress, intermediate and final results. It
justifies the working hours that partners report to Task 5.2.
Principle 4 - Handbook can become better: provide feedback, bring improvements, give better
references, etc.
The first draft version of the Handbook chapters #0 - #4 is shared via CORRELATE - platform in project month
8. The partners’ improvements, comments, and questions on the Handbook are gathered and considered till
project month 12. The CRFS-LL deploys the Handbook starting with M12. The deployment of Handbook is
supported by the leader of Task 5.2 in regular bilateral meetings.
Task 5.2 leader will arrange the first Café for Innovation Facilitators by the project month 15 and initiate the
debate of their learning needs.
It’s foreseen that the implementation of the Handbook includes risk and challenges. They are presented in
Table 4 below.

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 21
Table 4: Foreseen risks and a plan to mitigate the effect
Description of risk
Severity
1,3,9
Probabil
ity
1,3,9
Proposed risk-mitigation measures
Who
CRF-LL does not apply open
innovation, multi-actor approach,
and co-creation practices in the
local environment.
9
3
CRFS-LL coordinator and IF have a major
role and their motivation and capacity
building is a priority task.
Knowledge transfer mechanisms amongs
CRFS-LLs are to be developed by
partners’ own activity.
T5.1 and
T5.2
leaders
partners
of LL
Task 5.2 and CRFS-LL do not seek
synergies with other work
packages and groups e.g. policy
lab.
9
1
The Handbook includes tasks that guide
CRFS-LL to exploit other WPs' and
groups' results, and to contribute to
others as well.
partners
of LL
The tasks suggested in Handbook
are not understandable and
CRFS-LL process stagnates.
9
3
The regular basis bilateral meetings.
Advisory sessions by CRFS-LL's request.
Q&A.
Task 5.2
leader
The tasks in the Handbook are
not meaningful or useful for the
CRFS-LL, and that is why they fail
to implement them.
1
3
CRFS-LL can adjust the Handbook so that
it fits better to the need, but certain
requirements are to be met e.g.
provision to WP1, WP7, and progress
monitoring.
Task 5.2
leader
CRFS-LL does not deploy and
populate at all the Handbook in
GD.
9
3
The root cause is examined and the
solution, if any, is implemented.
Task 5.2
leader
CRFS-LL do not hare their
populated Handbook in GD to
other partner.
3
3
The root cause is examined and the
solution, if any, is implemented.
Task 5.2
leader
The populated Handbook does
not t provide adequate
information to PMO, ExeCom,
and other WP leaders.
9
3
PMO, ExeCom, and WP leaders’ feedback
is actively heard, reflected, and analysed
by the task leader to lead to
improvements.
Task 5.2
leader
The populated Handbook does
not provide adequate
information on the official
progress/finance reporting in
months M18, M36, and M48.
9
3
M18 is a test. Handbook is updated to
serve better the needs of official
reporting by M36 and M48 for EC.
Task 5.2
leader
PMO
The Handbook guidance and EIP
implementation does not lead to
best practices, developments or
innovations for sustainable CRFS.
9
1
The performance and achievements of
CRFS-LL are monitored on a regular basis
by CRFS-LL themselves, Task 5.2 leader,
PMO, and ExeCom. CRFS-LL feedback is
actively heard, reflected, and analysed by
the task leader to lead to improvements.
Task 5.2
leder,
PMO,
ExeCom

Project ‘cities2030’ | H2020 ID | 101000640 | ‘Co-creating resilient and sustainable food systems towards FOOD2030’ | www.cities2030.eu
Deliverable D5.2
Prepared by P14 | Checked and reviewed by P05 | Approved by PMO
Version 1.0 - June 2021an_WP7-VIS_IAAD_CIT_Rev-1-0.docx Page | 22
4.2 Synergies with other work packages and tasks
The Deliverable 5.2 has been prepared by consulting with the partners of the consortium to seek common
interfaces and synergies with other work packages and tasks, and to avoid overlapping. However, the
implementation of Task 5.2 is planned in such a manner that the Grant Agreement is fully respected. GA is
the first priority and it gives the frame, goal, content, and measures to the Task 5.2. The second priority is to
avoid causing harm to other work packages' implementation. The third priority and aim is that CRFS-LL can
arrange their work as they see best e.g. by merging activities, although GA and task level guidance separates
them into different work packages or tasks.
Although the preliminary ideas of the synergies with different work packages are structured into the
Handbook, the implementation will require efforts e.g. documenting, planning, testing, correcting. The below
list outlines the current status or development needs of implementing synergies:
● WP1 benefits T5.2 inputs that are defined in the Handbook, but it needs testing and coordination.
● The exploitation of the results of WP3 are taken into account in Handbook: #1 - Understand CRFS.
● The exploitation of the results of WP4 at Task 5.2 needs exploration and planning.
● A possible common training for facilitators (Task 4.2 and Task 5.2) needs to be planned.
● The synchronization with Task 5.2 and Task 5.3 is covered in Handbook: #3 - Experimenting.
● WP6’s ICT platform provision is an integral part of EIP execution. It is covered in Handbook: #2 -
Analyse the Challenge.
● WP7 benefits Task 5.2 inputs that are defined in the Handbook, but it needs testing and coordination.
● WP8 needs are covered by CRFS-LL progress monitoring and data collection for official periodical
reporting for the EC.
ANNEX
The Handbook template that encompasses 5 chapters is the annex of Deliverable D5.2. The Handbook
template is a living document available via links of Correlate and Google Drive given in the below table.
Platform
Link to the Handbook template
CORRELATE
https://app.correlate.com/dashboard/team/42781161-dba5-463d-b48e-
88b038830846/board/37bf3120-0fd6-42dc-a226-c2e36e381cf1
Google Drive
https://drive.google.com/drive/folders/1V_uR-4lOjQRCC07oRfpOr-
IoBao6lle_?usp=sharing
CRFS-Living Labs will take the first version of the Handbook into production use at M12. Task 5.2 leader
updates the template periodically every 6 months starting from M12 according to feedback and observations
of the CRFS-Living Labs.