TEAM MANAGEMENT: EFFECTIVE TOOL

Abstract

Team Management plays a crucial role in the overall growth of any organization. It works as a foundation for making successful organizations. It aims to bring out the best in team members to ensure self-development, positive communication, leadership skills, and the ability to work with maximum productivity. This article describes the importance of team management and the techniques and tools to implement it. There are also some elements of Effective Team Management which helps in good Teambuilding. The articles also outline the stages of team development. This will helps to know you how any team is effectively managed and what is the Challenges in the team building. Most organizations use team management techniques for quick completion of their projects with maximum efficiency.

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TEAM MANAGEMENT: EFFECTIVE TOOL
Afreen Mehek*1
*1Universiti Sains, Malaysia, Penang, Malaysia.
ABSTRACT
Team Management plays a crucial role in the overall growth of any organization. It works as a foundation for
making successful organizations. It aims to bring out the best in team members to ensure self-development,
positive communication, leadership skills, and the ability to work with maximum productivity. This article
describes the importance of team management and the techniques and tools to implement it. There are also some
elements of Effective Team Management which helps in good Teambuilding. The articles also outline the stages
of team development. This will helps to know you how any team is effectively managed and what is the
Challenges in the team building. Most organizations use team management techniques for quick completion of
their projects with maximum efficiency.
KEYWORDS: Team Management, Organization, Effective Management, Techniques.
I. INTRODUCTION
Team management is the key function of any organization. Team Management plays a vital role in the
improvement of productivity, profitability, and service quality of any organization [1,2]. There are some
complex tasks which cannot be done alone. For example, try to write something on a paper by using only one
finger of the hand. Is it possible? not, because it requires coordination of your all fingers, like that for running a
successful business or a company there should be proper coordination between each other. Nowadays many
organizations are focusing on strengthening and improving their team Management. A team is a group of people
and the word management is derived from the Latin word 'manus'. Manus means a driver who will direct and
control a team of horses pulling a cart [2]. Teamwork involves forming a work culture where people working in
the organization understand and believe that planning, thinking, actions, and decisions are better when done
cooperatively.
II. THE NEED FOR TEAM MANAGEMENT
Team management is the ability of an individual or an organization to administer and coordinate a group of
individuals to perform a particular task. some tasks cannot be done alone it required a collaborative approach.
In the workplace the nature of the work depends on each other and which is linked in a chain pattern. If the
chain of that work breaks then the work will not be completed within time and as per required efficiency. Team
management is a description of the new relationships between team members. Team management is the vehicle
for every employee to become a professional business manager with his or her personal goals connected with
the business goals of the organization. By effective team management, people will unlock their inner potential
and reinforce their expertise [3]. The team management works well in order to overcome the risk associated
with the organization. The risk management forms one of the pillars of management protocol [4]. The team
working on risk management and disaster recovering planning protocols becomes the asset which influences the
organization [5, 6].
III. BENEFITS OF TEAM MANAGEMENT
 It helps to increase productivity and creativity among people and give better outcomes.
 When team members work collectively, this will increase work efficiency.
 Effective team management helps to achieve common goals.
 It allows every team member to learn and explore new perspectives.
 When everyone works together it will increase the satisfaction of the employee.
 Build a kind of trust between the team members.
 It helps to resolve the differences and conflicts among the team members.

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IV. STAGES OF TEAM DEVELOPMENT
Stage1: Forming
Forming is a preliminary stage in the process of team development. In this stage, the people come together and
know each other, share there experiences and backgrounds. In this, some team members are excited about
working and some are a little bit nervous because of this new work environment and colleagues. At this stage, a
leader plays an important role to keep a eye on the team members and different activities going on in your team.
It is the responsibility of the team leader to motivate the team members and direct them during work [7-9].
Stage2: Storming
This is the second and also one of the most important stages in the team development process. As its name
suggests, it is one of the most dangerous stages for the organization. In this, there is a disagreement between
team members about the goals, vision, and approaches of team members. It is caused due to some personal or
intellectual differences between the team members which leads to the conflicts among them. Such a situation is
not good for any team. This will affect the productivity of the team. This disagreement and conflicts must be
resolved by the team leader or manager before they moving towards the next stage. It should be resolved
positively with an impartial approach to each team members.
Stage3: Norming
This is the next stage after storming. In this team consciously or unconsciously formed a relationship in the team
to achieve common goals. Team members start to trust and respect each other and the team will gradually go
towards the Norming stage. They resolved the conflicts and differences and appreciate the skills and knowledge
of other team members. If anyone gets stuck at any problem they will tend to ask help and guidance. There is the
responsibility of team leaders to direct team members to focus on the positive side of team members and should
forget the differences between each other.
Stage4: Performing
It is a stage where all the team members are stable and everyone in the teamwork for a common goal of the
organization. The team may be self-directed with the team leader assisting and guiding the team. When the team
reaches to the performing stage, when hard work leads, without friction, to the achievement of the team's goal.
The structures and processes that you have set up for the team supporting the growth of an organization.
Stage5: Adjourning
This is the final stage of team development. In this stage, the major goals of the organization are accomplished.
The team may be disbanded or continued according to the requirements of the organization. In this stage, the
final process and documentation work are done. But some team members found this stage difficult because of a
strong bond or about the uncertainty of the future. These stages are a part of the spectrum and the team will
swap between stages overtime. The team leader or manager should identify on which stage the team is, and use
specific tools and techniques to maximize the efficiency of the team.
V. REWARD SYSTEM FOR EFFECTIVE TEAMWORK
Much Corporate uses this formula of reward system to maximize the productivity of individual members. It
increases the job efforts and performance of each team member. A Reward system serves as a motivational
function to the team members. several kinds of research that prove that using a reward system strategy helps to
improve the performance and efficiency of the team and leads to organizational growth. Rewarding employees
will create a greater sense of ownership [7-9].
VI. ELEMENTS OF EFFECTIVE TEAM MANAGEMENT
a. Communication
Team communication is considered as a foundation of team Growth. Effective communication in a team plays a
very important role in the growth of the organization. It includes the clarity about the priorities of each team
member. The Feedback mechanism should be applied in a group that helps in one to one communication with

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team members and helps to resolve the issues. The conflicts and differences can be easily resolved by proper
communication. Team members get strengthen when individuals feel empowered to express ideas in a respectful
and accepting environment.
b. Authority
For an effective team, management requires Authority which can take bold decisions for the organization.
Authority means the right to command. Authority is reflected as a power in managing the work. If authority is
used in a good sense and a positive manner, the whole team works smoothly with maximum productivity.
Authority helps the team leader or manager to get work done from the team members with maximum efficiency.
There should be no confusion about authority. It should be known to everybody who is authorized for what.
Authority gives direction to the team members to work.
c. Unity of Direction
In giving direction to the subordinates, there must be a uniqueness of direction. If directions of work are fixed,
then efforts can be taken effectively which will give desired results. the Unity of direction is very important in
Effective team management. It will save time and help to get good results. Experience always leads to unity of
direction. Everybody is crystal clear about their goals in the team. Deviation from the defined path is prevented
due to the unity of direction in the team.
d. Division of work
It is also called as a delegation of work. when work is complicated, huge, and difficult it must be divided among
the team members. Due to the division of work team members get less variation in work. Due to which skilled
people make effective concentration on their work. The work gets completed in time with better quality. So for
effective team management division of work is a very essential principle. This will make the ultimate utilization
of human resources.
e. Unity of command
It is popularly known as one boss' principle. When the Higher authorities are more than one, then there is a
possibility of different guidelines to the team members. This may create misunderstanding and confusion among
the team members. So there should be only one team leader who will properly command the team. It avoids
unnecessary discussions and brainstorming. It leads to a fixed way of working.
f. Initiative
Initiative means to start any work with enthusiasm. Every team member takes the initiative to accomplish the
goals and vision of the organization. Difficult things are not possible if there is no initiative among the team
members. Initiative leads to new horizons of work. a Good initiative is always followed by support and
teamwork by the others. a Good team is always enthusiastic to initiate things whenever there is a difficult
situation in front of the complicated problems and big tasks can be finished easily and in less time if there are
quick initiative and support to that initiative by others. Top-level initiative leads to the progress of the
Organization. Team members having good initiative need less motivating efforts from others.
g. Stability
There should be stability among the team members. Stability is mainly concerned with economic stability,
workload stability, work area stability, and team stability. This creates secure feelings among them which allows
them to work with more concentration. Stability helps in the uniform growth of the organization. There will be
less insecurity among the team members.
h. Equity
Equity is the most important and good characteristic feature of team Management. Team management should
not forget equity and humanity. It gives dignity to each team member. Equity does not mean equal wages but it
means no discrimination in the treatment to the individual. Due to equity employees feel like a family in the
organization.

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VII. CHALLENGES IN TEAM MANAGEMENT
Team Management is not an easy task. It requires leadership skills. The differences and conflicts in the team
members will be the biggest challenge in the organization and which is not good for the organization. It will
reduce the productivity and efficiency of the team members. Disengagement is one of the most common
problems faced by everyone at organizations. Teams tend to get disengaged when there is a lack of proper
direction or vision. Team members fail to understand their role in the bigger picture which leads to a lack of
motivation among the team members. Disengagement in teams is often a result of a lack of clarity on team goals
and how they contribute to the organization. These challenges can be resolved by proper communication
between team members, unity of direction, and initiative to work for the common goals and vision of the
organization
VIII. CONCLUSION
Good teamwork is always better than the best individual performance. Completion of the work in time with
quality with minimum wastages are the expectations of the team members. Because the single individual has
limitations on many fronts, but if many individuals with different skills come together, coordinate with each
other effectively then great achievements are possible through this teamwork. the Talent of each team member is
utilized in teamwork. A Big task is impossible without teamwork. A key to achieving success is to assemble
strong and stable team members in your team. It is very necessary that every organization has effective team
management for its overall growth and maximize its profitability. It will provide a competitive advantage in
increased employee satisfaction, productivity, and innovation. It is the responsibility of a team leader or
manager to understand the team stage and according to that use necessary techniques for building an effective
team by proper communication with group members, using feedback mechanisms. This will helps in forming a
Dream team where everyone is going to work for the common goals and vision of the organization. At the end
of the day, we can say" Team works makes the Dreamwork".
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