Fulfillment an E-Archiving System for MENA Countries

Abstract

Recently, the streaming of adopting the electronic copies of the conventional system has been increased. This is to increase the accuracy of dealing with the important data and information. In addition these systems can reduce the needs for human resources, human skills, costs and administration lifecycle time. In this paper, an E-Archive system based on web applications has been proposed to tackles the incoming and outgoing official books as well as tracking and transferring them to other divisions. The obtained results show the superior performance of the proposed system in terms of efficiency and accuracy for all divisions included. In addition, the security and authorization levels have been proved in the achieved results.

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International Journal of Scientific Research and Engineering Development-– Volume 2 Issue 6, Nov-Dec 2019
Available at www.ijsred.com
ISSN : 2581-7175 ©IJSRED: All Rights are Reserved Page 441
Fulfillment an E-Archiving System for MENA Countries
Wasnaa Kadhim Jawad , Israa Saad Mohammed
University of Information Technology and Communications
wsnaakash@yahoo.com
University of Information Technology and Communications
israa_saad1985@yahoo.com
Abstract
Recently, the streaming of adopting the electronic copies of the conventional system has been
increased. This is to increase the accuracy of dealing with the important data and information. In
addition these systems can reduce the needs for human resources, human skills, costs and
administration lifecycle time. In this paper, an E-Archive system based on web applications has been
proposed to tackles the incoming and outgoing official books as well as tracking and transferring
them to other divisions.
The obtained results show the superior performance of the proposed system in terms of efficiency
and accuracy for all divisions included. In addition, the security and authorization levels have been
proved in the achieved results.
Keywords: Conventional System, E-Archive system, Web Applications.
1. INTRODUCTION
Initially the administration systems
depended significantly on paper. Data were
usually kept on mainframe computers [1]. The
obtained report system was quite primitive
and there is a shortage in accuracy of
information besides a notable squandering in
time and papers to complete a specific
transaction [2].
In the next stage, there was a
transformation from paper-based systems to
Personal Computers (PCs). The subsequent
phase starts with the evolution of relational
database ways which means each part of data
can be kept not only in one file but more than
file [3]. The database produced more
complicated reports that merged various data.
For instance a report can be created from
various databases which contain age, name
and different information.
During this period, the use of Internet services
has increased dramatically, making managers
in all companies and institutions looking at
how to benefit from this service. At this point,
the administration systems transformed to
RESEARCH ARTICLE
OPEN
ACCESS

International Journal of Scientific Research and Engineering Development
ISSN : 2581-7175
electronic systems using the Internet and its
services [4].
The emergence of Web-
Based Technology
with database and administration systems has
been adopted. Many companies have started to
embrace of automation methodology in the
daily work to save more money and reducing
the waste. Web-Based Technolo
gy consists of
several elements such as web browser that
allows users to display web pages. With this
move toward electronic development,
administration systems become more robust
and efficient [5].
2.
Algorithm of
Archive System
The Archive system
consists of two
major processes as ind
icated in the Fig.
These processes are:

Sadr (Outgoing):This process is used
to add, update, delete and search for a
specific outgoing managerial book, for
instance the algorithm of adding new
managerial book as sho
wn in Fig.

Ward (Incoming): This process is used
to add, update, delete and search for a
specific incoming managerial book, for
instance the algorithm of updating
managerial boo
k information as shown
in Fig. 3.

There is also essential process depends
on
the incoming and outgoing books
which stored in Archive System called
International Journal of Scientific Research and Engineering Development
-–
Volume 2 Issue 6
Available at
©IJSRED: All Rights are Reserved
electronic systems using the Internet and its
Based Technology
with database and administration systems has
been adopted. Many companies have started to
embrace of automation methodology in the
daily work to save more money and reducing
gy consists of
several elements such as web browser that
allows users to display web pages. With this
move toward electronic development,
administration systems become more robust
Archive System
consists of two
icated in the Fig.
1.
Sadr (Outgoing):This process is used
to add, update, delete and search for a
specific outgoing managerial book, for
instance the algorithm of adding new
wn in Fig.
2.
Ward (Incoming): This process is used
to add, update, delete and search for a
specific incoming managerial book, for
instance the algorithm of updating
k information as shown
There is also essential process depends
the incoming and outgoing books
which stored in Archive System called
the books movement via which the
books are transferred to the manag
concerned as shown in Fig.
Fig. 1
Archive System
Fig. 2 Adding
new outgoing managerial book
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, Nov-Dec 2019
Available at
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Page 442
the books movement via which the
books are transferred to the manag
ers
concerned as shown in Fig.
4.
Archive System
new outgoing managerial book

International Journal of Scientific Research and Engineering Development
ISSN : 2581-7175
Fig. 3
Updating incoming managerial book information
International Journal of Scientific Research and Engineering Development
-–
Volume 2 Issue 6
Available at
©IJSRED: All Rights are Reserved
Updating incoming managerial book information
Fig. 4
Books Movement
3. RESULTS
The Archive system is tested by adding new
managerial book for each outgoing books. The
procedure of adding new book can be
summarized as:when the user clicks on
New Record
button as shown in Fig.
Adding a new record is performed by inserting
the requ
ired data as indicated in Fig.
the user clicks on
Save Data
information is stored in the database.
Fig. 5 Main
page of outgoing books
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, Nov-Dec 2019
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Page 443
Books Movement
The Archive system is tested by adding new
managerial book for each outgoing books. The
procedure of adding new book can be
summarized as:when the user clicks on
Add
button as shown in Fig.
5.
Adding a new record is performed by inserting
ired data as indicated in Fig.
6. When
Save Data
button these
information is stored in the database.
page of outgoing books

International Journal of Scientific Research and Engineering Development-– Volume 2 Issue 6, Nov-Dec 2019
Available at www.ijsred.com
ISSN : 2581-7175 ©IJSRED: All Rights are Reserved Page 444
Fig. 6 Adding new outgoing record page
Finally the Archive system is tested by
tackling the books movement process. The
procedure of books movement can be
summarized as follows: the user clicks on
Books Movement button, shown in Fig. 7.
Books movement procedure is began by
selecting the administrative book either from
incoming or outgoing custom list. Then the
information about required book is inserted.
Consequently, the user is sending the book to
concerned managers and then pressed Save
Data. Eventually change book status inside
database as shown in Fig. 8.
Fig. 7 Process of Books Movement
Fig. 8 Procedure of Books Movement
4. CONCLUSIONS
1. Electronic management depends on the
use of information and communication
technology to accomplish administrative
transactions electronically. This can lead
to reducing costs and speed of completion

International Journal of Scientific Research and Engineering Development-– Volume 2 Issue 6, Nov-Dec 2019
Available at www.ijsred.com
ISSN : 2581-7175 ©IJSRED: All Rights are Reserved Page 445
of transactions and simplify procedures
and access to accurate and correct
information and reduce the human effort
significantly.`
2. The employment of electronic
management in institutions and
companies can efficiently reduce the need
for human, technical, administrative, and
financial.
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[2] Maysoun Al-Zoubi, " The level of
application of electronic administration in the
public schools of the Directorate of Education
in Irbid from the point of view of school
principals", AlManara, Vol. 21, Issue. 2, 2015.
[3] Elvis C. Foster and Shripad V. Godbole,
"Database Systems A Pragmatic Approach",
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[4]Marc Rochkind, "Expert PHP and MySQL",
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[5] Wasnaa Kadhim Jawad ,"Design and
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