Evaluate the Implementation of Occupational Health and Safety (OHS) Management System Performance Measurement at PT. XYZ Medan to minimize Extreme Risks

Abstract

OHS is an activities to ensure and protect the safety and health of the workforce through prevention of occupational injuries and occupational diseases. One way of prevention of work accident is through to implement OHS System. The OHS process should begin with a good planning process to ensure that its implementation complies with the desired policies and objectives. PT. XYZ Medan has implemented OHS System which is regulated in the procedures and manuals of the company’s management system. The purpose of this study was to assess and evaluate the Occupational Safety and Health Management System and also to evaluate Hazard Identification in the company. This research uses checklist method of all assessment criteria of OHS management system based on Indonesian Government Regulation, and for application of OHS in company use qualitative data through spreading of quisioner to managers, supervisors and workers. Based on the result of observation, it is found that the implementation of OHS in the company is not fully complied with the Indonesian Government Regulation. There are still 24 unfulfilled criteria that is concerning policy, plan of OHS, document control, product control, work security, hazard inspection, material management, skills and abilities. This study resulted in the acquisition of the results of analysis in the achievement level of OHS is 92.2% and has been included in the satisfactory category so worthy to be certified and ranked the golden flag. And analysis of the implementation and implementation of OHS to the established principles has been above 50% and can be interpreted that OHS is considered important to be applied in the company.

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IOP Conference Series: Materials Science and Engineering
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Evaluate the Implementation of Occupational Health and Safety (OHS)
Management System Performance Measurement at PT. XYZ Medan to
minimize Extreme Risks
To cite this article: Yuana Delvika and Kamil Mustafa 2019 IOP Conf. Ser.: Mater. Sci. Eng. 505 012028
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1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
1
Evaluate the Implementation of Occupational Health and Safety (OHS)
Management System Performance Measurement at PT. XYZ Medan to
minimize Extreme Risks
Yuana Delvika, Kamil Mustafa Industrial Engineering Department, Faculty of Engineering,
Universitas Medan Area, Indonesia
email : yuana_delvika@yahoo.com
Abstract
OHS is an activities to ensure and protect the safety and health of the workforce through prevention of
occupational injuries and occupational diseases. One way of prevention of work accident is through to
implement OHS System. The OHS process should begin with a good planning process to ensure that its
implementation complies with the desired policies and objectives. PT. XYZ Medan has implemented OHS
System which is regulated in the procedures and manuals of the company's management system. The
purpose of this study was to assess and evaluate the Occupational Safety and Health Management System
and also to evaluate Hazard Identification in the company. This research uses checklist method of all
assessment criteria of OHS management system based on Indonesian Government Regulation, and for
application of OHS in company use qualitative data through spreading of quisioner to managers,
supervisors and workers. Based on the result of observation, it is found that the implementation of OHS in
the company is not fully complied with the Indonesian Government Regulation. There are still 24 unfulfilled
criteria that is concerning policy, plan of OHS, document control, product control, work security, haz ard
inspection, material management, skills and abilities. This study resulted in the acquisition of the results of
analysis in the achievement level of OHS is 92.2% and has been included in the satisfactory category so
worthy to be certified and ranked the golden flag. And analysis of the implementation and implementation
of OHS to the established principles has been above 50% and can be interpreted that OHS is considered
important to be applied in the company.
1. Introduction
Occupational Health and Safety Management System is a process of OHS Management
integrated into a complete management system starting from the stages of planning,
implementation, measurement and supervision. However, in the internal audit process based
on Indonesian Government Regulation which was held in July 2017 by the central auditor,
there are still some deficiencies in the audit process, including related to policy, evaluation
review, OHS strategy plan, OHS manual, OHS information, the latest OHS documents, goods
and service verification systems, security risk control work, production facility scheduling,
labor conditions recovery procedures, workplace inspections, hazardous materials control,
internal audit scheduling and OHS training programs.
PT. XYZ Medan is one unit in charge of producing electrical energy. This company is
also one of the places that have the potential for high occupational injury hazards so that there
must be work accident control in the company by implementing the Occupational Safety and
Health Management System.
2. Methods
The research method used is qualitative method and with Action Research approach,
which is a method that solve an indication of condition, symptom on existing condition and is
running with data collecting, tabulating and clarifying and interpreting to find root cause and
evaluate gap of standard criteria and the applicable OHS. It ensure the 12 criteria
contained Indonesian Government Regulation, such as:
The OHS program has been implemented or not, including the OHS manual (including
OHS policy, organizational structure, OHS team structure, OHS goals and objectives, job
descriptions) and hazard identification, risk assessment and control procedures (including
hazard identification records);
Control of internal audit documents and procedures;

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
2
Emergency response procedures and management review meetings.
After that perform the assessment of checklist method by making the sign "√" in the
choice of each criteria column in the OHS audit checklist. Then look for criterion scores for
each element of the 12 OHS audit elements and score criteria of each principle of the 5
principles of OHS implementation summed up. Then look at the extent to which the application
of OHS has been applied to be suspended.
The distribution of questionnaires was also conducted to see the implementation of
OHS management system applicable in PT. XYZ Medan. Distribution of questionnaires given
to managers, suppliers and staff workers.
2.1. Implementation of OHS
In preparing the OHS plan, the entrepreneur involves Occupational Safety Expert,
Working Committee on Occupational Safety and Health, Workers' Representatives and other
Related Parties. That's the obligation for every company to emphasize all employees especially
for important positions such as supervisors, managers in each department need to understand
Indonesian Government Regulation, because of the importance of the implementation of OHS
then there are provisions of its implementation, some provisions of who must apply OHS:
1. Companies with workers / laborers shall be no less than a hundred persons
2. Companies that have a high level of potential danger / risk. (High definition of harm in
accordance with the provisions of legislation).
The purpose of Internal Audit OHS is:
a. To ascertain whether the OHS management system that is run has met the established
procedures and in accordance with the requirements and standards.
b. To find out whether the OHS management system has been running as it should be in the
whole range according to the scope of its implementation.
c. Ensure that the OHS management system is effective in addressing all OHS issues within
the organization to avoid misdirected, virtual, or random OHS [1].
2.2. Work Accident Risk Assessment
Risk assessment using qualitative methods, i.e. by using a risk matrix that describes the
level of probability and severity of an event expressed in terms of ranges from the lowest risk
to the highest risk.
2.3. Hazard Identification Techniques
If identification of potential hazards is identified, there will be two dominant causes:
1. Unsafe action (unsafe action) caused: fatigue due to lack of rest, work hours exceeds the
provisions set in legislation, malnutrition is the imbalance between food intake compared
with the labor needed in work, incompetent because not trained and work up late at night
constantly.
2. Unsafe condition (unsafe condition) caused by extreme weather that is storm and hot rain,
narrow working space without adequate fresh air, expired equipment that is still in use and
insufficient lighting so that workers are forced to work dimly and result in eye damage.
An implementation method for controlling the risks derived from the results of a risk
assessment undertaken to
reduce or mitigate risks associated with a hazard. Control methods must follow the hierarchy or
risk control level, as required by OHS legislation. It is important to ensure that any control methods
do not pose new hazards, and the effectiveness of the controls should continue to be monitored.

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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Table 1. Risk Probability Analysis
Kriteria
Keterangan
Nilai
Continue /Terus menerus
Pemaparan terjadi beberapa kali
dalam sehari
10
Frequent /Sering
Pemaparan terjadi harian/minimal
sekali dalam sehari
8
Occasional /Kadang 2
Pemaparan terjadi sekali seminggu
5
Infrequent /Tidak sering
Pemaparan terjadi antara sekali
seminggu sampai sekali dalam
sebula n
3
Rare /Jarang
Pemaparan terjadi beberapa kali
dalam setahun
2
Very rare / Sangat jarang
Pemaparan terjadi sekali dalam
setahun
1
No exposure /Tidak terpapar
Pemaparan tidak pernah terjadi
0,5
Table 2. Hazard Frequencies
Kriteria
Keterangan
Nilai
Catastrophe /Malapetaka
Pemaparan terjadi beberapa kali
dalam sehari
10
Disaster /Bencana
Pemaparan terjadi harian/minimal
sekali dalam sehari
8
Very serious /Sangat serius
Pemaparan terjadi sekali seminggu
6
Serious /Serius
Pemaparan terjadi antara sekali
seminggu sampai sekali dalam
sebula n
4
Casualty treatment / Perawatan
medis
Pemaparan terjadi beberapa kali
dalam setahun
2
First aid treatment/ P3K
Pemaparan terjadi sekali dalam
setahun
1
Table 3. Severity
Kriteria
Keterangan
Nilai
Almost certain
/
Hampir pasti
Sangat mungkin akan terjadi/hampir
dipastikan akan terjadi pada semua
kesempatan (1:10)
10
Quite possible
/
Mungkin terjadi
Mungkin akan terjadi atau bukan
sesuat u hal yang aneh untuk terjadi
(1:10 – 1:100)
8
Unusual but
possible /tidak
biasa namun bisa
Biasanya tidak terjadi namun masih
ada kemungkinan untuk dapat terjadi
tiap saat (1:100 – 1:1000)
5
Remotely
possible
/Kecil
kemungkinannya
Kecil kemungkinannya untuk
terjad i/sesuatu yang kebetu lan terjadi
(1:1000 – 1:10000)
3
Conceivable
/
Sangat kecil
kemungkinannya
Belum pernah terjadi sebelumnya
setelah bertahun
-tahun terpapar
bahaya/kecil sekali untuk terjadi
(1:10000 – 1:100000)
2
Practically
impossible
/Secara praktek
tidak mungkin
terjadi
Belum pernah terjadi sebelumnya
dimanapun / merupakan sesuatu yang
tidak
mungkin untuk terjadi
(1:100000
–
1:1000000) atau lebih rendah
1

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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2.4. The Hierarchy of Risk Control
The elements of production include:
a. Man himself
b. Equipment that is not good but still used,
c. Materials containing various hazards according to their properties and characteristics.
d. Processes in the production of which may present hazards such as blasting or fires
Here the Hierarchy of risk control:
Figure 1. Hierarchy of Risk Control
Note :
1. Elimination, completely eliminates the source of potential hazards
2. Substitution, replacing a material equipment with a lower potential hazard such as
equipment or chemicals
3.
Control Engineering, for example by adding guarding or cover or isolation, ie separating
for example with distance or
closed.
4.
Administrative
Controls, such
as
supervision, training, rotation, provision of procedures.
5. Use
of
Personal
Protective
Equipment (PPE), such as ear protection, mask, etc

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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3. Results and Analysis
The method used in this research is qualitative method, The process of data analysis is
started by reviewing all data that is from check list. Check list method is done referring to the
Guidance of Vocational Appraisal Achievement Indonesian Government Regulation.
Some of them are found to be mismatches and among those nonconformities will be
evaluated based on compliance that must be completed to cover and complement the company's
internal audit data.
3.1. Calculation of OHS Fulfillment Level Comply Data:
  = ∑ 
166   100% … (1)
=142
166  100% = 85,54%
Uncomply Data: 14.46%
Figure 2 . Internal Audit Findings
Figure 3. Chart Internal Audit Findings

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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Table 4. Scores to Each Criteria of OHS
Kriteria
12 Unsur SMK3
Sesuai
Tidak
Sesuai
%
sesuai
% tdk
sesuai
Total
Unsur 1
pembangunan dan
pemeliharaan
komitmen
21
5
76,9
23 26
Unsur 2
strategi
pendokumentasian
11
3
78,6
21,4
14
Unsur 3
peninjauan ulang
desain dan
kontrak
8 0 100
0 8
Unsur 4
pengendalian
dokumen
6
1
85,7
14,3
7
Unsur 5
Pembelian
8
1
88,9
11,1
9
Unsur 6
keamanan bekerja
berdasarkan
SMK3
36
5
87,8
12,2
41
Unsur 7
standar
pemantauan
13
4
76,5
23,5
17
Unsur 8
pelaporan dan
perbaikan
kekurangan
9 0 100
0 9
Unsur 9
pengelolaan
material dan
pemindahan
9
3
83,3
16,67
12
Unsur 10
pengumpulan dan
penggunaan
data
6 0 100
0 6
Unsur 11
audit SMK3
3
0
100
0
3
Unsur 12
pengembangan
keterampilan
dan kemampuan
12
2
85,7
14,3
14
TOTAL:
142
24
166
3.2 Calculation of Achievement Level of OHS Improvement
From the results of check list, calculated the level based on its level. Here's the
calculation:
A. Initial Level: 64 Criteria
Total Appropriate: 57 Criteria
Inappropriate Total: 7 Criteria
Achievement Level: 89.06%
Total Non-Compliant: 10.9%
Level of Application: Satisfactory
Figure 4. Initial Level

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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B. Transition Level: 122 Criteria
Total Appropriate: 112 Criteria
Inappropriate Total: 10 Criteria
Achievement Level: 91.8%
Total Non-Compliant: 8.2%
Level of Application: Satisfactory
Figure 5. Transition Level
C. Advance Level: 166 Criteria
Total Appropriate: 159 Criteria
Inappropriate Total: 7 Criteria
Achievement Level: 95.78%
Total Non-Compliant: 4.22%
Level of Application: Satisfactory
Figure 6. Advance Level

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
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doi:10.1088/1757-899X/505/1/012028
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D. Average of Achievement Level Achievement Level :
Achievement Level= 89,06+91,8+95,78
3=92,2%
Total Non Compliant=10,9+8,2+4,22
3=7,78%
Level of Application Satisfactory
Figure 7. Averages Level
3.3 Evaluation of Hazard Identification Company
the results of the audit evaluation, there is the 7th Criterion, element 7.1.5 which From
states the recommendation of corrective action is still within the minor category. Therefore,
improvement of the evaluation of potential hazards is necessary.
Following evaluation of Hazard Identification company:
a. Evaluation on the Gardu Induk Department
1. ID : IB-GI-01
Activity: Monitoring
Hazard
: Working Failure PMT 150
kV or 20 kV
Risks
: Electrical outages extend
Opportunities : 5
(Un-usual but Possible)
Frequency
: 2
(Rare)
Result
: 8
(Disaster)
Risk Value
: 80 (High risk)
Control
performed:
Administrative
Controls, such as: supervision, undertaking Routine Schedule Annual maintenance of line bay
Power transformer and cubicle 20 kV, annual test control and protection test. Perform
substitution control, if there are fatal disturbances such as: broken wire, insulator / inhibitor
flash-over voltage penetrating due to lightning. And the Isolator should be replaced
immediately.
2. ID : IB-GI-03
Activity
: Maintenance of Gardu Induk when it offs
Hazard
: Wrong Climbing
Risks
: Exposure / direct contact

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
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doi:10.1088/1757-899X/505/1/012028
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with electric current
Opportunities
: 8 (quiet possible)
Frequency
: 5
(Occasionally)
Result
: 4
(Serious)
Risk Value
: 160 (High Risk)
Control performed
: Control
engineering,
such as: provide marks, procedures
briefings before doing work
3. ID : IB-GI-43
Activity
: PMT 20% contact prisoner
test
Hazard
: Strain 20 kV
Risks
: Exposure to voltage
Opportunities
: 8
(quiet possible)
Frequency
: 1
(Continuous)
Result
: 10 (Catastrophe)
Risk Value
: 80 (High risk)
Control performed:
administrative controls, such as providing SOPs Complementing PPE, such as voltage resistant
shoes, voltage resistant gloves.
b. Evaluation on the Warehouse is declared safe in the sense that there is no risk of hazards.
c. Evaluation on the Office is declared safe in the sense that there is no risk of danger.
3.4 Analysis Implementation of OHS in the Company
a. HSE Policy Establishment
From the results obtained 76% say YES, then the determination of the Policy in the
company is very important to do against the determination of OH & S policy.
Figure 8. Establishing OHS Policy
b. Planning to Fulfill OHS Policies
From the results obtained as much as 78% say YES, then planning and fulfillment of
OHS in the company is very important to do.

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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Figure 9. Planning of Fulfillment
c. Implementation of OH & S Policy
From the results of the questionnaire obtained as much as 72% say YES, then the
application of K3 in the company is very important to do.
Figure 10. Implementation of OHS policy
d. OHS Performance Measurements
From the results of the questionnaire obtained as much as 77% say YES, then the
implementation of OHS in the company is very important to do.
Figure 11. OHS performance measurement

1st International Conference on Industrial and Manufacturing Engineering
IOP Conf. Series: Materials Science and Engineering 505 (2019) 012028
IOP Publishing
doi:10.1088/1757-899X/505/1/012028
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e. Review and Continuous Improvement.
From the results of the questionnaire obtained as much as 72% say YES, then the
application of OHS in the company is very important to do.
Figure 12. Continuous review and improvement.
4. Discussion and Conclusions
Based on Indonesian Government Regulation, PT. XYZ Medan has shown the
percentage of total implementation of OHS to 86% so that the results of internal audit company
has shown a very satisfactory value.
Audit results of related company management system as many as 24 elements. And has
been explained in the discussion of evaluation of audit results.
The results of the average OHS application in the company are in the satisfactory
category reaching 92.2%. And based on the results of questionnaires that have been distributed
to respondents for each principle of OHS application in the company, obtained the acquisition
value of YES which means very important to be applied in the company
5. References
[1] Ramli, Soehatman 2010. Sistem Manajemen Keselamatan Dan Kesehatan Kerja Jakarta
: PT. Dian Rakyat.
[2] Buntarto. 2015. Panduan Praktis Keselamatan Dan Kesehatan Kerja Untuk
Industri Yogyakarta : PT. Pustaka Baru.
[3] Kiki Rizki Amir, Roehan, Yuniar, Arie,Desriyanti. Usulan Perbaikan Sistem Manajemen
Keselamatan dan Kesehatan Kerja (SMK3) Menggunakan Metode Hazard Identification
and Risk Assesment (HIRA). Jurusan Teknik Industri. Institut Teknologi Nasional
(Itenas) : Bandung.
[4] Akbar, Ali. 2008. Integrasi Sistim Manajemen Lingkungan, Kesehatan Dan
Keselamatan Kerja. Yogyakarta.
[5] https://www.slideshare.net/perencanakota/peraturan-pemerintah-no-50tahun2012-
tentang-penerapan-sistem-manajemen-keselamatan-dan-kesehatan kerja
[6] http://mohamadyanii08.blogspot.co.id/2016/01/analisis-manajemenptplnpersero.html
[7] Peraturan Pemerintah Republik Indonesia no 50 tahun 2012 tentang Sistem Manajemen
Keselamatan dan Kesehatan Kerja
[8] Ramli, Soehatman. 2010. Pedoman Praktis Manajemen Risiko Dalam perspektif K3.
Jakarta: PT. Dian Rakyat.