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Web-based maintenance information system in medical equipment management
Abstract
Medical equipment maintenance management information system is a web-based information system designed and developed to facilitate hospital management in monitoring and supervising the maintenance and calibration activities of medical equipment. The aim of study is to make system design and development analysis are based on the Systems Development Life Cycle with the waterfall method. System design analysis is intended to obtain information according to the needs and desires of users and the criteria limits of the system to be developed. The system can meet the needs of users with system operational functions by identifying the needs and functional identification of the system. Analysis and design of management information system for medical equipment maintenance can fulfill system requirement needed by hospital management. With medical equipment maintenance management information, hospital management can obtain reports of maintenance and calibration activities quickly and accurately.
... Preventive maintenance (PM) first appeared in the 1960s. It involves scheduling maintenance interventions to prevent equipment failure [4]. PM can help reduce downtime and extend equipment lifespan. ...
... Hence, there is a need for information systems that enable data collection and storage [16]. In this regard, Fuaddi et al. [4] developed a management system adapted for medical equipment maintenance, facilitating its maintenance and calibration, particularly by recording corrective and preventive maintenance operations. Maintenance challenges also include the lack of funds to carry out maintenance activities and the lack of qualified personnel [29]. ...
... Consequently, information technology has been integrated into medical device management systems, leading to the development of efficient medical equipment management technologies. M. Fuaddi et al. [3] developed a web-based medical equipment maintenance management system to track maintenance and calibration activities in hospitals. J. Li et al. [4] developed a maintenance and quality control system for medical equipment using data integration technology, which enhances the accuracy and efficiency of equipment maintenance, enabling real-time tracking and early detection of potential issues. ...
Medical equipment management by using computerized systems is a key success of medical equipment maintenance and repair in hospitals. This system, which is installed in the biomedical engineering department, mostly provides an important management function for equipment registration, repair maintenance, and spare part administration. This study presents the development and evaluation of the WepMEt second version platform for managing medical equipment in hospitals across Thailand. The study focused on an improvement and expanding functionality in five key modules: equipment registration, preventive maintenance, repair, spare parts management, and equipment pooling modules, utilizing a rapid prototyping development method. Feedback information from 15 hospitals and primary criticism from five experts in medical equipment management were intently incorporated to improve an original version. Then, the post-development system was assessed in an intensive hands-on training workshop by 23 users from 16 hospitals, both nurses and biomedical engineers, and also the expert, in order to evaluate a satisfaction comment. The results show that our new WepMEt platform was highly accepted, with an average score of 4.73 and 4.75 for the expert team and all users, respectively. Most summarized comments clearly demonstrate effectiveness in comprehensively meeting the user needs, improving management efficiency significantly, and also reducing workload in hospitals. Our future work will be focused on AI technology to facilitate a modernized hospital by integrating administrative decision-making models for equipment maintenance management, enhancing the smart user interface, and incorporating an IoT and cloud computing technology to support real-time equipment tracking.
... This is a requirement for management of medical equipment, especially in times of crisis. Fuaddi et al. (11) have also developed a web-based information system with a robust and integrative infrastructure as a tool for medical equipment maintenance management to facilitate the implementation of the maintenance program. ...
Background: Medical equipment maintenance plays an important role in improving the equipment's function, increasing its effectiveness and efficiency, providing continuous health services, and improving the quality of services. This study is conducted to investigate the factors affecting medical equipment maintenance management.
Methods: The present study was a qualitative investigation based on content analysis that was conducted in 2021. Data collection method was an open ended interview. The interviewees included all medical equipment operators and technicians of educational and medical centers affiliated with Qazvin University of Medical Sciences. The semi-structured interview guide was used as a data collection tool. Qualitative data obtained from interviews were analyzed by the content analysis method. The obtained coded were classified into dimensions and components using MAXQDA Software12 .
Results: According to the findings, categories of time constraints, access to information, instructions and programs, type and number of equipment, financial constraints, user, patients, training programs, and equipment repair agencies were the most important factors affecting medical equipment maintenance management.
Conclusion: Observing purchasing standards and guaranteed equipment, training all the staff involved, developing and explaining instructions and programs are essential for optimal equipment maintenance. These measurements will reduce the cost of repairing.
g medical equipment and the need to purchase equipment; improve equipment, service quality performance, patient and user safety; and increase the device life.
Purpose
This research develops a comprehensive framework to enhance the functionality of medical equipment in hospitals, focusing on disease diagnosis contexts. By leveraging failure mode and effects analysis (FMEA) and Industry 4.0 tools, it aims to optimize healthcare services and patient treatment outcomes, particularly during crises like pandemics.
Design/methodology/approach
Adopting a mixed-methods approach, the research integrates Industry 4.0 and automation principles to develop and validate the framework. Utilizing a four-year failure database analyzed with R Programming, it implements preventive maintenance strategies such as the Preventive Maintenance Management System (PMMS) with FMEA. FMEA is implemented to systematically identify, assess and prioritize failure modes, enabling targeted mitigation strategies and improving equipment reliability. The framework is validated through empirical analysis and case studies, assessing operational efficiency, equipment importance and societal impact, with recommendations for future research on advanced maintenance methodologies.
Findings
The framework significantly reduces equipment failure rates (FR) and mean time to repair (MTTR), enhancing maintenance efficiency. Downtime decreases, especially for critical medical equipment like life-saving and diagnostic devices, resulting in a remarkable 95% increase in maintenance efficiency. The framework prioritizes and optimizes interventions for vital equipment, ultimately improving patient care and healthcare services.
Practical implications
The research presents a practical framework for enhancing medical equipment maintenance in Indian hospitals, particularly during disease diagnosis. Leveraging automation technologies, it reduces equipment failure risks, ensuring operational continuity even during pandemics. Improvements in diagnostic accuracy directly benefit patient care, with recommendations aimed at further advancing maintenance methodologies and enhancing healthcare delivery.
Originality/value
The research develops and validates the framework, employing FMEA to identify critical failures and integrating automation (Industry 4.0) to prioritize maintenance tasks. Post-implementation outcomes validate significant improvement, addressing existing gaps in medical equipment maintenance practices. This contributes to optimizing healthcare services and patient outcomes, particularly during critical disease diagnosis scenarios.
Maintenance management is an orderly and systematic approach for planning, organizing, monitoring, and evaluating maintenance activities and their costs. A good maintenance management system coupled with knowledgeable and capable maintenance staff can prevent health and safety problems and environmental damage; yield longer asset life with fewer breakdowns; and result in lower operating costs and a higher quality of life. The medical equipment maintenance could be either preventive or corrective. The medical equipment management professionals ensure that equipment used in the patients care is operational, safe, and properly configured to meet the mission of the medical treatment facility and continue to function effectively in a good working condition. For example, proper maintenance can extend the life of equipment. This is essential for providing good health services and saving the scarce resources. A comprehensive review on the subject of medical device maintenance management system has been done to give an overview of the development of this system in the hospitals and to shine what could be enhanced and improved in this system to promote the patient healthcare.
Salah satu pemanfaatan sarana teknologi informasi di perpustakaan adalah sistem otomasi perpustakaan. Sistem otomasi perpustakaan diaplikasikan untuk otomatisasi proses bisnis perpustakaan agar data koleksi perpustakaan, peminjam, transaksi sirkulasi koleksi perpustakaan dapat direkam dengan baik. Rekaman data tersebut diperlukan sebagai bahan penyusunan laporan kinerja perpustakaan.
Rekaman data kinerja yang dihasilkan sistem otomasi perpustakaan pada umumnya, terutama di Perpustakaan ITB, masih belum lengkap dibandingkan dengan acuan yang digunakan untuk mengukur kinerja perpustakaan, seperti persyaratan akreditasi perguruan tinggi Badan Akreditasi Nasional Perguruan Tinggi, Standard Nasional Indonesia (SNI) 7330-2009, dan ISO 11620-2008. Sehingga data yang belum terekam dalam sistem otomasi perpustakaan dikumpulkan secara manual. Oleh karena itu dalam rangka pengukuran kinerja perpustakaan perlu dilakukan pengembangan sistem informasi perpustakaan berbasis web sebagai sarana evaluasi kinerja perpustakaan, sehingga informasi kinerja perpustakaan dapat disajikan secara efektif dan efisien.
Penelitian ini bertujuan untuk mengembangkan prototipe sistem informasi perpustakaan berbasis web guna mendukung evaluasi kinerja perpustakaan. Metode yang digunakan adalah System Development Life Cycle (SDLC). SDLC adalah tahapan-tahapan aktivitas yang dilakukan analis sistem dan programmer dalam membangun atau mengembangkan sistem informasi. Tahapan aktivitas tersebut adalah investigasi sistem, analisis sistem, desain sistem, implementasi sistem dan pemeliharaan sistem.Hasil penelitian ini adalah terciptanya prototipe sistem informasi manajemen perpustakaan berbasis web sebagai sarana evaluasi kinerja perpustakaan.
Pengembangan prototipe sistem informasi manajemen perpustakaan berbasis web sebagai sarana evaluasi kinerja berdampak positif kepada perpustakaan dengan memberikan informasi mengenai prestasi yang dicapai oleh kegiatan layanan perpustakaan dalam periode tertentu, sehingga dokumen laporan kinerja dapat disusun secara efektif dan efisien.
Kata kunci : Kinerja perpustakaan, Sistem informasi manajemen perpustakaan berbasis web, System Development Life Cycle (SDLC)
All natural things process and transform information. They receive environmental information as input, and transform it into appropriate output responses. Much of science is dedicated to building models of such systems -- algorithmic abstractions of their input-output behavior that allow us to simulate how such systems can behave in the future, conditioned on what has transpired in the past. Here, we show that classical models cannot avoid inefficiency -- storing past information that is unnecessary for correct future simulation. We construct quantum models that mitigate this waste, whenever it is physically possible to do so. This suggests that the complexity of general input-output processes depends fundamentally on what sort of information theory we use to describe them.
Given that a user interface interacts with users, a critical factor to be considered in improving the usability of an e-learning user interface is user-friendliness. Affordances enable users to more easily approach and engage in learning tasks because they strengthen positive, activating emotions. However, most studies on affordances limit themselves to an examination of the affordance attributes of e-learning tools rather than determining how to increase such attributes. A design approach is needed to improve affordances for e-learning user interfaces. Using Maier and Fadel's Affordance-Based Design methodology as a framework, the researchers in this study identified affordance factors, suggested affordance design strategies for the user interface, and redesigned an affordable user interface prototype. The identified affordance factors and strategies were reviewed and validated in Delphi meetings whose members were teachers, e-learning specialists, and educational researchers. The effects of the redesigned user interface on usability were evaluated by fifth-grade participating in the experimental study. The results show that affordances led users to experience positive emotions, and as a result, use the interface effectively, efficiently, and satisfactorily. Implications were discussed for designing strategies to enhance the affordances of the user interfaces of e-learning and other learning technology tools.
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