Sampling Methods in Research Methodology; How to Choose a Sampling Technique for Research

Abstract

In order to answer the research questions, it is doubtful that researcher should be able to collect data from all cases. Thus, there is a need to select a sample. This paper presents the steps to go through to conduct sampling. Furthermore, as there are different types of sampling techniques/methods, researcher needs to understand the differences to select the proper sampling method for the research. In the regards, this paper also presents the different types of sampling techniques and methods.

Full text

International Journal of Academic Research in
Management (IJARM)
Vol. 5, No. 2, 2016, Page: 18-27, ISSN: 2296-1747
© Helvetic Editions LTD, Switzerland
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Sampling Methods in Research Methodology;
How to Choose a Sampling Technique for
Research
Authors
Hamed Taherdoost
Research and Development Department, Hamta Business Solution Sdn Bhd
Research and Development Department, Ahoora Ltd | Management
Consultation Group
hamed.taherdoost@gmail.com
Kuala Lumpur, Malaysia
Abstract
In order to answer the research questions, it is doubtful that researcher should be able to collect data from all
cases. Thus, there is a need to select a sample. This paper presents the steps to go through to conduct
sampling. Furthermore, as there are different types of sampling techniques/methods, researcher needs to
understand the differences to select the proper sampling method for the research. In the regards, this paper
also presents the different types of sampling techniques and methods.
Key Words
Sampling Method, Sampling Technique, Research Methodology, Probability Sampling, and Non-Probability
Sampling.
I. SAMPLING METHODS
In order to answer the research questions, it is doubtful that researcher should be able to
collect data from all cases. Thus, there is a need to select a sample. The entire set of cases from
which researcher sample is drawn in called the population. Since, researchers neither have time
nor the resources to analysis the entire population so they apply sampling technique to reduce
the number of cases. Figure 1 illustrates the stages that are likely to go through when conducting
sampling.

Sampling Method in Research Methodology; How to Choose a Sampling Technique for Research
Hamed Taherdoost
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FIGURE 1: SAMPLING PROCESS STEPS
A. Stage 1: Clearly Define Target Population
The first stage in the sampling process is to clearly define target population. Population is
commonly related to the number of people living in a particular country.
Clearly Define
Target Population
Select Sampling
Frame
Choose Sampling
Technique
Determine
Sample Size
Collect Data
Assess
Response Rate

International Journal of Academic Research in Management
Volume 5, Issue 2, 2016, ISSN: 2296-1747
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B. Stage2: Select Sampling Frame
A sampling frame is a list of the actual cases from which sample will be drawn. The sampling
frame must be representative of the population.
C. Stage 3: Choose Sampling Technique
Prior to examining the various types of sampling method, it is worth noting what is meant by
sampling, along with reasons why researchers are likely to select a sample. Taking a subset from
chosen sampling frame or entire population is called sampling. Sampling can be used to make
inference about a population or to make generalization in relation to existing theory. In essence,
this depends on choice of sampling technique.
In general, sampling techniques can be divided into two types:
 Probability or random sampling
 Non- probability or non- random sampling
Before choosing specific type of sampling technique, it is needed to decide broad sampling
technique. Figure 2 shows the various types of sampling techniques.
.
FIGURE I2: SAMPLING TECHNIQUES
1. Probability Sampling
Probability sampling means that every item in the population has an equal chance of being
included in sample. One way to undertake random sampling would be if researcher was to
construct a sampling frame first and then used a random number generation computer program
to pick a sample from the sampling frame (Zikmund, 2002). Probability or random sampling has
the greatest freedom from bias but may represent the most costly sample in terms of time and
Sampling Techniques
Probability Sampling
 Simple random
 Stratified random
 Cluster sampling
 Systematic sampling
 Multi stage sampling
Non-probability Sampling
 Quota sampling
 Snowball sampling
 Judgment sampling
 Convenience sampling

Sampling Method in Research Methodology; How to Choose a Sampling Technique for Research
Hamed Taherdoost
Copyright © 2016 Helvetic Editions LTD - All Rights Reserved
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energy for a given level of sampling error (Brown, 1947).
1.1. Simple random sampling
The simple random sample means that every case of the population has an equal
probability of inclusion in sample. Disadvantages associated with simple random
sampling include (Ghauri and Gronhaug, 2005):
 A complete frame ( a list of all units in the whole population) is needed;
 In some studies, such as surveys by personal interviews, the costs of obtaining
the sample can be high if the units are geographically widely scattered;
 The standard errors of estimators can be high.
1.2. Systematic sampling
Systematic sampling is where every nth case after a random start is selected. For
example, if surveying a sample of consumers, every fifth consumer may be selected from
your sample. The advantage of this sampling technique is its simplicity.
1.3. Stratified random sampling
Stratified sampling is where the population is divided into strata (or subgroups) and a
random sample is taken from each subgroup. A subgroup is a natural set of items.
Subgroups might be based on company size, gender or occupation (to name but a few).
Stratified sampling is often used where there is a great deal of variation within a
population. Its purpose is to ensure that every stratum is adequately represented
(Ackoff, 1953).
1.4. Cluster sampling
Cluster sampling is where the whole population is divided into clusters or groups.
Subsequently, a random sample is taken from these clusters, all of which are used in the
final sample (Wilson, 2010). Cluster sampling is advantageous for those researchers
whose subjects are fragmented over large geographical areas as it saves time and money
(Davis, 2005). The stages to cluster sampling can be summarized as follows:
 Choose cluster grouping for sampling frame, such as type of company or
geographical region
 Number each of the clusters
 Select sample using random sampling
1.5. Multi-stage sampling
Multi-stage sampling is a process of moving from a broad to a narrow sample, using a
step by step process (Ackoff, 1953). If, for example, a Malaysian publisher of an

International Journal of Academic Research in Management
Volume 5, Issue 2, 2016, ISSN: 2296-1747
Copyright © 2016 Helvetic Editions LTD - All Rights Reserved
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automobile magazine were to conduct a survey, it could simply take a random sample of
automobile owners within the entire Malaysian population. Obviously, this is both
expensive and time consuming. A cheaper alternative would be to use multi-stage
sampling. In essence, this would involve dividing Malaysia into a number of
geographical regions. Subsequently, some of these regions are chosen at random, and
then subdivisions are made, perhaps based on local authority areas. Next, some of these
are again chosen at random and then divided into smaller areas, such as towns or cities.
The main purpose of multi-stage sampling is to select samples which are concentrated in
a few geographical regions. Once again, this saves time and money.
2. Non probability Sampling
Non probability sampling is often associated with case study research design and qualitative
research. With regards to the latter, case studies tend to focus on small samples and are intended
to examine a real life phenomenon, not to make statistical inferences in relation to the wider
population (Yin, 2003). A sample of participants or cases does not need to be representative, or
random, but a clear rationale is needed for the inclusion of some cases or individuals rather than
others.
2.1. Quota sampling
Quota sampling is a non random sampling technique in which participants are chosen
on the basis of predetermined characteristics so that the total sample will have the same
distribution of characteristics as the wider population (Davis, 2005).
2.2. Snowball sampling
Snowball sampling is a non random sampling method that uses a few cases to help
encourage other cases to take part in the study, thereby increasing sample size. This
approach is most applicable in small populations that are difficult to access due to their
closed nature, e.g. secret societies and inaccessible professions (Breweton and Millward,
2001).
2.3. Convenience sampling
Convenience sampling is selecting participants because they are often readily and easily
available. Typically, convenience sampling tends to be a favored sampling technique
among students as it is inexpensive and an easy option compared to other sampling
techniques (Ackoff, 1953). Convenience sampling often helps to overcome many of the
limitations associated with research. For example, using friends or family as part of
sample is easier than targeting unknown individuals.

Sampling Method in Research Methodology; How to Choose a Sampling Technique for Research
Hamed Taherdoost
Copyright © 2016 Helvetic Editions LTD - All Rights Reserved
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2.4. Purposive or judgmental sampling
Purposive or judgmental sampling is a strategy in which particular settings persons or
events are selected deliberately in order to provide important information that cannot be
obtained from other choices (Maxwell, 1996). It is where the researcher includes cases or
participants in the sample because they believe that they warrant inclusion.
Table 1 illustrates strengths and weaknesses associated with each respective sampling
technique.
TABLE 1: STRENGTHS AND WEAKNESSES OF SAMPLING TECHNIQUES
SOURCE: (MALHOTRA AND BIRKS, 2006)
Technique
Strengths
Weaknesses
Convenience
sampling
Least expensive, least time-
consuming, most convenient
Selection bias, sample not
representative, not recommended
by descriptive or casual research
Judgment
sampling
Low-cost, convenient, not time-
consuming, ideal for exploratory
research design
Does not allow generalization,
subjective
Quota
sampling
Sample can be controlled for
certain characteristics
Selection bias, no assurance
Snowball
sampling
Can estimate rare characteristics
Time-consuming
Simple
random
sampling
Easily understood, results
projectable
Difficult to construct sampling
frame, expensive, lower precision,
no assurance of representativeness
Systematic
sampling
Can increase representativeness,
easier to implement than simple
random sampling, sampling frame
not always necessary
Can decrease representativeness
Stratified
sampling
Includes all important sub-
population, precision
Difficult to select relevant
stratification variables, not feasible
to stratify on many variables,
expensive
Cluster
sampling
Easy to implement, cost-effective
Imprecise, difficult to compute an
interpret results
D. Stage 4: Determine Sample Size
In order to generalize from a random sample and avoid sampling errors or biases, a random
sample needs to be of adequate size. What is adequate depends on several issues which often

International Journal of Academic Research in Management
Volume 5, Issue 2, 2016, ISSN: 2296-1747
Copyright © 2016 Helvetic Editions LTD - All Rights Reserved
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confuse people doing surveys for the first time. This is because what is important here is not the
proportion of the research population that gets sampled, but the absolute size of the sample
selected relative to the complexity of the population, the aims of the researcher and the kinds of
statistical manipulation that will be used in data analysis. While the larger the sample the lesser
the likelihood that findings will be biased does hold, diminishing returns can quickly set in when
samples get over a specific size which need to be balanced against the researcher’s resources (Gill
et al., 2010). To put it bluntly, larger sample sizes reduce sampling error but at a decreasing rate.
Several statistical formulas are available for determining sample size.
There are numerous approaches, incorporating a number of different formulas, for calculating
the sample size for categorical data.
n= p (100-p)z2/E2
n is the required sample size
P is the percentage occurrence of a state or condition
E is the percentage maximum error required
Z is the value corresponding to level of confidence required
There are two key factors to this formula (Bartlett et al., 2001). First, there are considerations
relating to the estimation of the levels of precision and risk that the researcher is willing to
accept:
E is the margin of error(the level of precision) or the risk the researcher is willing to accept (for
example, the plus or minus figure reported in newspaper poll results). In the social research a 5%
margin of error is acceptable. So, for example, if in a survey on job satisfaction 40% of
respondents indicated they were dissatisfied would lie between 35% and 45%. The smaller the
value of E the greater the sample size required as technically speaking sample error is inversely
proportional to the square root of n, however, a large sample cannot guarantee precision (Bryman
and Bell, 2003).
Z concern the level of confidence that the results revealed by the survey findings are accurate.
What this means is the degree to which we can be sure the characteristics of the population have
been accurately estimated by the sample survey. Z is the statistical value corresponding to level
of confidence required. The key idea behind this is that if a population were to be sampled
repeatedly the average value of a variable or question obtained would be equal to the true
population value. In management research the typical levels of confidence used are 95 percent
(0.05: a Z value equal to 1.96) or 99 percent (0.01: Z=2.57). A 95 percent level of confidence
implies that 95 out of 100 samples will have the true population value within the margin of error
(E) specified.
The second key component of a sample size formula concerns the estimation of the variance or
heterogeneity of the population (P). Management researchers are commonly concerned with
determining sample size for issues involving the estimation of population percentages or
proportions (Zikmund, 2002). In the formula the variance of a proportion or the percentage

Sampling Method in Research Methodology; How to Choose a Sampling Technique for Research
Hamed Taherdoost
Copyright © 2016 Helvetic Editions LTD - All Rights Reserved
www.elvedit.com 25
occurrence of how a particular question, for example, will be answered is P(100-P). Where, P= the
percentage of a sample having a characteristic , for example, the 40 % of the respondents who
were dissatisfied with pay, and (100-P) is the percentage (60%) who lack the characteristic or
belief. The key issue is how to estimate the value of P before conducting the survey? Bartlett et
al. (2001) suggest that researchers should use 50% as an estimate of P, as this will result in the
maximization of variance and produce the maximum sample size (Bartlett et al., 2001).
The formula for determining sample size, of the population has virtually no effect on how well
the sample is likely to describe the population and as Fowler (2002) argues, it is most unusual for
it (the population fraction) to be an important consideration when deciding on sample size
(Fowler, 2002).
Table 2 presents sample size that would be necessary for given combinations of precision,
confidence levels, and a population percentage or variability of 50% (the figure which many
researchers suggest to maximize variance).
TABLE I: SAMPLE SIZE BASED ON DESIRED ACCURACY
SOURCE: (GILL ET AL., 2010)
`
Variance of the population P=50%
Confidence level=95%
Margin of error
Confidence level=99%
Margin of error
Population Size
5
3
1
5
3
1
50
44
48
50
46
49
50
75
63
70
74
67
72
75
100
79
91
99
87
95
99
150
108
132
148
122
139
149
200
132
168
196
154
180
198
250
151
203
244
181
220
246
300
168
234
291
206
258
295
400
196
291
384
249
328
391
500
217
340
475
285
393
485
600
234
384
565
314
452
579
700
248
423
652
340
507
672
800
260
457
738
362
557
763
1000
278
516
906
398
647
943
1500
306
624
1297
459
825
1375
2000
322
696
1655
497
957
1784
3000
341
787
2286
541
1138
2539
5000
357
879
3288
583
1342
3838
10000
370
964
4899
620
1550
6228
25000
378
1023
6939
643
1709
9944
50000
381
1045
8057
652
1770
12413
100000
383
1056
8762
656
1802
14172
250000
384
1063
9249
659
1821
15489
500000
384
1065
9423
660
1828
15984
1000000
384
1066
9513
660
1831
16244

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The sample sizes reflect the number of obtained responses, and not necessarily the number of
questionnaires distributed (this number is often increased to compensate for non-response).
However, in most social and management surveys, the response rates for postal and e-mailed
surveys are very rarely 100%. Probably the most common and time effective way to ensure
minimum samples are met is to increase the sample size by up to 50% in the first distribution of
the survey (Bartlett et al., 2001).
E. Stage 5: Collect Data
Once target population, sampling frame, sampling technique and sample size have been
established, the next step is to collect data.
F. Stage 6: Assess Response Rate
Response rate is the number of cases agreeing to take part in the study. These cases are taken
from original sample. In reality, most researchers never achieve a 100 percent response rate.
Reasons for this might include refusal to respond, ineligibility to respond, inability to respond, or
the respondent has been located but researchers are unable to make contact. In sum, response
rate is important because each non response is liable to bias the final sample. Clearly defining
sample, employing the right sampling technique and generating a large sample, in some respects
can help to reduce the likelihood of sample bias.
II. CONCLUSION
In this paper, the different types of sampling methods/techniques were described. Also the six
steps which should be taken to conduct sampling were explained. As mentioned, there are two
types of sampling methods namely; probability sampling and non-probability sampling. Each of
these methods includes different types of techniques of sampling. Non-probability Sampling
includes Quota sampling, Snowball sampling, Judgment sampling, and Convenience sampling,
furthermore, Probability Sampling includes Simple random, Stratified random, Cluster
sampling, Systematic sampling and Multi stage sampling.
ACKNOWLEDGMENT
This research was prepared under support of Research and Development Department of
Hamta Business Solution Sdn Bhd and Ahoora Ltd | Management Consultation Group.
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[5] BRYMAN, A. & BELL, E. 2003. Business research methods, Oxford, Oxford University Press.
[6] DAVIS, D. 2005. Business Research for Decision Making, Australia, Thomson South-Western.

Sampling Method in Research Methodology; How to Choose a Sampling Technique for Research
Hamed Taherdoost
Copyright © 2016 Helvetic Editions LTD - All Rights Reserved
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[7] FOWLER, F. J. 2002. Survey research methods, Newbury Park, CA, SAGE.
[8] GHAURI, P. & GRONHAUG, K. 2005. Research Methods in Business Studies, Harlow, FT/Prentice
Hall.
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Authors’ Biography
Hamed Taherdoost is holder of Bachelor degree in the field of Science of Power
Electricity, Master of Computer Science (Information Security), Doctoral of
Business Administration; Management Information Systems and second PhD in
the field of Computer Science.
With over 16 years of experience in the field of IT and Management, Dr Hamed
has established himself as an industry leader in the field of Management and IT.
Currently he is Chief Executive Officer of Hamta Business Solutions Sdn Bhd,
Director and Chief Technological Officer of an IT Company, Asanware Sdn Bhd,
Chief Executive Officer of Ahoora Ltd | Management Consultation Group, and
Chief Executive Officer of Simurgh Pvt, an International Trade Company.
Remarkably, a part of his experience in industry background, he also has numerous experiences in
academic environment. Dr.Hamed has published more than 100 scientific articles in authentic journals
and conferences. Currently, he is a member of European Alliance for Innovation, Informatics Society,
Society of Computer Science, American Educational Research Association, British Science Association,
Sales Management Association, Institute of Electrical and Electronics Engineers (IEEE), IEEE Young
Professionals, IEEE Council on Electronic Design Automation, and Association for Computing Machinery
(ACM).
Particularly, he is a Certified Ethical Hacker (CEH), Associate in Project Management (CAPM),
Information Systems Auditor (CISA), Information Security Manager (CISM), PMI Risk Management
Professional, Project Management Professional (PMP), Computer Hacking Forensic Investigator (CHFI)
and Certified Information Systems (CIS).
His research interest areas are Management of Information System, Technology Acceptance Models and
Frameworks, Information Security, Information Technology Management, Cryptography, Smart Card
Technology, Computer Ethics, Web Service Quality, Web Service Security, Performance Evaluation,
Internet Marketing, Project Management and Leadership.