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Promote a Culture of Safety with Good Catch Reports

Authors:

Abstract

A hospital good catch program can be an effective means to improve patient safety. Good catches occur up to 100 times more frequently than Serious Events, but often go underreported. Recognizing and rewarding staff can encourage good catch submissions and provide more opportunities to improve patient safety. Queried data in the Pennsylvania Patient Safety Reporting System was aggregated to calculate a ratio of good catches to Serious Events. Statewide data has shown an increase in this ratio from 5.6:1 in 2005 to 10.3:1 in 2016. The Pennsylvania Patient Safety Authority created a Good Catch Comparison report for hospitals to compare their own ratio with peer facilities. A literature review and interviews conducted with risk managers and patient safety officers at five Pennsylvania hospitals allowed the authors to recognize key components to useful good catch reporting. Overall, the Authority concluded that good catch programs can help hospitals more effectively analyze reported data and implement risk reduction strategies. Additionally, using the Good Catch Comparison report available through the Authority's Patient Safety Liaisons can identify facility-specific event types or care areas that are reporting above or below aggregate peer rates, potentially highlighting successful practices or targets for improvement efforts.
Pa Patient Saf Advis 2017 Sep;14(3).
Promote a Culture of Safety with Good Catch Reports
Authors
Susan C. Wallace, MPH, CPHRM
Patient Safety Analyst
Chris Mamrol, BSN, RN, CPPS
Patient Safety Liaison
Edward Finley, BS
Data Analyst
Pennsylvania Patient Safety Authority
Corresponding Author
Susan C. Wallace
Abstract
A hospital good catch program can be an effective means to improve patient safety. Good catches occur up to 100
times more frequently than Serious Events, but often go underreported. Recognizing and rewarding staff can
encourage good catch submissions and provide more opportunities to improve patient safety. Queried data in the
Pennsylvania Patient Safety Reporting System was aggregated to calculate a ratio of good catches to Serious
Events. Statewide data has shown an increase in this ratio from 5.6:1 in 2005 to 10.3:1 in 2016. The Pennsylvania
Patient Safety Authority created a Good Catch Comparison report for hospitals to compare their own ratio with peer
facilities. A literature review and interviews conducted with risk managers and patient safety officers at five
Pennsylvania hospitals allowed the authors to recognize key components to useful good catch reporting. Overall, the
Authority concluded that good catch programs can help hospitals more effectively analyze reported data and
implement risk reduction strategies. Additionally, using the Good Catch Comparison report available through the
Authority's Patient Safety Liaisons can identify facility-specific event types or care areas that are reporting above or
below aggregate peer rates, potentially highlighting successful practices or targets for improvement efforts.
Introduction
A good catch may break the cycle in the chain of events that could lead to patient harm or even death. Studies
suggest that good catches occur as much as 7 to 100 times more frequently than Serious Events and can reveal
gaps in a facility's organization. When healthcare employees report good catches through an adverse-event
reporting system, facilities can analyze these events to proactively implement risk reduction strategies to improve
patient safety.
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For example, a patient care assistant in a Pennsylvania hospital was transferring a patient into a bed with locked
wheels when the bed moved, despite the wheels being locked. Although the patient was not harmed, the patient care
assistant raised the issue during one of her unit's daily safety huddles, which led to examining all of the beds on the
unit. Facility personnel discovered that the wheel locks on 60% of the beds on the unit needed repair, which led to
hospital-wide wheel-lock inspection and repair. The patient care assistant was recognized by the Pennsylvania
Patient Safety Authority in the 2017 "I Am Patient Safety" campaign.
Healthcare facilities can implement structured good catch programs to promote reporting good catches to an adverse
event reporting system or other reporting mechanism to initiate system improvements. Some programs launched in
Pennsylvania provide staff recognition and offer rewards based on volume or quality of good catches.
Authors sought to compare good catch data with Serious Events reported through the Pennsylvania Patient Safety
Reporting System (PA-PSRS) to create a "good catch-to-Serious Event" ratio. Further, the authors created a Good
Catch Comparison report for facilities, organized by date range and event type and subtype, for the facility, its peer
group, and the state as a whole.
Methods
For the purpose of this article, a good catch (i.e., PA-PSRS harm score* of A, B1, B2; also referred to as a near miss
or close call) is defined as an event report about a circumstance that might have caused harm but was prevented
from reaching the patient due to active recovery efforts by caregivers or by chance. The definition also includes
unsafe conditions, which are circumstances that could cause an adverse event. Event reports based on retrospective
recognition (e.g., harm score B1) were included because the reporting and examination of these events can add to
our understanding of the mitigation of unsafe conditions.
Authors queried the PA-PSRS database for events submitted from hospitals to the Authority for the years 2005
through 2016. A "good catch-to-Serious Event" ratio was calculated by comparing the number of good catch reports
(i.e., events submitted with harm scores A, B1, B2) to the number of Serious Event reports (i.e., harm scores E, F, G,
H, I), creating a proportion that could be expressed as x:1, or simply x. This calculation was made in a variety of
ways: by facility; by facility peer group; statewide; by month and year; and by event type and sub-types.
Additionally, ratios were calculated by peer group (facilities grouped by like size and primary service), using
aggregate totals of good catches and Serious Events of the peer group. This allowed detailed comparisons of the
data to detect trends or patterns.
Two authors (SW, CM) conducted semi-structured interviews with a convenience sample of six facility-designated
patient safety, risk management, and quality leaders from four hospitals across Pennsylvania. The hospitals were
identified by Patient Safety Liaisons (PSLs) as having a good catch program in place and varied in size from 36 to
464 beds. The interviews included the following topics:
Program launch and promotion
Nomination process
Reward and recognition
Resources needed
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Program benefits
Key components
Process improvement initiatives
In addition, an interview was conducted with a quality leader from a 250-bed hospital recognized by a PSL as having
a successful program for using good-catch report data for process improvements. Authors conducted a review of the
literature, as well as an Internet search using terms such as "good catch," to identify strategies to implement a good
catch program.
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* The Pennsylvania Patient Safety Authority Harm Score Taxonomy (/ADVISORIES/Documents/ToolPDFs/201503_taxonomy.pdf) is
available.
Results
Event Ratio
The ratio of good catches to Serious Events increased from 5.62 in 2005 (n = 33,777/6,008) to 10.34 in 2016 (n =
54,472/5,269). (See Figure)
Figure. Good Catch Events versus Serious Events, with Good Catch Ratio, 2005-2016
Note: As reported to the Pennsylvania Patient Safety Authority, January 1, 2005, through December 31, 2016.
Interpreting Good Catch Data
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Statewide ratios for 2016 separated by hospital specialty and grouped by size range from a low of 0.51 to a high of
9.03 good catches per Serious Event, with a mean of 6.06 (see Table). The Authority can provide Pennsylvania
hospitals with individualized ratios to help them compare with other Pennsylvania hospitals (statewide or by peer
group) for any range of dates from 2005 through 2016, with a breakdown of event types for both their own data and
the comparable information for the facility's peer group (see Using Your Good Catch Comparison Report).
Table. Good Catch Ratios by Peer Group for Hospitals in 2016
Peer Group*Number of Facilities (N = 237) Good Catch Ratio
Acute care hospitals, 0 to 100 beds 47 9.03
Acute care hospitals, 101 to 200 beds 43 8.23
Acute care hospitals, 201 to 300 beds 29 7.85
Acute care hospitals, more than 300 beds 36 8.82
Critical access hospital 14 5.66
Long-term acute care hospitals 23 4.06
Psychiatric hospitals 20 0.51
Rehabilitation hospitals 19 4.32
Overall Good Catch Ratio 10.34
* Peer groups with fewer than 10 facilities are not displayed.
Proportion of good catches per Serious Event.
Compilation of all Pennsylvania hospitals. (Ratios of peer groups with fewer than 10 facilities are not listed.)
The report can identify facility-specific event types or care areas that are reporting above or below aggregate peer
rates, potentially highlighting successful practices or targets for improvement efforts.
For example, a Pennsylvania hospital was found to have an overall ratio of good catches to Serious Events that is
triple the peer rate. Facility personnel could assume on the surface that they have a successful reporting culture.
However, drilling down further into the data using the Good Catch Comparison report, it became clear that 98% of
this hospital's good catches were related to medication errors and were well below the peer rate for good catches
related to laboratory testing errors and other event types.
The hospital could use this information and approach staff involved in the medication process to discuss reasons for
the high reporting rate and use lessons learned to develop strategies to implement in other areas. Recognizing and
sharing the success of medication event reporting could have multiple benefits: rewarding the staff involved and
motivating staff in other areas to replicate their achievement.
Pennsylvania Hospital-Based Programs
Program launch and promotion. Programs of the interviewed facilities began with either a kick-off event or a
campaign using posters and other types of publicity between January 2012 and October 2016. Kristin M. Grande,
MBA, director of operations and risk management, UPMC Hamot, said she knew good catches were happening in
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her hospital and wanted a way to encourage employees to report these events. She established a good catch
program with a kickoff in November 2015 including a presentation by Sorrel King, a patient safety advocate whose
daughter, Josie, died from a medical mishap.
Two of the hospitals used a baseball theme to publicize their good catch programs. The majority promote their
programs during daily safety huddles, in newsletters, on bulletin boards, and other means of communication.
Nomination process. Hospitals accept nominations in a variety of ways, which include an assigned e-mail address,
an internal electronic reporting system, by phone, or by paper form. Some of the facilities allow anonymous
submissions, and half of the programs exclude all executive leaders from being nominated. Examples of good
catches that prevented harm include incorrect medication orders, wrong labeling or patient identification on
specimens, missed information, insufficient follow-up, and patient consent inconsistencies.
Reward and recognition. The hospitals recognize winners on a monthly basis, with some selecting additional good
catches for quarterly and annual special recognition. Two of the hospitals also recognize the nominators, to help
encourage submission of good catches. Hospital employees receive rewards for good catches usually based on the
quality of the submission. Selection processes ranged from a random drawing of nominees to a rating scale used by
a committee to identify the top good catches.
All the patient safety, risk management, and quality leaders interviewed recognize that rewarding good catches is
essential to a successful program. A good catch program acknowledges the effort from staff to engage in patient
safety, said Maryann Jordan, RN, BSN, director of quality management, Eagleville Hospital. "Staff appreciate being
recognized for their interventions that improve processes and prevent patient harm. This is a win-win. It creates
positive energy."
At UPMC Hamot, four employees are recognized quarterly with a "Josie King Hero Award," Grande said. The chief
executive officer or the chief operating officer along with the chief nursing officer, chief medical officer, and the unit
director accompany the risk manager and patient safety officer to the department when the employee is working, to
present a plaque, she said.
"We gather everyone on the floor and have a celebration," Grande said. "We read their hero story to their peers."
Grande wanted the good catch program to change the culture of patient safety by rewarding employees. "There are
great things happening and we want to recognize those heroes with a positive story," she said. Since the UPMC
Hamot's program began, good catch reporting has increased by about 30%, according to Grande.
Resources needed. The programs varied in the amount and number of monetary rewards. Every facility provided
winners with some form of thank you note, and the majority included that in their employee records. Other prizes
used included pins, gift cards, meal vouchers, and extra paid time off.
Similarly, the leaders agreed that the workload and staff resources needed to carry on the programs were worth the
benefits. Facility personnel investments ranged from one staff member spending about one hour per week reviewing
nominations to a committee of individuals meeting to score and rank the nominations in order to identify winners.
Program benefits. Good catch programs give hospitals a platform to think of events in a different way and empower
frontline staff. "The frontline staff is our biggest asset," said Abigail Halloran, MA, director of risk management &
performance improvement, Haven Behavioral Health. "They see everything and know everything. The more
sophisticated and proactive they become, the safer our patients are going to be."
The program offers a way for hospitals to be open and honest about admitting mistakes, Halloran said. "You can't fix
a problem if you don't know about it," she said.
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Key components. Leadership support, staff feedback, a procedure for collecting good catch events, and an analysis
process are key components to a successful program. "A unit director or clinician giving feedback to an employee
who has reported a good catch makes it more impactful," according to Jacqueline Morgan, MSN, RN, CMSRN,
quality nurse coordinator II, patient safety, UPMC St. Margaret.
Knowing about good catches guides the hospital on where to concentrate its efforts, according to Grande. "We
wanted to take the harm out of the equation and catch these events before they reach the patient," she said.
Process improvement initiatives. Aria Jefferson Health established a good catch program to enhance its culture of
safety, according to Janice Taylor, RN, MSN, director, risk management. "Good catches occur at a much higher rate
than events that reach the patient, but are significantly underreported," Taylor said. "These good catches represent
processes that are not reliable."
Each of the hospital patient safety, risk management, and quality leaders interviewed reported an increase in good
catch submissions after establishing a formal good catch program. Reporting these events is critical to
strengthening Aria's safety culture, Taylor said. "This enables investigation and follow up so events can be prevented
from happening in the first place rather than reacting to mistakes that have been made," she said.
The program at UPMC St. Margaret has led to several improvements, including a change in the way a peritoneal
dialysis solution is ordered, according to Morgan. The good catch was reported through the event reporting system
and led to changes in how the solutions are ordered in the electronic health record, she said.
Discussion
Analysis of PA-PSRS reveals an increase in the "good catch-to-Serious Event" ratio of Pennsylvania hospitals over a
12-year period. Good catch programs have helped Pennsylvania hospitals promote the reporting of good catches and
support a nonpunitive safety culture with recognition and rewards. Analyzing and trending good-catch data may
maximize its effectiveness and identify opportunities for system improvements.
Studies have found that by using the larger number of events reported as good catches, analysis can be performed
on common causes of system hazards or failures as a basis to drive improvements such as changing practices,
upgrading equipment, or increasing educational activities, to decrease the possibility of the same event occurring to
another patient. Through this vigilant monitoring, an event with serious patient harm may be averted.
For example, in the good catch by the patient care assistant who reported a bed moved while transferring a patient
despite the wheels being locked, a series of actions took place after the event was reported that led to hospital-wide
improvements and decreased the possibility of the event reoccurring. After the patient care assistant noticed the
problem and prevented harm, she did not just fix the problem at the moment and move on but also checked to see
whether the problem was elsewhere in her unit, and the hospital subsequently took the information seriously and
checked on the conditions throughout the facility.
Six-phase framework. Johns Hopkins Hospital used a six-phase framework to identify, report, analyze, mitigate,
reward, and follow its good catches. The process examined 29 patient safety hazards identified by individuals or
groups in the hospital, which led to sustained quality improvement initiatives.
In one case, an anesthesiologist found a high-concentration heparin vial in a bin labeled for low concentration. This
resulted in the removal of the vial, an investigation of why this occurred, and a process to prevent the stocking of
high-concentration heparin throughout the institution. Further, the physician who identified the event received a
reward, and more than a year's worth of monitoring verified that corrective measures were sustained.
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Event investigation. Mazur and coauthors found that a good catch program in the Department of Radiation
Oncology at the University of North Carolina had a positive impact on the organization's quality and safety efforts,
resulting in improvements in the patient safety culture and in patient satisfaction. After investigating 560 good
catches, they discovered more than half of the good catches occurred in situations caused by performance issues
such as not following standardized processes and poor communication.
The remaining events were caused by the lack of standardized processes and technological/environmental factors.
Using a safety survey tool from the Agency for Healthcare Research and Quality (AHRQ), the department reviewed
results from three different surveys before and after instituting their good catch program and found improvements in
their safety culture. Mazur and co-authors in another study found that identifying behaviors of healthcare workers
though direct observation led to filling in gaps of knowledge about what factors drive effective improvement efforts.
Increased reporting through recognition. The Children's Hospital of Penn State Health Milton S. Hershey Medical
Center found its good catches increased by 240% after establishing a "Great Catch" program in the Pediatric Acute
Care Unit. In the published study, employees found that reporting good catches resulted in immediate action from
nursing leadership and led to increased reporting of good catches in other units within the hospital.
Limitations
The type and number of reports collected depend on the degree to which facility reporting is accurate and complete.
Variations may be the result of reporting cultures and patterns and interpretation of how events are reported. No
benchmark for the optimal number of reports or ratio of good catches to Serious Events has been established.
Interviews may include unrecognized biases, and the sample may not represent the entire spectrum of facility types.
Good Catch Program Design
The following program design elements suggested in the literature, and by the Pennsylvania patient safety, risk
management, and quality leaders noted above, may be useful to healthcare facilities seeking to establish a good
catch program.
Program Kickoff
Get support from top leadership. Present the program to the board and executive leadership prior to
launch.
Choose a theme and/or slogan to promote the program (e.g., baseball or fishing).
Use positive language; collect "good/great catches" instead of "near-misses" or "close calls."
Present and describe program to all staff in departmental meetings and through all communication methods
available in the facility, such as newsletters, e-mail, and bulletin boards.
Involve leadership in the kickoff and provide regular feedback on program actions.
Nominations
Accept all nominations, but establish clear definitions of what constitutes a good catch for the group
responsible for recognition.
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Make the submission process easy, streamlined, and available 24 hours per day.
Provide as many submission methods as possible, including e-mail, phone/voicemail, electronic health record,
and written nominations.
Acknowledge all nominations in some way.
Reward and Recognize
Recognize nominators, to increase the number of submissions.
Use departmental meetings to review nominations with staff and share improvement actions.
Recognize selected nominees with one or more of the following:
Description in newsletter or on website
Thank you note or letter from administration
Certificate or plaque
Gift card or voucher
Additional paid-time off
Pin or other ornament
Photo of winner(s) posted in staff area
Presentation involving administration and direct supervisor
Letter in personnel file
Analysis and Improvement Activities
Analyze for patterns/trends by organizing submission into categories.
Provide feedback to staff.
Involve nominee and/or nominator in improvement efforts.
Use a process life cycle algorithm such as Plan, Do, Study/Check, Act or the Define, Measure, Analyze,
Improve, and Control method to help review good catch events and implement corrective actions.
Evaluate program by surveying staff.
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Report follow up in PA-PSRS under recommendations for tracking and trending.
Implement improvement actions based on what is learned from good catches.
Conclusion
Analysis of PA-PSRS reveals a positive increase in the ratio of good catches to Serious Events for Pennsylvania
hospitals over a 12-year period. The hospital patient safety, risk management, and quality leaders interviewed concur
that good catch programs help Pennsylvania hospitals promote the reporting of good catches and support a
nonpunitive safety culture with recognition and rewards. Implementing and promoting good catch reporting may
help facilities analyze events and proactively implement risk reduction strategies to improve patient safety.
Pennsylvania hospitals may consider using their facility ratio provided by their PSL in the Good Catch Comparison
report to compare their reporting performance to hospitals of similar type and size and statewide. Analyzing facility-
specific "good catch-to-Serious Event" ratios by event type may help hospitals keep track of their good catches and
emphasize successful practices or targets for improvement efforts.
Notes
1. National Safety Council. Near miss reporting systems. Itasca (IL): National Safety Council; 2013. 3 p. Also
available: http://www.nsc.org/workplacetrainingdocuments/near-miss-reporting-systems.pdf
(http://www.nsc.org/workplacetrainingdocuments/near-miss-reporting-systems.pdf).
2. Aspden P, Corrigan JM, Wolcott J, Erickson SM, editors. Patient safety: Achieving a new standard for care.
Washington (DC): National Academies Press; 2004.
3. Barnard D, Dumkee M, Bains B, Gallivan B. Implementing a good catch program in an integrated health
system. Healthc Q. 2006 Oct;9:22-7.
4. Inspiring healthcare stories emerge from the Pennsylvania Patient Safety Authority's annual I Am Patient
Safety contest. [internet]. Harrisburg (PA): Pennsylvania Patient Safety Authority; 2017 Mar 9 [accessed 2017
Mar 28]. [2 p].
Available: http://patientsafety.pa.gov/newsandinformation/pressreleases/pages/pr_march_9_2017_final.aspx
(/newsandinformation/pressreleases/pages/pr_march_9_2017_final.aspx)
5. AHRQ Health Care Innovations Exchange. Archived Service Delivery Innovation Profile: multifaceted program
increases reporting of potential errors, leads to action plans to enhance safety (University of Texas M.D.
Anderson Cancer Center). In: AHRQ Health Care Innovations Exchange [Web site]. Rockville (MD): Agency
for Healthcare Research and Quality (AHRQ)[accessed 2017 Mar 22]. Available:
https://innovations.ahrq.gov/profiles/multifaceted-program-increases-reporting-potential-errors-leads-action-
plans-enhance-safety (https://innovations.ahrq.gov/profiles/multifaceted-program-increases-reporting-
potential-errors-leads-action-plans-enhance-safety).
6. Taylor J. (Director, Risk Management, Aria Jefferson Health). Conversation with: Pennsylvania Patient Safety
Authority. 2017 Feb 17.
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12,13
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7. Jordan M, Tallierchio C, Bluemer N. (Director, Quality Management; Clinical Quality Analyst; Quality
Management Assistant, Quality Management Department, Eagleville Hospital). Conversation with:
Pennsylvania Patient Safety Authority. 2017 Jan 30.
8. Halloran A. (Director, Risk Management and Performance Improvement, Haven Behavioral Health).
Conversation with: Pennsylvania Patient Safety Authority. 2017 Feb 8.
9. Grande K. (Director of Operations and Risk Management, UPMC Hamot). Conversation with: Pennsylvania
Patient Safety Authority. 2017 Feb 17.
10. Morgan J. (Quality Nurse Coordinator II, Patient Safety, UPMC St. Margaret/UPMC Passavant/Cranberry).
Conversation with: Pennsylvania Patient Safety Authority. 2017 Apr 19.
11. Traynor K. Safety culture includes "Good Catches" [internet]. Bethesda (MD): American Society of Health-
System Pharmacists; 2015 Oct 1 [accessed 2017 Mar 13]. Available:
http://www.ashp.org/menu/news/pharmacynews/newsarticle.aspx?id=4253
(http://www.ashp.org/menu/news/pharmacynews/newsarticle.aspx?id=4253).
12. Mazur L, Chera B, Mosaly P, Taylor K, Tracton G, Johnson K, Comitz E, Adams R, Pooya P, Ivy J, Rockwell
J, Marks LB. The association between event learning and continuous quality improvement programs and
culture of patient safety. Pract Radiat Oncol. 2015 Sep-Oct;5(5):286-94. Also available:
http://dx.doi.org/10.1016/j.prro.2015.04.010 (http://dx.doi.org/10.1016/J.PRRO.2015.04.010). PMID: 26127007
13. Herzer KR, Mirrer M, Xie Y, Steppan J, Li M, Jung C, Cover R, Doyle PA, Mark LJ. Patient safety reporting
systems: sustained quality improvement using a multidisciplinary team and "good catch" awards. Jt Comm J
Qual Patient Saf. 2012 Aug;38(8):339-47. PMID: 22946251
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individual accountability trade-off. J Interprof Care. 2012 Mar;26(2):121-6. Also available:
http://dx.doi.org/10.3109/13561820.2011.642424 (http://dx.doi.org/10.3109/13561820.2011.642424). PMID:
22214406
15. Good catches result in system changes. MD Today. 2012 Fall.
16. Mazur LM, McCreery JK, Chen SJ. Quality improvement in hospitals: identifying and understanding behaviors.
J Healthc Eng. 2012;3(4):621-48.
17. Albright D, Blevins L, Bradley B. Increased error reporting through a great catch program. AONE Annual
Meeting. Also available: http://www.aone.org/annual-meeting/docs/posters/p344.pdf
(http://www.aone.org/annual-meeting/docs/posters/p344.pdf).
18. Neiswender K. Using a good catch program to sustain a culture of safety. Press Ganey Associates, Inc.; 2014.
Also available: http://www.pressganey.com/docs/default-source/safety-summit-archive/2014-safety-
summit/sustaining-a-culture-of-safety-through-good-catches-ss2014-kneiswender-healthcare-performance-
improvement.pdf (http://www.pressganey.com/docs/default-source/safety-summit-archive/2014-safety-
summit/sustaining-a-culture-of-safety-through-good-catches-ss2014-kneiswender-healthcare-performance-
improvement.pdf).
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Patient Saf. 2005;1:133-7.
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20. Plan-Do-Study-Act (PDSA) Directions and Examples. [internet]. Rockville (MD): Agency for Healthcare
Research and Quality (AHRQ); 2015 Feb [accessed 2017 Apr 19]. Available:
http://www.ahrq.gov/professionals/quality-patient-safety/quality-resources/tools/literacy-toolkit/healthlittoolkit2-
tool2b.html (http://www.ahrq.gov/professionals/quality-patient-safety/quality-resources/tools/literacy-
toolkit/healthlittoolkit2-tool2b.html).
21. Training Manual and Users' Guide [Version 6.5]. Plymouth Meeting (PA): Pennsylvania Patient Safety
Authority; 2015 Jun. 122 p.
Supplemental Material
Using Your Good Catch Comparison Report
The Pennsylvania Patient Safety Authority provides a hospital-specific Good Catch Comparison report that allows
individual Pennsylvania hospitals to compare with hospitals of similar type and size. Children's hospitals can obtain
their ratios separately from hospitals. The report contains the individual hospital's ratio of good catches to Serious
Events and a breakdown of their own good catches and Serious Events by event type. Hospitals can view their own
data side-by-side with statewide aggregate data to highlight potential areas for improvement.
Consider the following opportunities when reviewing a report:
Target event types with a lower ratio of good catches to Serious Events.
Identify effective practices in event types with a higher or increasing good-catch-to-Serious-Event ratio.
Identify event types with lower ratios than peer groups.
Review changes in data over time to categorize areas where reporting has shifted to either more or fewer
good catches.
Patient Safety Officers may request a Good Catch Comparison Report by contacting their Patient Safety Liaison
(PSL)—see a map identifying PSLs by region (/Pages/ContactPatientSafetyAuthorityStaff.aspx) or contact the
Authority office at patientsafetyauthority@pa.gov (mailto:patientsafetyauthority@pa.gov) or (717) 346-0469.
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The Pennsylvania Patient Safety Advisory may be reprinted
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distributed in its entirety and without alteration. Individual
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provided the source is clearly attributed.
Current and previous issues are available online at
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... The term near miss was felt to be vague (Siegenthaler et al., 2005), confusing (ISMP, 2009), blame orientated (Ginsburg et al., 2009) and subjective (for example, Ginsburg et al., 2009;Clinton and Getachew, 2003). Several articles advocated for 'good catch' (for example, Wallace et al., 2017;Traynor, 2015). However, good catch definitions varied and were not always synonymous with near miss (Crandall et al., 2018). ...
... Reporting errors is fundamental to error prevention. Proactive management and an effective error reporting system are essential to identifying errors before they harm patients (18). The frequency of error reporting from the previous safety survey exposed an alarming outcome to be the 9 th least prioritize safety composite. ...
Research
Full-text available
This study highlighted the effectiveness of a ahealthcare organization’s implementation of hospital-wide approach aimed at promoting culture change to enhance patient safety.
... • Encourage frontline caregivers to identify potential risks before an adverse event occurs [34][35][36] • Perform hand hygiene and clean the catheter hub before use 37 implementation of facility reporting systems. ...
Article
Full-text available
Venous access is an essential method of providing life-saving therapy. As part of intensive efforts to decrease the incidence of central line–associated bloodstream infections (CLABSIs), healthcare facilities may be increasing the use of short (noncentral) peripheral venous catheters (PVCs). To investigate this, the Patient Safety Authority (PSA) sought to explore the relationship of actual to predicted complications per central venous catheters (CVCs) and PVCs over a nine-year period. In addition, as PVCs are not without risk and CVCs pose risks aside from infection, we sought to identify the type and relationship of PVC to CVC complications and to quantify the timing and types of PVC and CVC complications and their associated risk factors. A query of the PSA’s statewide event reporting database, the Pennsylvania Patient Safety Reporting System (PA-PSRS), for venous catheter complication events and a query of the National Healthcare Safety Network (NHSN) database for both primary bloodstream infections (BSIs) and CLABSIs occurring at inpatient facilities from January 1, 2009, through December 31, 2017, yielded 115,937 events. A methodical sampling of PA-PSRS yielded 2,413 PVC and CVC events. These were analyzed for the timing of complications reported, the type of complication reported, and any identified risk factors. Overall reports of PVC complications increased, and the correlation between actual and predicted PVC events over the nine years studied is strong and statistically significant. The slight decrease in the number of reported CVC complications was not statistically significant. The authors used regression analysis to determine the best-fitting line through the predicted and actual observed events during the period of observation. These data are not intended to present a predictive model of future events. No correlation was found between the numbers of PVC and CVC complications. The greatest number of PVC complications, particularly infiltration, occurred during catheter maintenance. Excluding NHSN-reported CLABSIs, the greatest number of CVC complications, particularly pneumothorax, occurred during catheter insertion. Education and training are key to preventing intravascular device–associated complications. Healthcare facilities are encouraged to evaluate policy, procedures, and actual practices to eliminate complications and improve outcomes. In addition, quality improvement efforts aimed at decreasing CLABSIs should include measuring and all PVC complications as a balancing metric.
... • Encourage frontline caregivers to identify potential risks before an adverse event occurs [34][35][36] • Perform hand hygiene and clean the catheter hub before use 37 implementation of facility reporting systems. ...
Article
Full-text available
Improving patient safety is an ongoing journey that benefits from periodic assessment to recognize, reward, and redirect efforts. As an independent state agency, the Patient Safety Authority (PSA) is uniquely positioned to both conduct comprehensive safety assessments and support improvement efforts. A process measures survey of acute care facilities was conducted in November and December 2018. The purpose was to inform the PSA’s strategic direction, provide benchmarking data to facilities, and understand the current patient safety landscape. The survey consisted of 48 questions divided into 10 domains: Behavioral Health, Falls, Health Information Technology, Improving Diagnosis, Infection Prevention and Control, Leadership, Medication Safety, Obstetrics, Safe Surgery, and Transition of Care. Each question asked respondents to report the degree to which a specific safety practice has been implemented at their facility. In all, 153 unique facility responses with at least 30% of the survey questions completed were received and analyzed. According to respondents, the domains Safe Surgery, Infection Prevention and Control, and Obstetrics had the highest percentages of full implementation, while Behavioral Health, Medication Safety, and Improving Diagnosis had the lowest. Looking across domains, two new themes emerged: first, a high percentage of full implementation of safety practices to support communication about patient safety with frontline staff and second, a low percentage of full implementation of safety practices that promote patient engagement in organizational efforts to support safe patient care. These results will inform the PSA’s focus over the next several years.
Article
Objectives: For years, health care has recognized that learning from near misses offers potential opportunities to reduce unintended harm to patients. However, these benefits have yet to be realized. It is assumed that effective actions are being implemented as a result of learning from healthcare near misses, leading to improvements in patient safety. A scoping review of the healthcare literature was undertaken to explore the value of learning from near misses in the improvement of patient safety. Methods: The scoping review was conducted on Ovid MEDLINE, Embase, and CINAHL. Eligible articles published since 2000 were included. Results: A total of 4745 articles were identified through the searches, with 19 included in the final review. The articles included one randomized control trial. All the included articles had evidence of action after reporting or investigation of near misses, with the majority showing evaluation of impact. Actions were human, administrative, and engineering focused. Impact evaluation focused on the reduction of near misses, but without consideration of patient safety outcome measures, such as harm. The review also noted limited availability of experimental research and variability in near-miss definitions and that actions are not just the result of near misses. Conclusions: Currently, health care assumes that reporting and learning from near misses improves patient safety. The literature provides limited evidence supporting these assumptions and shows that actions as a result of near misses are commonly aimed at the human. There is a need to prove the benefits of focusing on near misses in health care and for more system-level actions.
Article
For over two decades, healthcare organizations have emphasized developing a culture of safety rather than simply focusing on preventing error. However, healthcare errors continue at great cost to patients and healthcare organizations. The recent high-profile conviction of a former nurse in a university medical center for a medication error highlights the need for deeper integration of just culture across all levels of healthcare. Nurse educators must embrace just culture and safety event reporting in didactic and competency-based learning. The literature is replete regarding the importance of just culture in nursing education, student errors, and the development of reporting systems, but there is no description of implementation of error and near miss reporting and integration of just culture in nursing programs. This article describes the implementation of successful error and near miss programs in two nursing programs and provides recommendations for promoting and sustaining just culture in nursing education through robust safety event reporting.
Article
Full-text available
Purpose A modern radiation oncology electronic medical record (RO-EMR) system represents a sophisticated human-computer interface with the potential to reduce human driven errors and improve patient safety. As the RO-EMR becomes an integral part of clinical processes, it may be advantageous to analyze learning opportunities (LO) based on their relationship with the RO-EMR. This work reviews one institution's documented LO to: 1) study their relationship with the RO-EMR workflow, 2) identify best opportunities to improve RO-EMR workflow design, and 3) identify current RO-EMR workflow challenges. Materials and Methods Internal LO reports for an 11-year contiguous period were categorized by their relationship to the RO-EMR. We also identify the specific components of the RO-EMR utilized or involved in each LO. Additionally, contributing factor categories from the ASTRO/AAPM sponsored Radiation Oncology Incident Learning System's (RO-ILS) nomenclature was used to characterize LO directly linked to the RO-EMR. Results A total of 163 LO from the 11-year period were reviewed and analyzed. Most (77.2%) LO involved the RO-EMR in some way. The majority of the LO were the results of human/manual operations. The most common RO-EMR components involved in the studied LO were documentation related to patient setup, treatment session schedule functionality, RO-EMR used as a communication/note-delivery tool, and issues with treatment accessories. Most of the LO had staff lack of attention and policy not followed as two of the highest occurring contributing factors. Conclusions We found that the majority of LO were related to RO-EMR workflow processes. The high-risk areas were related to manual data entry or manual treatment execution. An evaluation of LO as a function of their relationship with the RO-EMR allowed for opportunities for improvement. In addition to regular radiation oncology quality improvement review and policy update, automated functions in RO-EMR remain highly desirable.
Article
Full-text available
Improving operational performance in hospitals is complicated, particularly if process improvement requires complex behavioral changes. Using single-loop and double-loop learning theory as a foundation, the purpose of this research is to empirically uncover key improvement behaviors and the factors that may be associated with such behaviors in hospitals. A two-phased approach was taken to collect data regarding improvement behaviors and associated factors, and data analysis was conducted using methods proposed by grounded theorists. The contributions of this research are twofold. First, five key behaviors related to process improvement are identified, namely Quick Fixing, Initiating, Conforming, Expediting, and Enhancing. Second, based on these observed behaviors, a set of force field diagrams is developed to structure and organize possible factors that are important to consider when attempting to change improvement behaviors. This begins to fill the gap in the knowledge about what factors drive effective improvement efforts in hospital settings.
Article
Full-text available
Despite the focus on patient safety and quality health care for the last two decades, there is still limited understanding of how interprofessional interactions at an organizational or work unit level influence how clinicians perceive and respond to safety events and errors. Within the rubric of safety events, there has been a growing interest in near misses as precursors to adverse events in health care. Given the interactive nature of the variety of professionals working together in the delivery of health care, understanding how the different clinicians experience and respond to near misses in practice is important. A constructivist grounded theory approach was employed for this study which included semi-structured interviews with 24 participants in a large teaching hospital in Canada. Findings from this study provide a deeper understanding into how different clinicians experience and respond to near misses in clinical practice. This understanding indicates that collective vigilance can potentially create risk by eroding individual professional accountability through reliance on other team members to catch and correct their errors. Further research is needed to explore in more depth the trade-offs between collective vigilance and individual accountability by relying on others to catch and correct the potentially harmful errors and avert negative outcomes.
Article
Full-text available
In 2004, the Canadian Adverse Events Study (Baker et al. 2004) determined the incidence rate of adverse events (AE) in Canada to be 7.5%. This translates to approximately 185,000 for the almost 2.5 million annual hospital admissions in Canada. The study noted "close to 70,000 of these AEs were potentially preventable". In March 2005, a "Good Catch" program was implemented in Edmonton's Capital Health Region, one of the largest integrated health regions in Canada, as part of the region's comprehensive system of reporting, analyzing and managing incidents, adverse events and near misses.
Article
Hospitals that recognize “good catches”—interceptions of medication-related problems and other potential safety issues before they reach the patient—demonstrate that doing the right thing can be personally rewarding while supporting institutional efforts to improve patient care. Pamela
Article
To present our approach and results from our quality and safety program and to report their possible impact on our culture of patient safety. We created an event learning system (termed a "good catch" program) and encouraged staff to report any quality or safety concerns in real time. Events were analyzed to assess the utility of safety barriers. A formal continuous quality improvement program was created to address these reported events and make improvements. Data on perceptions of the culture of patient safety were collected using the Agency for Health Care Research and Quality survey administered before, during, and after the initiatives. Of 560 good catches reported, 367 could be ascribed to a specific step on our process map. The calculated utility of safety barriers was highest for those embedded into the pretreatment quality assurance checks performed by physicists and dosimetrists (utility score 0.53; 93 of 174) and routine checks done by therapists on the initial day of therapy. Therapists and physicists reported the highest number of good catches (24% each). Sixty-four percent of events were caused by performance issues (eg, not following standardized processes, including suboptimal communications). Of 31 initiated formal improvement events, 26 were successfully implemented and sustained, 4 were discontinued, and 1 was not implemented. Most of the continuous quality improvement program was conducted by nurses (14) and therapists (7). Percentages of positive responses in the patient safety culture survey appear to have increased on all dimensions (p < .05). Results suggest that event learning and continuous quality improvement programs can be successfully implemented and that there are contemporaneous improvements in the culture of safety. Copyright © 2015 American Society for Radiation Oncology. Published by Elsevier Inc. All rights reserved.
Article
Objectives: To investigate the ability of health care providers to correctly identify close calls and errors and to examine the role of close call and error definitions on such identification. Methods: Sixty-eight health care providers from a large, academic medical center institution participated (22 physicians, 23 nurses, 13 pharmacists, and 10 physician assistants). Five hypothetical errors and 5 close call scenarios were developed based upon actual errors and close calls from the institution. Each participant was provided with all 10 scenarios to evaluate. Additionally, to determine the importance of including a definition of a close call or error, participants were randomly assigned to 1 of 2 groups: group 1 received definitions of errors and close calls before reading each scenario, whereas group 2 did not receive these definitions. After reading each scenario, providers classified the scenarios as errors, close calls, or neither. Results: The majority of participants correctly identified close call and error scenarios. The percentage of scenarios categorized correctly by profession for close calls and errors, respectively, was: 67.8% and 74.8% for nurses, 73.8% and 78.5% for pharmacists, 74% and 80% for physician assistants, and 67.6% and 78.2% for physicians. Participants with definitions of close calls were significantly more likely to identify them correctly than participants without definitions (t(65) = 2.303, P < 0.05). The same finding was not replicated for error scenarios (t(66) = 0.149, P > 0.05). Conclusions: The rate of incorrectly identifying close calls, although relatively low, suggests that close call reporting systems might be underutilized due to provider knowledge about these medical situations. The findings provide support for the need to educate providers about close calls to maximize the likelihood of receiving close call reports.
Since 1999, hospitals have made substantial commitments to health care quality and patient safety through individual initiatives of executive leadership involvement in quality, investments in safety culture, education and training for medical students and residents in quality and safety, the creation of patient safety committees, and implementation of patient safety reporting systems. At the Weinberg Surgical Suite at The Johns Hopkins Hospital (Baltimore), a 16-operating-room inpatient/outpatient cancer center, a patient safety reporting process was developed to maximize the usefulness of the reports and the long-term sustainability of quality improvements arising from them. A six-phase framework was created incorporating UHC's Patient Safety Net (PSN): Identify, report, analyze, mitigate, reward, and follow up. Unique features of this process included a multidisciplinary team to review reports, mitigate hazards, educate and empower providers, recognize the identifying/reporting individuals or groups with "Good Catch" awards, and follow up to determine if quality improvements were sustained over time. Good Catch awards have been given in recognition of 29 patient safety hazards identified since 2008; in each of these cases, an initiative was developed to mitigate the original hazard. Twenty-five (86%) of the associated quality improvements have been sustained. Two Good Catch award-winning projects--vials of heparin with an unusually high concentration of the drug that posed a potential overdose hazard and a rapid infusion device that resisted practitioner control--are described in detail. A multidisciplinary team's analysis and mitigation of hazards identified in a patient safety reporting process entailed positive recognition with a Good Catch award, education of practitioners, and long-term follow-up.
Director, Risk Management, Aria Jefferson Health). Conversation with: Pennsylvania Patient Safety Authority
  • J Taylor
Taylor J. (Director, Risk Management, Aria Jefferson Health). Conversation with: Pennsylvania Patient Safety Authority. 2017 Feb 17.
Quality Management; Clinical Quality Analyst; Quality Management Assistant, Quality Management Department, Eagleville Hospital). Conversation with: Pennsylvania Patient Safety Authority
  • M Jordan
  • C Tallierchio
  • N Bluemer
Jordan M, Tallierchio C, Bluemer N. (Director, Quality Management; Clinical Quality Analyst; Quality Management Assistant, Quality Management Department, Eagleville Hospital). Conversation with: Pennsylvania Patient Safety Authority. 2017 Jan 30.