Essential tips for organizing conferences and events
Abstract
Many conferences and training events are organised by individuals who have little experience of doing so. Some have had the task thrust upon them without being offered adequate training, and have little idea of the time, experience and care needed to plan and manage events effectively. Each conference is different, and each can present a new problem to the unprepared, even to the most experienced conference organiser. This book provides immediate, accessible advice on how to run an effective event, featuring a wealth of practical tips, guidelines, case studies, action checklists, and useful sample material and templates. All areas of organisation are covered, including: managing, planning, contingency planning, targeting, costing and budgeting, housekeeping, administering, assuring the quality of content, evaluating, disseminating and ensuring continuity. © Fiona Campbell, Alison Robinson, Sally Brown and Phil Race, 2003.
... Esto es lógico en un sector profesional y académico emergente y con un fuerte peso en la formación profesional " (p.8). Sí es cierto que gran parte de las publicaciones son practicas, y en términos generales se refieren a los aspectos operativos de los eventos, su proceso de planificación, organización y logística (Allen, O'Toole, McDonell, Harris, 2005; Bowdin, McDonnell, Allen, O`Toole, 2005 Campbell, Robertson, Brown, S. y Race, R., 2003; Getz, 1990 Getz, y 2007 Golblatt, 2005; Masterman, 2004; Raj, Walters, Rashid, 2008; Robinson, Wale, y Dickson, 2010; Silvers, 2003; Tassiopoulus, 2005; Tum, Norton y Nevan, Van der Eagen, 2002; Watt, 1998), seguridad (Hannan, 1998; Ridley, 2008; Silvers, 2007; Tarlow, 2002), así como relativas a la importancia del turismo de reuniones y la industria del ocio en el crecimiento de los eventos en el mundo (Getz, 1991; Nicholson y Pearce, 2001; San Salvador, 2010), trabajos sobre la contribución de los eventos a la imagen de marca territorial (Aaker, 1994; Campillo, 2012; Baamonde, 2010 Baamonde, , 2011 Baamonde, , 2012 Baloglus y Mangaloglu, 2001; Fernández y Feijó, 2013; Jiménez y San Eugenio 2009; Costa, 2004; Dowling, 2001; Erickson y Kushner, 1999; Jiménez, 2005, Valls, 1992), y a la historia de la ciudades (Baamonde, 2012; Batista, 2008; Benilis y Ordinas, 2003; Carrizo y Vieira, 2009; Espejo y Ponce, 1999; Vera, 1997).El estudio académico de la organización de eventos en España es prácticamente inexistente, salvo el que lo vincula directamente al ámbito del protocolo. De hecho, la formación universitaria en organización de eventos en nuestro país siempre estuvo ligada al protocolo, al ceremonial y a las relaciones institucionales, y normalmente integrada en los contenidos de diversas asignaturas contempladas en planes de estudios en el ámbito de las ciencias de la comunicación 2 . ...
The purpose of this paper is to study the organization of events in the context of Spanish companies, and in the professional sector of events industry, as well as the type and format adopted by these events to achieve the objectives for which they have been designed and promoted. The research focuses on the context in which the events industry develops in the world of Spanish companies, in its evolution, and identifying the different participants: companies, suppliers and events agencies; always from a communicational approach of event management. Considered the academic studies of the event management discipline as something almost nonexistent in Spain, except the one that links to protocol, this paper explores and analyzes different international academic and scientific publications, besides statistical reports, to propose a definition of corporate event and its characteristics, in order to facilitate a classification. As a support for the proposal of the research, this study has investigated the categories and the characteristics of those events that participate in three prestigious awards of the events industry in areas of reference for Spain: the European Best Event Awards (Europe), the Ibero American Promotions and Events Festival (Latin America), and Eventoplus Awards (Spain).
Conference organization is a large and complex task that offers many opportunities for professional growth and development. Furthermore, many academics pursue organizing an international or regional conference as a means to promotion in professorial ranking at higher education institutions around the world. This chapter recounts numerous tasks that must be fulfilled in organizing a conference and offers insight into the best way to form a conference committee to complete these tasks. It also offers some preventative advice for situations that may arise and advice for dealing with situations that may need immediate attention when organizing a conference, and some perspectives on the future of professional academic conferences.
A convenient and efficient approach is presented in this study for developing advanced thermosetting composite laminates reinforced or not with 0.5 wt% of pristine CNTs. A highly aromatic benzoxazine monomer was selected as the matrix for the preparation of carbon fiber composites due to its strong intrinsic affinities with CNTs. Fine CNT dispersion was achieved within the whole composite after fabric impregnation leading to a considerable increase of the glass transition temperature of about 50 °C. The resulting multiscale composite exibits an improved thermomechanical stability, up to 300 °C and its room temperature flexural strength is enhanced from 520 to 700 MPa. Moreover, the confinement of neat CNTs within the whole composite is also found to have a beneficial effect on the fire properties and the water sensitivity of the composite. These promising results highlight that when neat CNTs are able to develop strong interactions with the aromatic resin, the resulting system can provide a new and efficient way to design and improve the properties of composite laminates.
This chapter provides several tips to get the most benefits from a conference. Regardless of attending a conference or organizing one, you would get the benefits as long as you do it right.
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