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Mystery shoppers: An evaluation of their use in monitoring performance

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Purpose – The purpose of this paper is to examine what mystery shopping is, why it is used and how mystery customers are trained and how the information collected is fed back to the client organisation. Design/methodology/approach – The approach was to use an online survey of mystery shoppers compares the reality of the situation with the best practice identified from the extant literature. Findings – The main outcome was that results identify good and bad practices in all areas of the process and guidelines for the recruitment, training and monitoring of mystery shoppers are proposed including in-depth training in all aspects of the job. Research limitations/implications – A sample of 85 mystery shoppers was used and only in the UK. It would be interesting to widen this out internationally. Practical implications – Mystery shoppers are used worldwide by services to evaluate the performance of their front-line people and processes but are their evaluations valid and reliable? This research identifies good and bad practice which should help managers to design their training for mystery shoppers. Originality/value – The paper addresses a gap in the literature on the perceptions of mystery shoppers.
The TQM Journal
Mystery shoppers: an evaluation of their use in monitoring performance
Jacqueline Douglas
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To cite this document:
Jacqueline Douglas , (2015),"Mystery shoppers: an evaluation of their use in monitoring
performance", The TQM Journal, Vol. 27 Iss 6 pp. 705 - 715
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http://dx.doi.org/10.1108/TQM-04-2015-0052
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Chih-Hsing Liu, Sheng-Fang Chou, Bernard Gan, Jin-Hua Tu, (2015),"How “quality” determines
customer satisfaction: Evidence from the mystery shoppers’ evaluation", The TQM Journal, Vol. 27
Iss 5 pp. 576-590 http://dx.doi.org/10.1108/TQM-01-2013-0004
Alan M. Wilson, (1998),"The role of mystery shopping in the measurement of service
performance", Managing Service Quality: An International Journal, Vol. 8 Iss 6 pp. 414-420 http://
dx.doi.org/10.1108/09604529810235123
Margaret Erstad, (1998),"Mystery shopping programmes and human resource management",
International Journal of Contemporary Hospitality Management, Vol. 10 Iss 1 pp. 34-38 http://
dx.doi.org/10.1108/09596119810199318
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Mystery shoppers:
an evaluation of their use
in monitoring performance
Jacqueline Douglas
Liverpool Business School, Liverpool John Moores University, Liverpool, UK
Abstract
Purpose The purpose of this paper is to examine what mystery shopping is, why it is used and how
mystery customers are trained and how the information collected is fed back to the client organisation.
Design/methodology/approach The approach was to use an online survey of mystery shoppers
compares the reality of the situation with the best practice identified from the extant literature.
Findings The main outcome was that results identify good and bad practices in all areas of the
process and guidelines for the recruitment, training and monitoring of mystery shoppers are proposed
including in-depth training in all aspects of the job.
Research limitations/implications A sample of 85 mystery shoppers was used and only in the
UK. It would be interesting to widen this out internationally.
Practical implications Mystery shoppers are used worldwide by services to evaluate the
performance of their front-line people and processes but are their evaluations valid and reliable? This
research identifies good and bad practice which should help managers to design their training for
mystery shoppers.
Originality/value The paper addresses a gap in the literature on the perceptions of mystery shoppers.
Keywords Service quality, Mystery customers, Validity and reliability
Paper type Research paper
1. Introduction
Service managers have traditionally used service standards to manage the service
delivery process. First they set the standard and then they measure performance
against that standard, taking action when standards have not been met. The main
difficulties with monitoring performance are associated with the heterogeneous nature
of services, their perishability, their blend of tangible and intangible elements and the
fact that consumption takes place simultaneously with production (Fitzsimmons, 2012).
It is this simultaneity of production and consumption in particular that has added to
the complexity of monito ring what is now commonly referred to as the moment of
truth. This means that the customer is present and therefore part of the delivery
process and able to interact to varying degrees with the service provider.
One method for monitoring this moment of truth and the processes and standards
that support it that has increased in popularity in recent years is the use of mystery
shoppers or mystery customers as they are sometimes called. This study focuses on
what the experience of mystery shoppin g is like for the mystery shopper. It examines
recruitment and training, the evaluation visit, data collection, reporting methods and
feedback, as well as the reliability and validity of this particular method of obtaining
customer intelligence in order to determine its effectiveness. These aims will be
achieved by examining the literature on mystery shopping and by reporting the results
and analysis of a survey of mystery shoppers undertaken to gather their views on what
they do and how they do it.
The TQM Journal
Vol. 27 No. 6, 2015
pp. 705-715
© Emerald Group Publishing Limited
1754-2731
DOI 10.1108/TQM-04-2015-0052
Received 17 April 2015
Revised 3 August 2015
Accepted 7 August 2015
The current issue and full text archive of this journal is available on Emerald Insight at:
www.emeraldinsight.com/1754-2731.htm
Appreciation is given to S. Afzal for the collection and analysis of the primary data.
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2. Mystery shopping
2.1 What is mystery shopping
Wilson (1998a) defines mystery shoppers as researchers who act as customers or
potential customers to monitor the quality of processes and procedures used in the
delivery of a service (p. 414). Xu and He (2014) found that this method has been in use
since the 1940s. The emphasis is on the service experience as it unfolds, looking at which
activities and procedures which do or do not happen rather than gathering opinions
(p. 415). The aim is to obtain facts rather than perceptions. In their research into mystery
shopper protocol, Peterman and Young (2015) observed that mystery shoppers
documented their experiences in order to provide a unique perspective on the situation.
Mystery shopping is an example of concealed participant observation in a public
setting (Calvert, 2005). It uses a structured approach of checklists and codes to
gather and measure specific information about service performance in everyday
encounters (Grove and Fisk, 1992). Mystery shopping data are not used to evaluate
individual performance and so findings are always reported on an anonymous basis
(Kehagias et al., 2011).
Mystery shopping involves a mystery shopper making exact checks against specified
criteria (usually standards of service) whilst being provided with a service, whereas,
retrospective customer research relies on what the customer can recall, making it more
subjective and less reliable and accurate. It could be argued that real customers surveyed
at a later date cannot recall their experiences exactly and will therefore, offer only
subjective perceptions of them (Finn and Kayande, 1999). Mystery shopping may take a
number of forms such as branch visits, telephone calls and e-mail checks in order to
measure compliance with processes, systems and standards of service.
2.2 Why use mystery shopping
Mystery shopping is seen as an efficient and effective instrument to gain in-depth
knowledge of the customers perception of service delivery (Finn, 2001). If an
organisation is communicating the expectations of management an d customers
through standards of service then there is a need to measure performance against thes e
standards so that an organisation can ensure that it is delivering what it promises and
maintaining its competitive position. This is particularly true when dealing with the
performance of sales staff whose job it is to sell products and services to customers
(Ramesh, 2010). Myster y shopping is a technique that can do this as it aims to collect
facts rather than perceptions. These facts can relate to almost any aspect of the service
transaction covering topics such as number of rings before the telephone was
answered, length of time in a queue, number of checkouts open and the form of greeting
used. They can include more complex encounters such as a loan application or a
request to open a bank account where the procedures adopted can be assessed in terms
of service quality and financial compliance (Wilson, 1998b). It is the quality of the
collected data that differentiates this technique from other means of evaluation.
The extant literature on mystery shopping has identified a number of other
advantages associated with the technique. Mystery shopping results can be used as a
diagnostic tool to identify failings or weaknesses in procedures and processes,
to encourage, develop and motivate staff and to assess an organisations competitiveness
by benchmarking them against others in the same sector (Wilson, 1998b). Erstad (1998,
p. 34) linked mystery shopping techniques to building a team spirit, evaluating/
identifying training needs, providing feedback, and linking performance to incentives
and rewards. It can bring immediate service improvements with continuous
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improvement possibilities (Cabinet Office, 2004). It can also be used to measure the
effectiveness of training programmes (Morrison et al., 1997) and checking whether all
customers are treated equally (Morrall, 1994; Tepper, 1994). Thus, what Berry et al. (1988)
describe as the service-quality loop of service standards, employee performance, training
and rewards can all be linked by using mystery shopper evaluations in a positive way.
However, there are some disadvantages to using mystery shoppers, such as
employees may view the evaluation process as threatening in that they may perceive it as
the management spying upon them, with a view to instigating disciplinary action for
any mistakes they make, rather than as a trigger to improve staff training (Erstad, 1998).
It reviews processes not their outcomes (Wilson, 1998a) and this can be problematic for
many services, for example, the service was excellent but the meal was inedible.
However, some organisations have now started to examine outcomes, particularly where
there is a tangible element involved. For example, fast food chains are now evaluating the
meal the outcome of the service. If used as an ongoing or regular method of evaluation
it will result in a constant need for mystery shoppers. This will inevitably utilise staff
time, impact on training and also on finances particularly where an external agency is
used. Furthermore, staff can become complacent about the level of service they provide
after the novelty of being mystery shopped wears off (Wilson, 1998a). Memory demands
placed on assessors could affect the accuracy of the information obtained (Morrison et al.,
1997). As is the case with all sampling techniques it offers a snapshot of the service
process, which may not be representative (Cabinet Office, 2004). It has been suggested
that mystery shopping violates the principle of informed consent, as staff are not aware
at any stage that they are being observed and their behaviours monitored. According to
good research practice subjects should be protected through the practice of informed
consent (Silverman, 2000). Subjects have the right to know they are being observed.
Another potential problem is staff attempting to play spot the mystery shopper.
However, this can be alleviated to a certain extent by making the assignment brief as
credible as possible and by not using the same shoppers every time. These issues can
affect the reliability of mystery shopping as a technique to measure customer service. It is
the reliability and validity issues that are examined in the next section.
2.3 Validity and reliability
Mystery shopping is a form of participant observation, albeit that the observation is
carried out secretly (Calvert, 2005). Jesson (2004) with particular reference to pharmacy
practice questioned whether mystery shopping techniques were methodologically
sound ways of collecting data on performance. Specifically, the method and sample
sizes have been criticised from reliability and validity aspects. In order for the data to
be valid and reliable Hesselink and Van der Wiele (2003) argued that the mystery
shopping study had to be well-designed with particular attention on the process itself,
the data gathering process, the person doing the study (the mystery shopper) and the
reporting process. Finn and Kayende (1999) examined the psychometric quality of
mystery shopping data and concluded that the data collected held up to reliability and
validity tests particularly when compared to data collected from customer surveys.
With regards to the generalisability of the data Collins and Turner (2005) argued that
although sample sizes were small, each observation was valid in its own right since it
was a snapshot of the service experience at one moment in time and as such was not
trying to represent the population of all such experiences.
A mystery shopper will visit an establishment, note whether standards are being met
and then complete an evaluation feedback form later and in private. This procedure relies
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on the assessors memory, and two problems can arise from memory failures on their
part. First, an assessor may forget to check attainment of one or more standards on the
list, i.e. not complete the assignment brief fully, and second, the assessor may record
information incorrectly. Factors associated with encoding, storage and retrieval of
information are likely to influence the accuracy of the results reported by mystery
shoppers. Apart from problems related to memory other psychological processes can
exert an influence. The time of day at which the assessor visits the premises may affect
the encoding accuracy due to fatigue which can affect perceptions, especially when a
large number of observations are required (Guerrien et al.,1993).
A mystery shopper feedback evaluation reports the perceptions of an individual
rather than a representative interaction and is influenced by the behaviour and
appearance of both participants. The effects of individual differences between
assessors can be reflected in ass essments. For example, in depar tment stores men tend
to get priority over women (Morrison et al. , 1997). Also, the style of dress chosen and
gender interaction can further influence service priority (Stead and Zinkham, 1986).
Women are also more likely to provide more accurate mystery shopper reports than
men and the age of the assessor can affect mystery shopper reports with young adults
being the most reliable (Morrison et al., 1997).
2.4 Recruitment and training
Recruitment of the right assessor is vital as they need to be typical of the organisations
customer base or they will be easily identified as a mystery shopper. This makes
selection more difficult the more comple x the situation to be evaluated (Wilson, 1998b).
The nature of mystery shopping requires shoppers who are objective, smart and able
to think on their feet (Leeds, 1992, p. 25). Wilson (1998b, p. 155) argues that for most
scenarios the adopted persona of a mystery shopper should be neutral rather than
aggressive and recruits should be selected on the basis of having such a personality.
Further research indicates mystery shoppers should be independent, critical, objective
and anonymous.
Therefore the recruitment process for mystery shoppers should be robust. Intensive
training should also be given so that they have a thorough understanding of
their assignments (Leeds, 1992). The type of training received can also impact the
reliability of the results (Wilson, 1998a). Training in data collection skills is important
and shoppers should receive memory testing and training because sometimes the
information collected has to be memoris ed until the service encounter is complete
such as an interview with a bank manager concerning the opening of an account
(Wilson, 1998a).
2.5 Feedback
Whatever the finding s of mystery shopper exercises, employees need to be given
feedback on the results in a positive manner (Burnside, 1994). Management must be
informed of what value has been obtaine d from mystery shopping programmes
(Morrell, 1994) and any changes necessary to improve customer service. Results in
some organisations can be linked to bonuses, awards and prizes (Dorman, 1994).
However the mystery shoppers should also receive feedback on their performance and
the quality of their reports from their employing organisation.
To summarise, mystery shopping has been defined as an objective method of
monitoring the service as it unfolds. It is a documented, systematic process that has
strengths and weaknesses associated with it.
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2.6 Research method, data and analysis
A questionnaire was developed based on the issues arising from the literature and
previous studies on mystery shopping. The questionnaire contained a mix of quantitative
and qualitative questions. Question types included self-selection tick box, ranking and
five-point Likert scales asking participants the extent to which they agreed or disagreed
withaseriesofstatementsaswellasaseriesofopenquestionsthatrequiredmorelengthy
answers and explanations. The instrument was pre-tested and based on comments
received some minor amendments were made to the questionnaire. Where appropriate,
responses were analysed using SPSS v 20. Participants were recruited via advertising the
questionnaire as a web link on UK mystery shopping message boards on the internet.
A sample of 85 mystery shoppers participated in the study consisting of 22 males and
63 females. The participants were from all regions of the UK and from a range of social
backgrounds. The professional category included nurses, teachers, actors, accountants
and managers. The other category consisted of mothers and housewives with caring
responsibilities, child minders, carers and retired people. The respondents ages ranged
from 21 to over 60. The mode age range was 31-40 and comprised 43.5 per cent of the
sample. The mean age was 35. There were no participants less than 21 years old in the
sample studied. The length of mystery shopping experience varied. The mean length of
experience was two to three years, with 12.9 per cent of sample having over five years
experience. The most experienced respondents had at least ten years experience.
2.7 Key findings
2.7.1 Approach to mystery shopping. A qualitative analysis of the responses indicated
that mystery shoppers tend to integrate their evalua tion visits into their daily lives and
make it par t of their shopping experience. A typical day involved completion of
between one and ten assessments and involved meticulous planning to ensure that they
understood the requirements of the scenarios. After the mystery shop was conducted
notes were taken, usually in their car, and the report was submitted immediately if no
further assignments were to be conducted. Other duties involved, checking e-mails,
submitting reports, preparing for visits and answering an y queries raised on
assignment reports previously submitted. The preparation for visits was anything
from 30 minutes to two hours if it involved reading briefs and making up false details.
2.7.2 Deception and guilt. Analysis indicated that mystery shoppers did not view
adopting the role of a customer as deception since staff employed by companies would
normally have been made aware that mystery shoppers would assess them and this would
form part of their contract of employment. They felt it was vital to capture a true account of
the customer experience and staff performance and this could only be done covertly. If it
werenotcovertthenstaffwouldbehavedifferently.Theyfelttheywereactingonbehalfof
consumers generally. They argued that if staff became complacent in their work and that
was not reported to corporate head office then the company image would suffer. Mystery
shopping was perceived as a realistic way to gain information on how a company operated.
They felt uncomfortable in giving negative feedback especially if a staff member
was being helpful but not following company policy. However, overall mystery
shoppers felt that theirs was an objective method of capturing information and was the
only way to get a true reflection of customer service levels.
With regards to being challenged, 89.4 per cent of respondents reported not being
challenged by staff when conducting visits. Analysis indicated sex and age of the
mystery shopper was not a significant factor for those who did report being challenged.
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2.7.3 Qualities of a good mystery shopper. Respondents were asked to rank the eight
qualities needed to be a good mystery custome r. Table I ind icates their rankings.
Analysis indicated that there was a significant difference regarding the qualities
required to be a good mystery shopper depending on the experience of the respondent.
Those with over three years experience identified able to think on your feet as a key
quality. Sex and age did not appear to have a significant effec t on qualities reported.
2.7.4 Reporting methods are their perceived effectiveness. Table II shows which
methods respondents used to report the results of their evaluations and their views on
the effectiveness of those methods.
The above table clearly shows the popularity of the internet for giving fast feedback
on a mystery visit and it was considered to be the most effective method. Video
mystery shopping is clearly still in its infancy. However of the nine (10.5 per cen t)
respondents who had used video as a reporting method eight (88.8 per cent) rated it as
the most effective method. Analysis indicated that where a particular method was used
it was rated highly as an effective reporting method. Analysis indicated that the age
and sex of the assessor had no influence on the reporting method used. However, the
same analysis indicated an association between the length of mystery shopping
experience and the reporting method used. Those respondents with under three years
mystery shopping experience reported a higher usage of paper-based reporting
methods compared to those with over three years experience.
2.7.5 Post evaluation issues. With regards to giving negative feedback on a mystery
shop, 27.1 per cent of respondents reported that they felt guilty whilst 72.9 per cent said
they did not. Regarding uncertainty of what to include in reports, over half of
respondents (51.8 per cent) admitted feeling unsure at times what to inc lude. A majority
(59.2 per cent) of respondents relied on checklists to recall the information required for
completing the report. When it came to reporting the visit 48.1 per cent of respondents
found the deadlines they had been given difficult to meet. Howeve r, the vast majority of
Quality Ranking
Ability to follow briefs 1
Ability to think on ones feet 4
Critical 7
Anonymous 5
Independent 6
Objective 2
Smart 8
Work to deadlines 3
Table I.
Qualities of a good
mystery shopper
Reporting method Used Not used Most effective (%) Least effective
a
(%)
Web/internet 84 1 60.5 4.9
Telephone 69 16 2.5 22.2
Paper 71 14 2.5 27.2
Video 9 76 34.5 43.2
Note:
a
2.5 per cent of respondents did not answer this question
Table II.
Mystery shopper
reporting methods
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mystery shoppers in this sample (82.7 per cent) believed that their report was a true
reflection of the customer experience.
The majority of mystery shoppers tended to complete their reports within four
hours of a mystery shop having taken place. The mean time taken to complete reports
was 2.16 hours see Table III.
2.7.6 Training and its perceived effectiveness. Table IV shows the main types of
training undertaken by respondents.
The most popular training method was web based which was an interactive training
package and nearly 90 per cent of mystery shoppers in the study had received this. The
second most popular training method was paper-based manuals with nearly 80 per cent
of mystery shoppers having received this type of training. Nearly two-thirds of
respondents had received mock mystery shop training that involved following a brief
and doing a trial shop and reporting the results to the client company. A very small
number (2.5 per cent) had received no training at all. The least used training method was
that of being accompanied by an experienced assessor. Other ad hoc training methods
included telephone conferencing or using audio-visual materials.
2.7.7 Receiving feedback . Nearly 60 per cent of mystery shoppers received feedback
from the employing mystery shopping agency on their completed evaluation reports.
The type of feedback received varied. Nearly 47 per cent of respondents had been
praised for the excellent quality of their report, 7.1 per cent had corrections made to
their grammar, 4.7 per cent had recorded information in the wrong sections of the
report, 22.4 per cent had had the accuracy of their report challenged by the client and
5.9 per cent had been criticised for non compliance with the brief. Other feedback
reported included the grading of submitted reports. However from the sample surveyed
no one reported receiving feedback on his or her report not being submitted on time.
2.7.8 Changes in staff behaviour. Nearly two-thirds of respondents (63.3 per cent)
reported changes in staff behaviour during their visit indicating that staff had been
alerted to their mystery shop. Respondents noticed briefing notes/posters on staff
notice boards, computers and shop windows announcing that a mystery shopper visit
was due and for staff to be alert. Scores from previous visits were also prominently
Time after mystery shop evaluation had taken place when report
was completed
Less than 2 hours 2-4 hours 4-6 hours 6-8 hours Over 8 hours
Number of respondents 29 28 17 7 4
Table III.
Length of time
to submit reports
after mystery
shop evaluation
has taken place
Type of training Yes (%) No (%)
Accompanied by an experience assessor on visits and observed 6.2 93.8
Online web-based training 88.9 11.1
Paper-based manuals/briefs 79 21
In-house specialist training course 18.5 81.5
Mock mystery shop with feedback 60.5 39.5
Table IV.
Main types of
training methods
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displayed and staff had been overheard discussing upcoming mystery shopping
visits. When an enquiry was made the perception was that staff were waiting for the
trigger question. The subsequent following of the checklist would mean that the
mystery shopper was easily distinguishable from a normal customer. Some staff
became nervous and gave too much information. Others used gestures to try and warn
colleagues that they were dealing with a potential mystery shopper.
3. Discussion
The results indicate that mystery shoppers are highly effective in measuring customer
service elements as 89 per cent of those surveyed reported not being challenged by staff
whilst conducting an assessment. The age and sex of the assessor had no effect on this.
However, subtle behaviours were detected in some workplaces that could have influenced
staff behaviours when faced with a potential mystery shopper. This supports findings by
other researchers (Marketing News, 1987) that in some cases employees are warned about
forthcoming visits. This could have an adverse affect on the validity of the findings.
Leeds (1992) identified being able to think on feet as a key quality of a mystery
shopper whereas Van der Wiele et al. believed mystery shoppers should be anonymous,
independent, critical and objective. This study ranks the contention of the former as
more important.
The use of reporting methods influences how the information is recorded on the
report that in turn influences how the report is scored by the mystery shopping company.
The web-based reporting forms proved to be highly popular and were rated as effective.
However, there were several problems raised with their design including web-based tick
box forms where if multiple selections were made there was no space provided for
comments and hence mystery shoppers were not able to describe a particular aspects of
their experiences. This posed a problem where an unusual event occurred. Mystery
shoppers felt this restriction on web-based forms hindered them in providing potentially
valuable feedback to the client. Another problem was not having an other option box if
none of the responses available on the report form were applicable.
Despite these problems the benefits of web reporting methods were reported as
numerous and included the ability to upload results quickly which allowed feedback to
be given to the client and the mystery shopping company within 48 hours of the
mystery shop having taken place. Suggestions for improvements to the web-based
reporting process included having the ability to upload photographs of problem areas
such as faulty toilets or poor displays in outlets.
The experience of video reporting methods was rate d as very effective due to the
covert nature of the equipment and the ability to capture non-verbal behaviour, body
language and style of communication used in comparison to other methods. The use of
video placed less demand on an assessors memory to retain and recall information
over long time periods.
The difference in attitudes on effectiveness of mystery shopping was found to be
highly significant in this study. Guilty feelings were identified as an important
attribute when giving negative feedback. This links with how assessors may be subject
to subtle social pressures and may wish to give favourable reports of customer service
because of empathy with people working in those establishments and hence would find
it difficult to maintain objectivity. Women relied heavily on using checklists to recall
information and men were unsure at times what to include in the report. These findings
partially support the contention of Morrison et al. (1997) in that women provide more
accurate feedback due to their use of memory testing techniques. Men, in comparison,
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appear uncertain of exactly what to include in reports and so are at greater risk of the
report being challenged by the mystery shopping client if it was deemed not to be a fair
reflection of customer experiences (as perceived by the employee if om issions and
errors were identified).
The most popular training received was web based due to accessibility and
convenience. The web-based assessments had to b e completed successfully before the
mystery shopper was allowed to conducted real evaluations. There were variations
in the type of training received, some respondents receiving none or were simply
given a m anual to read. Others felt that the ability to think and act quickly was
more important than training. The recomm endations for improving training included
clearer briefing notes, realistic in-depth scenarios and being able to examine samples
of correctly completed evaluation reports. Other recommendations included having to
work for a trial period where all asse ssments w ere monitored and checked for
report quality. From the sa mple surv eyed those who had accomp anied an
experienced assessor as part of their training rated this m ethod as highly effective
as it gave a more accurate assessment of a candidates suitability. Respondents
identified preparing for visits, completion of reports and common errors as
important elements of their trainin g and these factors sho uld be incorpora ted into all
training programmes.
4. Conclusions
This paper has identified both good and bad practices in the recruitment, training and
use of mystery shoppers. Cle arly bad practice needs to be eliminated. Responsibility for
this is with the mystery shopper employment agencies. The findings indicated that
there are varying approaches to the visits and the method of reporting back. There
appears to be no feelings of guilt or deception, although some discomfort can be felt
when reporting on negative behaviours. The type of training offered also varied.
Agencies need to follow some straightforward guidelines regarding recruitment and
use of mystery shoppers, including:
Recruit the right people and match people profile with the client brief.
Train recruits in all areas of the job including different monitoring techniques
memory and observational skills, interviewing skills, avoiding detection,
understanding ass ignments briefs, the use of checklists and completing and
submitting reports.
Give all mystery shoppers periodic performance appraisals.
Ensure that client assignment briefs are robust and will not lead to the easy
identification of the mystery customer. Be prepared to refuse to take on a client if
the briefs are of poor quality.
Overall, the findings from this study concur with the literature that the use of mystery
customers, as a covert method of measuring performance, appears useful and effective.
However, there are many companies, particularly via the internet, offering mystery
shopping services and they are not as selective when it comes to recruitment and offer
no training to new recruits, despite Leeds (1992) suggestions that training should
be intensive. Client briefs are delivered via email and reports are submitted online.
This research suggests that the validity and reliability of data so gathered may be
questionable.
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References
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Corresponding author
Jacqueline Douglas can be contacted at: j.a.douglas@ljmu.ac.uk
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... The present study used SPs, sometimes referred to as simulated patients or more generally as mystery shoppers, a structured, concealed participant observation method commonly used in business and management science [12]. The use of SPs ensures that the observed behaviors occur naturally, overcoming potential weaknesses of surveys, qualitative interviewing, or unconcealed participant observation [13]. Even though concealment, and therefore lack of consent, may raise ethical issues, the use of SPs can be justified when considering the value of the knowledge gained, especially when the method can produce more scientifically valid results compared to its alternatives and when the risk, in this case the breach of confidentiality, can be minimized or eliminated [14]. ...
... Our study found that twice as many private GPs did not use sputum examination for diagnosing presumptive adult pulmonary TB cases than a previous survey [4], possibly confirming the superiority of SP method to overcome social desirability bias. Our study also demonstrated the importance of using professional and experienced actors as SPs who are "able to think on their feet" in making the observed experience as natural as possible [13]. ...
... The small sample size prevented us to conduct further subgroup analysis or to identify behaviors with very rare occurrences. However, the sample size was adequate to answer our research question and it has been argued that small sample size does not necessarily reduce SP study generalizability because each observation could be seen as a valid snapshot of the service experience [13]. We only evaluated one-time doctor-patient interactions and hence our findings may not reflect adherence to NTP guidelines over the whole course of doctor-patient interactions. ...
Article
Full-text available
In Indonesia, government-owned Community Health Centers (CHCs) spearhead tuberculosis (TB) care at the primary level, but a substantial proportion of individuals with pulmonary TB also seek care from Private Practitioners (PPs). However, little is known about PPs’ practice in managing patients with TB-associated symptoms. To avoid bias associated with self-administered surveys, we used standardized patients (SPs) to evaluate PPs’ adherence to the national TB guidelines. Four clinical scenarios of individuals presenting complaints suggestive of TB, accompanied by different sputum smear results or TB treatment histories were developed. We assigned 12 trained SPs to PPs practicing in 30 CHC catchment areas in Bandung city, Indonesia. For comparison, two scenarios were also presented to the CHCs. A total of 341 successful SP visits were made to 225 private general practitioners (GPs), 29 private specialists, and 30 CHCs. When laboratory results were not available, adherence to the recommended course of action, i.e., sputum examination, was low among private GPs (31%) and private specialists (20%), while it was requested in 87% of visits to the CHCs. PPs preferred chest X-ray (CXR) in all scenarios, with requests made in 66% of visits to private GPs and 84% of visits to private specialists (vs. 8% CHCs). Prescriptions of incorrect TB drug regimens were reported from 7% and 13% of visits to private GPs and specialists, respectively, versus none of the CHCs. Indonesian PPs have a clear preference for CXR over microbiological testing for triaging presumptive TB patients, and inappropriate prescription of TB drugs is not uncommon. These findings warrant actions to increase awareness among PPs about the importance of microbiological testing and of administering appropriate TB drug regimens. SP studies can be used to assess the impact of these interventions on providers’ adherence to guidelines.
... A model that has been employed in various studies as an objective evaluation of pharmacy practice, service quality and interventions. [37][38][39][40] With little data on the level of awareness and participation of consumers in the ADR reporting system in Nigeria, this study also aimed to evaluate the proportion of pharmacy clients (patients, caregivers or consumers) who had experienced ADRs, the drug suspected for the ADR, whether the ADR was reported or not, to whom it was reported, and if PCs were aware and had used the ADR reporting system available in the country. ...
Article
Objectives Adverse drug reactions are one of the leading causes of death, yet they are under-reported. This study assessed the involvement of community pharmacists in the identification, documentation, and reporting of adverse drug reactions and pharmacy clients’ awareness of the adverse drug reaction reporting system. Methods A cross-sectional questionnaire-guided survey was conducted among 780 pharmacy clients in six selected community pharmacies, and seven mystery clients visited 125 community pharmacies in Ibadan, Nigeria. Information on pharmacy clients’ experience of adverse drug reactions, to whom and how they were reported, was obtained. Female and male mystery clients’ performed two scripted scenarios, complaining of black patches on their thighs and blood in their faeces, respectively. The proportion of pharmacists who identified the complaints as adverse drug reactions, documented and reported them, was described. Key findings The response rate for the pharmacy clients’ survey was 98.5%. Some pharmacy clients, 385 (50.1%), had experienced adverse drug reactions; 49 (12.7%) of these pharmacy clients were hospitalised and 73 (19.0%) of them reported the adverse drug reactions to physicians or pharmacists. Most of the pharmacy clients, 706 (91.9%), did not use the available reporting system. A total of 218 mystery client visits were made. The proportion of pharmacists who recognised the mystery client complaints as adverse drug reactions was 4.9–60.3% depending on the scenario presented and up to two pharmacists documented and supposedly reported the adverse drug reactions. Conclusions Some of the pharmacy clients reported experiencing adverse drug reactions to healthcare professionals, but most did not report through the existing reporting scheme. Community pharmacists could identify adverse drug reactions but most failed to document or report them.
... In an online survey of 85 SPs in the United Kingdom, nearly 97.5% had received training, and there were considerable variations in the type, extent, and content of the training received. 70 The pilot study also served as a practice session for the SPs to improve their professional practice and produce a real-life scenario while performing as SPs in the main study. During training, SP should be trained to use lay language and refrained from using any jargon during visits. ...
Article
Full-text available
Background: The use of simulated patient (SP) methodology in pharmacy practice settings has increased recently. However, its applications can vary significantly within a region, hence affecting the quality of the SP methodology. Objective: The purpose of this systematic review is to critically assess the use of the SP methodology for assessing the practice of community pharmacists (CP) in the Middle East and North Africa (MENA) region. Methods: A comprehensive literature search was conducted using EMBASE, MEDLINE, ProQuest, and SCOPUS to identify articles published from 2011 to 2022. The selection of relevant studies for inclusion in the systematic review was based on the pre-determined inclusion criteria. The Mixed Method Appraisal Tool (MMAT) was used to assess the methodological quality of the included studies. Results: Electronic search yielded 478 publications. A total of 45 studies were reviewed. The studies were conducted in 12 countries of the MENA region. The sample size between the reviewed articles ranged from 20 to 1000 (median= 129). A greater number of the included studies measured the adequacy of skill (pre-dispensing and/or post-dispensing) 38 (84.4%). The vast majority of the studies reported unsatisfactory results regarding the competencies of CP. The number of the SP ranged from 1 to 37 (median= 2). Most of the studies recruited only one SP per pharmacy 35 (77.8%). The most common data collection method was written data collection form 42 (93.3%). Few studies only had a detection system for SP visits 11 (24.4%), and only six studies incorporated performance feedback (13.3%). More than two-thirds of the studies provided a training session for SP 37 (82.2%). There was variation in the symptoms and drugs used in the SP scenarios in the studies. Conclusion: Although the results demonstrate the growth in the use of the SP method in MENA region countries, studies showed high variability in the level of reporting the study methodology. Consequently, we argue the need for standardized reporting of these studies.
... Another factor to consider is that currently, people utilise mobile devices more than desktops. 28 Therefore, it is wise to lower the average page size to make them more accessible, especially for mobile users. As it is possible to see in Table XIX, the share of services that provide good speed and performance is quite different when comparing different countries. ...
Technical Report
The eGovernment Benchmarking has become, over the years, not just a measurement framework but one of the main policy tools in digital government. As such, it needs continuous updating to stay relevant in a fast-changing context while keeping year-by-year comparability. In particular, indicators to measure usability were added over the last years but are now in need of updating and refinement. To define and pilot such indicators is the goal that the Lisbon Council and Public.Digital set out to deliver in the present study. To do so, the study started off by collecting the widest range of indicators, creating a long list of 97 indicators. This longlist was developed based on desk research, one to one interviews with 13 stakeholders and open discussion with 21 experts. This longlist was then assessed based on the criteria of compliance with usability theory, alignment with policy priority, technical feasibility. Based on such assessment, the feedback of the Member States, and early mini-pilots, the list was drawn down to 20 indicators grouped in four areas: clear language, consistency and ease of use, speed and performance, help and support. Additionally, the decision was taken (based on expert interviews) to implement the methodology not on portals, as in the existing usability indicators, but on individual services. Such methodology was then deployed in three Member States (Czech Republic, Denmark, and Italy) by selected mystery shoppers (two per country) on 16 services (two per each of the eight life events). The Member States were selected based on the geographical balance and performance in terms of supply and demand of eGovernment services. The data collection was then validated through cross-examination and analysis by members of the consortium. The final results were shared with the three Member States for early detection of possible mistakes. The results show high variability between the services and the Member States. The overall performance (a simple average of 54%) lies well far from the 91% EU average score of the existing benchmarking. Criteria-wise, speed and performance are the most advanced areas, with few problems detectable. Clear language shows a partially positive picture. Help and support, and in particular consistency and ease of use, are more problematic and show weaker performance. Country-wise, Denmark appears more advanced, mainly thanks to its centralised approach in a consolidated portal. Mystery shoppers were adamant about the great diversity of interfaces in Czech Republic and Italy, compared to Denmark. This was also detected in the difficulty to identify the correct URL to analyse in the first two countries. The indicators, overall, proved effective. It seems feasible to introduce such indicators and measure usability consistently and robustly. However, not all indicators performed equally well. Some proved more controversial, leading to inconsistent measurement by the mystery shoppers. This issue was solved through reconciliation and validation, but in some cases, would require additional work before large scale deployment. The report includes final recommendations on future work to deploy new usability indicator.
... In HCFs, observers followed a single provider for three to five patient encounters and noted whether hand hygiene was performed (and the technology used, if performed) before and after patient contact as described for those moments in WHO hand hygiene observation guidance [27]. To minimize bias, observers were introduced as observing quality of patientprovider care interactions (similar to structured observations using a mystery shopper method [28]) or as observing general hygiene practices (Guatemala). In community institutions, hand hygiene observations were conducted at locations where hand hygiene materials were present and expected to be used: location entrances and exits and outside latrines [26]. ...
Article
Full-text available
Continuity of key water, sanitation, and hygiene (WASH) infrastructure and WASH practices—for example, hand hygiene—are among several critical community preventive and mitigation measures to reduce transmission of infectious diseases, including COVID-19 and other respiratory diseases. WASH guidance for COVID-19 prevention may combine existing WASH standards and new COVID-19 guidance. Many existing WASH tools can also be modified for targeted WASH assessments during the COVID-19 pandemic. We partnered with local organizations to develop and deploy tools to assess WASH conditions and practices and subsequently implement, monitor, and evaluate WASH interventions to mitigate COVID-19 in low- and middle-income countries in Latin America and the Caribbean and Africa, focusing on healthcare, community institution, and household settings and hand hygiene specifically. Employing mixed-methods assessments, we observed gaps in access to hand hygiene materials specifically despite most of those settings having access to improved, often onsite, water supplies. Across countries, adherence to hand hygiene among healthcare providers was about twice as high after patient contact compared to before patient contact. Poor or non-existent management of handwashing stations and alcohol-based hand rub (ABHR) was common, especially in community institutions. Markets and points of entry (internal or external border crossings) represent congregation spaces, critical for COVID-19 mitigation, where globally-recognized WASH standards are needed. Development, evaluation, deployment, and refinement of new and existing standards can help ensure WASH aspects of community mitigation efforts that remain accessible and functional to enable inclusive preventive behaviors.
... A further observation was made using the "mystery customer" method to better comprehend the reason for this result. Mystery customers observe or test the services delivered by business organizations and provide instantaneous feedback about the quality of the services [114][115][116]. It was found that, unlike FFR B, FFR C staff never failed to invitingly welcome or greet their customers, irrespective of any situation, including when the restaurant was fully packed. ...
Article
Full-text available
Restaurant image refers to an immediate perception that pops up in a customer’s mind when the name of a restaurant is mentioned. Therefore, it is crucial for restaurants, including fast-food restaurants (FFRs), to evaluate and sustain a positive restaurant image. However, evaluating and improving a restaurant’s image is challenging, since it counts in multiple service attributes associated with various degrees of unknown priority. Even so, the existing literature is yet to outspread the usage of an appropriate multi-attribute decision-making (MADM)-based approach to specifically evaluate the image of FFRs. Therefore, this research aimed at employing such an approach to evaluate the image of four FFRs on an island in East Malaysia, using various people, processes, and physical evidence attributes. Firstly, an initial list of FFR image attributes was elicited from the available literature. This initial list was then further validated through a two-round Delphi survey involving a panel of ten experts. A questionnaire was then designed based on the finalized attributes, and data collected from a sample of 251 respondents were analyzed using the compromised-analytical hierarchy process (C-AHP) method. The C-AHP results suggest that the strategies to improve an FFR’s image should primarily incorporate the following six attributes: hospitality, employees’ problem-solving skills, employees’ knowledge, food taste, physical cleanliness, and service response time. The FFR at the top of the ranking has the highest performance scores over these same six attributes. Surprisingly, employees’ appearance and restaurant exterior were reported as the two least important image attributes. This research is the first to demonstrate the application of a hybrid MADM-based approach to uncover the weights of FFR image attributes and rank those FFRs by computing their aggregated image scores.
... Mystery shopping investigations involve an investigator posing as a customer who may call anonymously (mystery calling), visit (mystery shopping) or email (mystery mailing) the company under investigation. Mystery shopping is widely used in the services sector to investigate, review, or assess service performance (Douglas, 2015). For this investigation, the shoppers were mystery callers (Van der Wiele, Hesselink, & Van Iwaarden, 2005). ...
Article
Full-text available
This discussion explores, from a Caribbean perspective, the nature of the relationships and the sources of bargaining power between British tour operators and Barbados hoteliers. The paper aims to illuminate sources of power asymmetries that exist within the tourism/hospitality context and, in turn, assists Barbados hoteliers with improving their bargaining power status with British tour operators. Contractual agreements between hotels and tour operators can work unfavourably for hotels and resorts of the Caribbean since it restricts their profitability, performance, competitiveness, and long-term financial sustainability as tour operators demand lower net rates. The paper addresses two research questions: (1) What leverage tool (s) could be used by Barbadian hoteliers to neutralize the power of British tour operators in the negotiations process? (2) How could a dialogical (Poon, 1994) environment be created to facilitate real cooperation between the two stakeholders? An eclectic qualitative approach to information gathering involving mystery shopping, personal professional experience, literature reviews and elite interviews with hotel managers who are members of the Barbados Hotel and Tourism Association was undertaken. The results suggest that a penta hexa model of stakeholder collaboration is necessary in order for Barbadian hotels to become more competitive and less dependent on British tour operators. Keywords: Crisis management, distribution channels, tour operators, tourism marketing, tourism management
Article
Purpose The purpose of this paper is to examine the trends in research published by t he TQM Journal since its indexing in the Scopus database in 2008. The paper intends to offer a bibliometric analysis of t he TQM J ournal by highlighting the contributions made by the journal through citations, prominent authors, most frequent keywords and publications across geographical regions. Design/methodology/approach The study involved the use of descriptive and visual methods to examine the quantitative and qualitative features of the bibliometric data. The authors made use of Biblioshiny using R-Studio and VoS viewer user interfaces to perform various types of bibliometric analysis on the bibliomteric data of the journal extracted from Scopus database (the largest inter-disciplinary database in social sciences). Findings With 85% of cited documents having a total 12,079 citations, the TQM Journal is one of the most reputed and impactful journals in the field of performance, integrated management system total quality management and allied concepts. The publications in the TQM J ournal have cited many top-rated journals relevant to the domain. Maximum contributions in TQM Journal are submitted by authors from Italy, India and UK. Major submissions made to TQM Journal have focused on the quality concepts relevant to production and manufacturing sector in particular. In this regard, t he TQM Journal has a very bright scope in covering the diverse and latest trends across industries especially during pandemic and changes happening thereof. The contributions of the editorial team along with authors and reviewers are unmatchable in making the reputation of the TQM Journal . Originality/value To the best of knowledge of the authors, this is going to be first bibliometric study ever conducted on the TQM Journal on documents published in Scopus database. The work carried out is unique, as it is an attempt by authors to comprehend the legacy of the TQM Journal through bibliometric data and showcase the past trends and explore future directions for the TQM Journal.
Book
Cambridge Core - Management: General Interest - Managing Employee Performance and Reward - by John Shields
Chapter
This chapter increases the customer service level by expanding the method of application used by mystery customer (MC) and resolves practical and concrete problems concerning the status of the chain stores. The survival of organisations can often be dependent on their customer service level; therefore, there is an immediate need to form a permanent measurement to act as an indicator of that performance. A use case of MC method was applied in order to observe the level of quality service in a large retail network placed in Greece. The results suggested an explicit determination of the factors of satisfied customers through the application of MC method. Action diagrams were used as a performance-importance map to indicate the strong and weak points in terms of criteria and to define the required improvement efforts. MC data showed the points or issues that service activities performance is likely to cause dissatisfaction and enables proactive measures taken on employee performance and classifies the improvement areas determined by the analysis and used as a benchmarking tool.
Article
Full-text available
Applications of observational data collection methods to services marketing research are explored. Three key dimensions that distinguish the various forms of observational methods are presented. General applications of observational research to services marketing phenomena are posited. Specific applications of observational research to services quality are suggested. Issues concerning the implementation of direct human observation are considered.
Article
This article documents the development and use of a mystery shopper protocol for observing scientists’ interactions with the public within the context of science festival expo booths. A team of field researchers was trained to act as members of the general public and approach scientists participating in a science festival. After visiting each booth, the mystery shoppers documented their experiences; 192 booths were observed and data were compared with those from 186 intercept surveys collected from members of the public attending the expo. Descriptive statistics document the range of booth logistics and scientist interactions captured, and inferential statistics explore the relation between protocol items and event ratings. The results indicate that mystery shopping is an effective way to document scientists’ interactions with the public, providing a unique perspective that serves as a measure of quality control when compared with best practices. The utility and implications of mystery shopper data are discussed in relation to evaluation of and research on public science events in particular and informal learning institutions overall.
Article
This study addresses the relative gap in the literature regarding the establishment of a conceptually solid tool for mystery shopping surveys that can have useful managerial implications. The main research objective is to contribute to the development of a reliable mystery shopping inventory (MSI) linked to specific customer behaviour outcomes for use in retail selling. The methodology employs a mystery shopping survey conducted in a chain of electric and electronic consumer goods stores. We used a scale development process to assess the impact of salesperson behavioural items on overall evaluation of the salesperson, intention to purchase, and store recommendation. The results confirm the applicability of the proposed MSI in monitoring outcome-related selling behaviours and suggest that developing and implementing a reliable and structured selling process leads to desired customer-related outcomes. This study offers a reliable MSI that firms can use to monitor customer reactions to specific selling behaviours in a retail context and to calibrate training programs and respective bonus schemes accordingly. Given the industry-specific nature of the study, the findings must be cautiously generalised before they can be applied to other retail sectors, such as furniture and apparel.
Article
Because of increasing concern over whether they are really satisfying their customers, more retail and service firms are using mystery shoppers (sometimes also referred to as secret, phantom, or anonymous consumer shoppers) to monitor their frontline operations, to assess their customer service, and to benchmark their competitors’ performance. But virtually nothing is known about the psychometric quality of the data collected in mystery shopping studies, and how it compares with that of customer survey data. Yet such information is necessary for organizations to know when to use mystery shopping, how to design mystery shopping studies, and what weight to place on their results. Here we use a generalizability theory approach to assess the psychometric quality of mystery shopping data. First, we design a study to compare the use of mystery shopping and a traditional customer survey when collecting data to assess the service quality of competitive stores. Second, we evaluate the psychometric performance of a set of secondary mystery shopping data collected to evaluate and benchmark the performance of branches of a retail network. Finally, in a follow-up study, we examine whether mystery shopping data collected to scale the more objective store environment are more reliable than data for service quality.
Article
This paper aims to extend this literature by reporting on a programme of exploratory research which examines the role of mystery shopping in the measurement and management of the service delivery process across a number of service sectors
Article
Because of increasing concern over whether they are really satisfying their customers, more retail and service firms are using mystery shoppers (sometimes also referred to as secret, phantom, or anonymous consumer shoppers) to monitor their frontline operations, to assess their customer service, and to benchmark their competitors’ performance. But virtually nothing is known about the psychometric quality of the data collected in mystery shopping studies, and how it compares with that of customer survey data. Yet such information is necessary for organizations to know when to use mystery shopping, how to design mystery shopping studies, and what weight to place on their results. Here we use a generalizability theory approach to assess the psychometric quality of mystery shopping data. First, we design a study to compare the use of mystery shopping and a traditional customer survey when collecting data to assess the service quality of competitive stores. Second, we evaluate the psychometric performance of a set of secondary mystery shopping data collected to evaluate and benchmark the performance of branches of a retail network. Finally, in a follow-up study, we examine whether mystery shopping data collected to scale the more objective store environment are more reliable than data for service quality.
Article
This paper reports on a programme of research in the UK aimed at examining the role of mystery shopping in the measurement and management of service quality. The research focused on the views of the senior managers responsible for commissioning mystery shopping research and the directors of market research agencies responsible for the provision of such research. The research findings identify the main uses of mystery shopping in the UK and the methods used to maximise the reliability of the technique. The study also discovers that organisations rarely integrate mystery shopping results with other measures of service delivery performance.