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Government Publications as Archives
Abstract
Government publication is a method of disseminating the archival record of government action and reporting and government documents in published form are an extension of government archives. While the federal system of repositories is functional, most of these are in libraries where archival management is compromised by library practices. The condition of stated publications these retention and condition and dissemination are inferior to the federal system. Archival appraisal criteria provide an intellectual guide to accessioning and acquiring governmental documents. Access to government documents is confused by odd mixtures of archival arrangements and descriptive techniques and library cataloging. Archival rather than bibliographic control provides solutions to many library-housed repositories confronting the problem of mass in government materials. Recommendations for cooperation between archives and repositories are provided with observations on the fusion of archival and library rules into a common professional information endeavor.
... Nažalost, unatoč tomu što se o područjima moguće suradnje ovih ustanova govori već 1930-ih, Petrucci trideset godina kasnije (1966), a Cox (1986) pedeset godina kasnije upozorava da je konkretna i stvarna suradnja arhiva i knjižnica (a zasigurno možemo dodati -i muzeja), koordinacija njihova djelovanja i međusobnog obogaćivanja ideja još uvijek minimalna. Komentirajući pak takvo stanje Maher (1990), s čijim se mišljenjem slažemo, s pravom upozorava na to da arhivisti i knjižničari (a zasigurno to vrijedi i za muzejske stručnjake) trebaju prihvatiti stajalište prema kojem puko poznavanje i priznavanje njihovih međusobnih razlika i sličnosti nije dostatno za promjenu postojećih odnosa te da bi te profesije trebale predvidjeti moguće promjene u društvu i osmišljavati suradničke modele za rješavanje problema praktične prirode, s jedne strane, te promišljanje teorijskih osnova u kojima se zajednička načela djelovanja mogu uzeti kao ishodište za tumačenje novih paradigmatskih odnosa među njima. ...
... Nažalost, unatoč tomu što se o područjima moguće suradnje ovih ustanova govori već 1930-ih, Petrucci trideset godina kasnije (1966), a Cox (1986) pedeset godina kasnije upozorava da je konkretna i stvarna suradnja arhiva i knjižnica (a zasigurno možemo dodati -i muzeja), koordinacija njihova djelovanja i međusobnog obogaćivanja ideja još uvijek minimalna. Komentirajući pak takvo stanje Maher (1990), s čijim se mišljenjem slažemo, s pravom upozorava na to da arhivisti i knjižničari (a zasigurno to vrijedi i za muzejske stručnjake) trebaju prihvatiti stajalište prema kojem puko poznavanje i priznavanje njihovih međusobnih razlika i sličnosti nije dostatno za promjenu postojećih odnosa te da bi te profesije trebale predvidjeti moguće promjene u društvu i osmišljavati suradničke modele za rješavanje problema praktične prirode, s jedne strane, te promišljanje teorijskih osnova u kojima se zajednička načela djelovanja mogu uzeti kao ishodište za tumačenje novih paradigmatskih odnosa među njima. ...
Cultural heritage institutions, archives, libraries and museums, which share the common goal of safeguarding and enabling wide accessibility to and use of cultural heritage, have developed in different but not diametrically opposing directions. Many scientists and practitioners from archival science, librarianship, museology and the wider area of information science have therefore studied, over many years, fundamental principles and characteristics of their activity and similarities and differences between these institutions and professions with the ultimate aim of discovering and describing potential models and guidelines for their coordinated action. First papers on this topic in the 20th century appeared in 1930s. Authors of these papers were most often librarians and archivists whose writing was initiated by their immediate working and professional environment. Based on the analysis and overview of accessible literature this paper presents and comments the thoughts of the author who was writing on this subject for over five decades, from 1930s to 1980s. These authors came, in most cases, from the United States of America and they dealt with similarities and differences between archives and libraries. Museum professionals joined this discussion only in 1960s by introducing specific characteristics and aspects of museums and museum work. In order to contribute to the understanding of interrelationships and evident convergence of these three cultural heritage institutions, which resulted in their mutual respect and in some cases with practical and active collaboration in particular in the modern networked society, the authors will try to present the development of theoretical and methodological thought on this phenomenon. The paper will provide a critical review of the most important authors who wrote on this topic from the first works that appeared through the last decade of the 20th century.
... Nažalost, unatoč tomu što se o područjima moguće suradnje ovih ustanova govori već 1930-ih, Petrucci trideset godina kasnije (1966), a Cox (1986) pedeset godina kasnije upozorava da je konkretna i stvarna suradnja arhiva i knjižnica (a zasigurno možemo dodati -i muzeja), koordinacija njihova djelovanja i međusobnog obogaćivanja ideja još uvijek minimalna. Komentirajući pak takvo stanje Maher (1990), s čijim se mišljenjem slažemo, s pravom upozorava na to da arhivisti i knjižničari (a zasigurno to vrijedi i za muzejske stručnjake) trebaju prihvatiti stajalište prema kojem puko poznavanje i priznavanje njihovih međusobnih razlika i sličnosti nije dostatno za promjenu postojećih odnosa te da bi te profesije trebale predvidjeti moguće promjene u društvu i osmišljavati suradničke modele za rješavanje problema praktične prirode, s jedne strane, te promišljanje teorijskih osnova u kojima se zajednička načela djelovanja mogu uzeti kao ishodište za tumačenje novih paradigmatskih odnosa među njima. ...
Tanacković, sfaletar@ffos.hr Odsjek za informacijske znanosti, Filozofski fakultet Sveučilišta J. J. Strossmayera u Osijeku Tatjana Aparac-Jelušić, taparac@unizd.hr Odjel za informacijske znanosti, Sveučilište u Zadru Libellarium, III, 2 (2010): 183 -206. UDK: 026/028::069::930.25:001.8"19"(497.5) Pregledni znanstveni rad Sažetak Baštinske ustanove i djelatnosti razvijale su se tijekom vremena u različitim, ali ne i dijametralno suprotnim smjerovima. Prepoznavši njihovu usmjerenost prema zajedničkom cilju osiguravanja trajne pohrane i što bolje dostupnosti i uporabe baštine, a u svrhu iznalaženja potencijalnih modela i smjernica za njihovo usklađeno djelovanje, brojni su teoretičari i praktičari iz područja arhivistike, knjižničarstva, muzeologije i šireg polja informacijskih znanosti tijekom vremena proučavali međuodnose arhiva, knjižnica i muzeja te ispitivali njihove sličnosti i razlike nastojeći protumačiti temeljna načela i obilježja njihova djelovanja. U 20. stoljeću o toj se problematici počinje pisati još 1930-ih. Autori su tih radova najčešće knjižničari i arhivisti, potaknuti praktičnim okolnostima vlastita djelovanja i profesionalnim okruženjima. Na temelju analize i pregleda dostupne literature u ovome se radu podastiru i komentiraju mišljenja autora čije je djelovanje obilježilo razdoblje do 1980-ih. Ti su autori u pravilu dolazili iz Sjedinjenih Američkih Država i bavili su se sličnostima i razlikama između arhiva i knjižnica odnosno arhivske i knjižnične djelatnosti. Njihovim se raspravama od 1960-ih pridružuju i muzejski stručnjaci unoseći u rasprave specifična obilježja muzeja i muzejske djelatnosti. Kako bi se pridonijelo razumijevanju međusobnih odnosa i evidentnog približavanja tih triju baštinskih ustanova i djelatnosti, što rezultira njihovim međusobnim uvažavanjem, a u pojedinim slučajevima i konkretnom suradnjom u suvremenom umreženom društvu, u ovom će se radu pokušati prikazati razvoj teorijsko-metodološke misli o tom fenomenu te predstaviti i analizirati gledišta značajnijih autora koji su se bavili navedenom problematikom od prvih poznatih radova na tu temu do posljednjeg desetljeća prošlog stoljeća.
Purpose
The purpose of this paper is to report on research that examined the relationship between, and collaboration of, Croatian archives, libraries and museums.
Design/methodology/approach
Online survey and unstructured interviews with archivists from across Croatia were used to investigate collaborative activities in Croatian archives.
Findings
Archivists see libraries and museums as their natural partners and believe that collaboration facilitates their mission and leads to better service to patrons. However, they all believe that there is room for more intensive inter‐institutional partnerships. Apart from numerous benefits, they also indicated a number of challenges they face in collaborative activities.
Research limitations/implications
A larger sample for qualitative methodology would greatly serve to clarify and expand upon the findings.
Practical implications
The results of this survey are useful to cultural heritage professionals in planning and organisation of collaborative projects. Also, government and authorised institutions can learn about what kind of support archives would need to embark on a more intensive collaboration.
Originality/value
To the author's knowledge, this is the first work that looks in detail into collaborative activities of archives. As far as the authors are aware, similar investigations have been carried out regarding library and museum collaboration only.
After briefly identifying some of the problems archivists face in administering modern records, the author discusses six elements of archival collection management: inter-institutional cooperation in collecting, disciplined and documented application of appraisal procedures, deaccessioning, pre-archival control of records, reducing record volume, and analysis and planning. The author suggests that there may well be other factors involved in collection management but concludes with an admonition to all archivists to seek alternative courses of action rather than habitually following practices of the past.
This paper addresses the information needs and gathering behavior of historians and other members of the academic social science community. In addition, it looks at the competitive information environment and views libraries as one of many providers. The existing research is fragmentary and, by far, too incomplete to be useful to librarians in developing collections and services to meet the information needs of historians and to accommodate their preferences for information gathering.The paper suggests the need for further research, identifies factors to take into account in formulating appropriate research designs, and offers research models worthy of replication or further exploration. Without a more extensive research base, a number of library and information programs and services may well be based on a misunderstanding of the current and future information needs and gathering strategies of possible client groups.
To gather data on the reference use of state government information, and in particular machine-readable data files, a questionnaire was sent to selected academic libraries that are depositories for their home state government publications. Results indicate that librarians are beginning to make use of these online sources but will need to take the initiative in expanding these services. Information is also presented on reference services and sources for state government information.
State government reference sources comprise varied types of materials. There has been little retrospective research on the most useful categories suggested for an ideal working collection. This article determines eleven major categories indicated as “most important” nationwide and describes their contents.
The use of state government documents in public libraries for reference service is the topic of this article. The article consists of a brief review of previous research and a report of a study of state documents reference service by public libraries in 10 states. The study was limited to state depositories. Findings of the study include a report on the size of the populations served by state depository collections, the size and rate of acquisition of state documents collections, and a profile of the users of state documents. Also covered are the types of state documents found to be of most value to specific user groups and the perceived value of selected indexes and other means of access to state documents. In addition, the study reports on the use of online bibliographic retrieval of state documents and the provision of machine-readable, statistical data archives by public libraries. The major conclusion of the article is that there is a contradiction between the high level of committment to state document reference service, as espoused by public libraries, and the implementation of policies which support that committment.
The sources of state government information available in law libraries are described. Acquisition of state legal materials is discussed. Specific selection tools are noted. The impact of microforms, computerized legal research, legislative information systems, and video on the reference use of state legal materials is analyzed.
This investigation of utilization of machine-readable bibliographic records for government publications in online public access catalogs consists of a literature search, identification of applications of Government Printing Office (GPO) MARC tapes by bibliographic services and libraries, sampling GPO MARC test tape and profiling depository collection, and development of cost-effectiveness model. (15 references) (EJS)
Collection management is a much more demanding concept than ordering or even collection development. It implies careful examination of the use that is made of what the library already has, but, even more, it requires that alternative information acquisition processes, such as interlibrary loan, or data-base searching be taken into account when deciding on the best means of providing information for the library user. Costs and benefits to library and user must be weighed. Budgeting for collection management has therefore to consider allied processing and service costs and should not be based solely on qualifications measurements of purchased materials.
Archive-Library Relations
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The Future Course of Archival Theory in the United States For discussions from a variety of perspeaives about archival education, see Richard C. BemerArchival Education and Training in h e United States. 1937 to Present
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The need for stronger archival theory has been well-presented in Frank C. Burke. "The Future Course of Archival Theory in the United States." American Archivisr 44 (19811: 40-46. For discussions from a variety of perspeaives about archival education, see Richard C. Bemer. "Archival Education and Training in h e United States. 1937 to Present." Journal of Education for Librarianship 22 (1981):
A Fading Relationship: Library Schools and Preappointment Archiva! Education Since 1973Public Historians in the lnformation Profession: Problems in Education and Credentials
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James W. Geary. "A Fading Relationship: Library Schools and Preappointment Archiva! Education Since 1973." lournnl of Educorion for Library Education 20 (1979): 2>35; Lawrence J. McCrank. "Public Historians in the lnformation Profession: Problems in Education and Credentials." Public Historian 7 (1985):
Continuing Education and lnformation Management: Or. the Monk's Dilemma
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Frederick J. Stielow. "Continuing Education and lnformation Management: Or. the Monk's Dilemma." Provenance 3 (1985): 13-22;
The Discipline of History and the Education of the ArchivistCreating a Semi-professional Profession: Archivists View Themselves
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From Memory to Wrirtrn Record: England
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M. T. Clanchy. From Memory to Wrirtrn Record: England, lG65-1307 (Cambridge: Harvard University Press. 1979);
The Printing Press as an Agenr of Change: Communications and Cultural Tronformotions in Early Modem Europe); and J. David Bolter. Turing's Man: Western Culture in the Computer Age
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Elizabeth L. Eisenstein. The Printing Press as an Agenr of Change: Communications and Cultural Tronformotions in Early Modem Europe (New York: Cambridge University Press. 1979); and J. David Bolter. Turing's Man: Western Culture in the Computer Age (Chapel Hill: University of Norlh Camlina Press. 1984).
The Colonial Printer (Charlottesville: Dominion Books. University Press of Virginia. 1964. [org. pub
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Lawrence C. Wroth. The Colonial Printer (Charlottesville: Dominion Books. University Press of Virginia. 1964. [org. pub. 19311).
The Evolution of Government hinting and Publishing in America Government Publimrions Revim 7A 377-90. and Jermld ZwirnFederal Printing Policies
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Stephen W. Stathis. "The Evolution of Government hinting and Publishing in America." Government Publimrions Revim 7A, no. 5 (1980): 377-90. and Jermld Zwirn. "Federal Printing Policies, 1789-1861," Government PublirarionsReview 7A no. 3 (1980). 177-87.
Public Access ro Government Information: Issues. Trends. and Strategies (Nowood. NJ: Ablex Publishing Corporation. 1984). chapters 3 and 17: and Terry L. WeechThe Characteristics of State Government Publications
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Peter Hemon and Charles R. McClure. Public Access ro Government Information: Issues. Trends. and Strategies (Nowood. NJ: Ablex Publishing Corporation. 1984). chapters 3 and 17: and Terry L. Weech. "The Characteristics of State Government Publications. 1910-1969." Government Publirarions Review 1 (1973): 29-5 1.
Collection Development and Local k u m e n t s : History and Resent Use in the United States
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Into the Swamp: Government Documents f a the Literary HistorianU.S. Government Documents as History: The Intersection of Pedagogy and LibmianshipGetting to the Source: Government Documents for the Genealogist Even popular history guides are promoting the pential use of government publications
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See, for example, Jean Ashton. "Into the Swamp: Government Documents f a the Literary Historian." RQ 24 (1985): 391-95: Bruce MoMn. "U.S. Government Documents as History: The Intersection of Pedagogy and Libmianship." RQ 24 (1985): 474-81; and Betty Jean SWW, "Getting to the Source: Government Documents for the Genealogist." RQ 23 (1983): 151-54. Even popular history guides are promoting the pential use of government publications: David E. Kyvig and Myron A. Marty. Nearby Hisrory: Exploring the Pasf Around You (Nashville: American Association for State and Local History, 1982). pp. 67-8.
State and Local Government Publications Drexel Library Qwnerly 16 (1980): 40-59; and Paula RosenkoentrTreatment of Stale Documents in Libraries
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Yuri Nakata and Karen Kopec. "State and Local Government Publications." Drexel Library Qwnerly 16 (1980): 40-59; and Paula Rosenkoentr. "Treatment of Stale Documents in Libraries." Government Publicarions Review 1 (1 973): 1 17-34.
Stare Publicorions and Deposirory cibraries: A Reference Handbook
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Towards Adequacy of Archival Documentation.'' 37. SamuelsWho Controls the Past
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Hackman, "Towards Adequacy of Archival Documentation.'' 37. Samuels. "Who Controls the Past?"
Public Access ro Governmenr Informarion. p. I I
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Hernon and McClure. Public Access ro Governmenr Informarion. p. I I.
date and Local Government Publications:" RosenkatterTnatment Downloaded by
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Nakata and Kopec. "date and Local Government Publications:" Rosenkatter. "Tnatment Downloaded by [Michigan State University] at 19:48 06 January 2015 ARCHIVES AND LIBRARY ADMINISTRATION
Max Weber and the Analysis of Modem Bureaucratic Organization: Notes Toward a Theory of Appraisal 119-30; loAnne Yates. "internal Communi-cation Systems in American Business Structures: A Framework to Aid Appraisal 141-58; and David MycueThe Archivist as Scholar: A Case for Resemh by Archivists
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Lutzker, "Max Weber and the Analysis of Modem Bureaucratic Organization: Notes Toward a Theory of Appraisal." American Archivist 45 (1982): 119-30; loAnne Yates. "internal Communi-cation Systems in American Business Structures: A Framework to Aid Appraisal," American Archivist 48 (1985): 141-58; and David Mycue. "The Archivist as Scholar: A Case for Resemh by Archivists." Georgia Archive 7 (1979): 10-16.
Archivists and Records Managers: Varialions on a ThemeThe Relationship Between Archives and Records Management: An Archivist's View
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records management in practice has not worked as well as in principle See a Canadian perspecfive which is not far d ~ e l d from government in the United States: Bryan Corben and Eldon FmstThe Acquisition of Federal Government Records: A Report on Records Management and Archival Praclices
- Unfomnately
Unfomnately. records management in practice has not worked as well as in principle. See a Canadian perspecfive which is not far d ~ e l d from government in the United States: Bryan Corben and Eldon Fmst, "The Acquisition of Federal Government Records: A Report on Records Management and Archival Praclices." Archivaria 17 (1983-84): 201-32.
Reflections on Cooperation Among Professions): 28692; and her "Statewide Functions and Services Documenting America: Assessing r k Condition of Historical Recordr in the Srares
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Margaret S. Child, "Reflections on Cooperation Among Professions," American Archivist 46 (1983): 28692; and her "Statewide Functions and Services." in Documenting America: Assessing r k Condition of Historical Recordr in the Srares, ed. Lisa B. Weber ([Albany]: National Association of State Archives and Records Administrators INASARA) in cooperation with the National Hiorical Publications and Records Commission INHPRC] 119841). pp. 47-57.