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The Development of BelRAI, a Web Application for Sharing Assessment Data on Frail Older People in Home Care, Nursing Homes and Hospitals

Authors:
  • KU Leuven - University of Leuven - Belgium

Abstract

As the complexity of caregiving rises and surpasses traditional models of care, the need for comprehensive and integrated assessment systems increases. The use of standardized and computerized data—available to those who must make decisions—has become paramount. In Belgium, the BelRAI web application has been developed to support the use of interRAI assessment instruments in a multidisciplinary way and to exchange client-centered information across care settings. This chapter describes the particularities of BelRAI, the security aspects, the support tools, the gradual process of implementation, the do’s and don’ts, the pro’s and con’s and the challenges for the future. The benefits seem to overrule the drawbacks but it has also become clear that only a significant expenditure on resources with regard to adequate staffing in healthcare environments, appropriate information technology, and training facilities can contribute to a successful introduction, maintenance and full exploitation of this innovative health information system.
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DOI: 10.4018/978-1-4666-6138-7.ch010
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... Some examples are the interRAI scales, validated with gold standard scales, and the CAPs (Clinical Assessment Protocols or Collaborative Action Points), which are trigger algorithms to alert caregivers of specific problem situations and provide guidelines for care planning. [8,9]. The scales and trigger algorithms are automatically generated in the electronic application when the interRAI assessment is filled out. ...
... The applications enable the transfer of client data between health care settings and therefore ensure continuity of care and facilitate multidisciplinary collaboration. Another feature of the applications is that professional caregivers can observe the evolution of their clients' outcomes (CAPs, scales and RUG groups) individually or in groups by using statistical software imbedded in the tool [9]. ...
... In addition, it is not always clear to professionals how to use evidence-based outcomes to create care plans in a multidisciplinary way or how to use these outcomes to match services to clients. The interRAI outcomes make it possible to create care plans effectively and to prepare the multidisciplinary meetings, so that each caregiver, together with the client and the care provider, can decide which are the important problems and needs to address [9]. Collaboration involving all stakeholders can therefore happen in a structured way supported by the assessment and the IT platform. ...
Article
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Introduction: In the past years, governments from several countries have shown interest in implementing integrated health information systems. The interRAI Suite of instruments fits this concept, as it is a set of standardised, evidence-based assessments, which have been validated for different care settings. The system allows the electronic transfer of information across care settings, enabling integration of care and providing support for care planning and quality monitoring. The main purpose of this research is to describe the recent implementation process of the interRAI instruments in seven countries: Belgium, Switzerland, France, Ireland, Iceland, Finland and New Zealand. Methods: The study applied a case study methodology with the focus on the implementation strategies in each country. Principal investigators gathered relevant information from multiple sources and summarised it according to specific aspects of the implementation process, comparing them across countries. The main implementation aspects are described, as well as the main advantages and barriers perceived by the users. Results: The seven case studies showed that adequate staffing, appropriate information technology, availability of hardware, professional collaboration and continuous training are perceived as important factors which can contribute to the implementation of the interRAI instruments. In addition, the use of electronic standardised assessment instruments such as the interRAI Suite provided evidence to improve decision-making and quality of care, enabling resource planning and benchmarking. Conclusion: In practice, the implementation of health information systems is a process that requires a cultural shift of policymakers and professional caregivers at all levels of health policy and service delivery. Information about the implementation process of the interRAI Suite in different countries can help investigators and policymakers to better plan this implementation. This research sheds light on the advantages and pitfalls of the implementation of the interRAI Suite of instruments and proposes approaches to overcome difficulties.
... A qualitative descriptive design (Sandelowski, 2000;Thorne, Kirkham, & MacDonald-Emes, 1997) was employed to examine barriers and facilitators perceived by home care providers as impacting expansion of PSW roles. A series of 13 focus groups were conducted within four Local Health Integration Networks (LHINs) across Ontario. ...
... Access to read or contribute to specific sections of this electronic medical record could be dependent on provider role, allowing for appropriate access while preserving patient privacy. Though privacy and security details would have to be addressed within the framework of Ontario's privacy laws, a similar system has been successfully developed and implemented in Belgium (Vanneste & Declercq, 2014). Additionally, through a system such as this, opportunities could exist to share standardized assessments already being completed in Ontario by care coordinators (RAI-HC and RAI Contact Assessment) with patient's circle of care to reduce assessment burden on patients (Giosa, Stolee, & Holyoke, 2015;Vanneste & Declercq, 2014). ...
... Though privacy and security details would have to be addressed within the framework of Ontario's privacy laws, a similar system has been successfully developed and implemented in Belgium (Vanneste & Declercq, 2014). Additionally, through a system such as this, opportunities could exist to share standardized assessments already being completed in Ontario by care coordinators (RAI-HC and RAI Contact Assessment) with patient's circle of care to reduce assessment burden on patients (Giosa, Stolee, & Holyoke, 2015;Vanneste & Declercq, 2014). ...
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To accommodate increasing demand for homecare in Ontario, Canada, some care tasks traditionally performed by regulated health professionals are being transferred to personal support workers (PSW). However, this expansion of PSW roles is not uniform across the province. Between December 2014 and April 2015, barriers and facilitators to expansion of PSW roles in homecare were explored in a series of thirteen focus groups. Homecare staff identified seven categories of factors affecting the expansion of PSW roles in homecare including: communication and documentation; organization and structures of care; attitudes and perceptions of the expanding PSW role; adequate staffing; education, training and support; PSW role clarity and variation in practices, policies, and procedures. Addressing barriers and promoting facilitators at the funder and employer levels will enable the provision of safe, effective and equitable care by PSWs.
... In Belgium, the interRAI instruments are com- pleted on the secured online web application: BelRAI (visit belrai.org). This web application enables multi- disciplinary completion of the instruments and sup- ports exchange of client data between healthcare settings, thereby improving the continuity of care (Vanneste & Declercq, 2014;Hermans et al., 2014a). The interRAI PC instrument was imple- mented on the BelRAI web application in 2012 (Hermans et al., 2014a). ...
... Research shows that filling out the interRAI instru- ments is an extensive, laborious, and time-consum- ing process. Care professionals do not always have sufficient time to complete these instruments, espe- cially not in a nursing home, where there is such a heavy workload (Hermans et al., 2016b;Devriendt et al., 2013;Vanneste & Declercq, 2014). A study in Belgian nursing homes showed that it takes about a year to integrate the use of the interRAI PC in the day-to-day practices of a nursing home ( Hermans et al., 2016b). ...
... Our hy- pothesis about a ceiling effect seems to be confirmed. One explanation could be that using an interRAI in- strument reduces residents' needs, independent of what specific interRAI instrument is being used, be- cause it provides an overall picture of the person's needs and leads to a better observation of the nursing home residents and of how care professionals act to fulfill their clients' needs (Devriendt et al., 2013;Hermans et al., 2016b;Vanneste & Declercq, 2014). This may suggest that it would be useful to add specific palliative care items as a supplement to the other in- terRAI instruments rather than working with a sep- arate instrument for use in palliative care situations. ...
Article
Objective: This study aimed to evaluate whether using the interRAI Palliative Care instrument (the interRAI PC) in nursing homes is associated with reduced needs and symptoms in residents nearing the end of their lives. Method: A quasi-experimental pretest-posttest study using the Palliative care Outcome Scale (POS) was conducted to compare the needs and symptoms of residents nearing the end of their lives in the control and intervention nursing homes. Care professionals at the intervention nursing homes filled out the interRAI PC over the course of a year for all residents aged 65 years and older who were nearing the end of their lives. This intervention was not implemented in the control nursing homes. Results: At baseline, POS scores in the intervention nursing homes were lower (more favorable) than in the control nursing homes on the items "pain", "other symptoms", "family anxiety", and the total POS score. Posttest POS scores for "wasted time" were higher (less favorable) than pretest scores in the intervention nursing homes. In the intervention nursing homes where care professionals did not have prior experience with the interRAI Long-Term Care Facilities (LTCF) assessment instrument (n = 8/15), total POS scores were lower (more favorable) at posttest. Significance of results: One year after introducing the interRAI PC, no reduction in residents' needs and symptoms were detected in the intervention nursing homes. However, reductions in needs and symptoms were found in the subgroup of intervention nursing homes without prior experience with the interRAI LTCF instrument. This may suggest that the use of an interRAI instrument other than the interRAI PC specifically can improve care. Future research should aim at replicating this research with a long-term design in order to evaluate the effect of integrating the use of the interRAI PC in the day-to-day practices at nursing homes.
... It is a person-centred assessment that evaluates the needs and strengths focusing on the person's holistic situation. When the assessment is completed, outcome measures are automatically generated, such as the validated interRAI scales and the Clinical Assessment Protocols (CAPs), which are measures of potential risk or problem situations that can be used to develop a care plan (Carpenter, 2006;Fletcher & Hirdes, 2002;Vanneste & Declercq, 2014). ...
Article
Background: Approximately one third of older people over 65 years fall each year. Home modifications may decrease occurrence of falls. Purpose: This study aims to determine the risk factors of falls for frail older persons and to evaluate the impact of home modifications by an occupational therapist on the occurrence of falls. Method: We conducted a longitudinal study using a quasiexperimental design to examine occurrence of falls. All participants 65 years of age and older and were assessed at baseline and 6 months after the intervention. Bivariate analysis and logistic regression models were used to study the risk factors of falls and the effect of home modifications on the incidence of falls. Findings: The main predictors of falls were vision problems, distress of informal caregiver, and insufficient informal support. Home modifications provided by an occupational therapist showed a significant reduction of falls. Implications: Informal caregivers and their health status had an impact on the fall risk of frail older persons. Home modifications by an occupational therapist reduced the fall risk of frail older persons at 6-months follow-up.
... Cognitive status was measured with the interRAI Cognitive Performance scale 2 (CPS2) and depression status was measured with the interRAI Depression Rating scale (DRS) (Hartmaaier et al., 1995; Morris, Carpenter, Berg, & Jones, 2000 ). These scales are internationally validated and are automatically generated when caregivers fill out the interRAI HC instrument (Vanneste & Declercq, 2014). Data analysis was performed in two steps using STATA 11.1 software. ...
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Background. Optimal care for frail elderly patients depends on comprehensive assessment. This is especially true in the complex setting of interdisciplinary home care programs. To facilitate comprehensive assessment, as well as to generate a useful, policy-relevant patient database, standardized, multidimensional, and validated instruments are very helpful. Objectives. The aim of the present study was to demonstrate that the Minimum Data Set assessment instrument for Home Care (MDS-HC) can be used to detect functional and cognitive impairment as defined by analogous research instruments. Research Design. This was a cross-sectional correlation study. Subjects. We studied 95 patients admitted to home care services of the Health Care Agency of Bergamo (Italy). Measures. The MDS-HC form was completed for all patients by well-trained nurses, independently of and with nurses blinded to the results from the research rating scales. The Barthel Activities of Daily Living (ADL) Index, the Instrumental Activities of Daily Living of Lawton (IADL), and the Mini Mental State Examination (MMSE) were considered the gold standard. Results. Agreement between the MDS-HC scales and the research rating scales was assessed with Pearson’s correlation coefficient. This coefficient was 0.74 for MDS-ADL versus Barthel Index, 0.81 for MDS-IADL versus Lawton Index, and 0.81 for Cognitive Performance Scale versus MMSE, indicating an excellent agreement. Conclusions. The MDS-HC scales, when performed by trained nurses using recommended protocols, provide a valid measure of function and cognitive status in frail home care patients. These findings point out the overall validity of the functional and clinical data contained in the MDS-HC assessment. Use of the MDS-HC gives the unique opportunity of setting up a database, a prerequisite for all epidemiological evidence-based medicine studies.