Objective/Purpose: The main objective of the work carried out is the feasibility of a management accounting system based on Activity-Based Costing (ABC) application in Higher Education Institutions (HEIs), mainly analyzing the advantages of implementing this costing system. Just as the costs computing has evolved, Management Accounting has also adapted itself to the new current needs. In the first costing system to emerge, the traditional one, applied in a large scale due to the ease of implementation and also the fact that, at the time, most of the companies produced a limited variety of products, where direct costs were predominant.
With the increase of the need for variety in the productions’ portfolios and with that the indirect costs relevance in the costs’ composition, the traditional costing system become obsolete emerging the need for more accurate and developed methods, centered on the high complexity of the correct distribution of the indirect costs, focused specially in the industrial ones, becoming the management accounting great topic of discussion: How to distribute them correctly, precisely, fairly, among the various items produced?
Derived from the traditional costing system single base criteria appear, followed by the multiple base ones. The latter, established as more elaborate, allow a more adequate and assertive categorization and, consequently, giving rise to a more correct and fair cost allocation, being the main seed of the Cost Centers or more specifically Homogeneous Sections.
Thus, we reach the central point of this work, the ABC method, which arises precisely to fill the existing gaps in the treatment of indirect costs, intensifying the investment of companies in the quality of internal decision-making information, allowing for a balance between cost reduction without jeopardizing the quality of the services provided, making it essential that Institutions implement tools that would provide information so that decision-making can be carried out in an optimized manner. Currently, in an economic context of high instability and growing budgetary constraints, it becomes increasingly important for HEIs to manage their resources through an appropriate accounting support to management, aided by the most
current tools. The Accounting Standardization System for Public Administration (SNC-AP) itself imposes numerous limitations on accountability, constantly demanding more
transparency in the information disclosed, such as, for example, the cost per student, the cost per department, etc.
Methodology: The methodology adopted for carrying out the work, with the objective, based on explanatory research, seeks to articulate concepts in order to establish cause-effect relationships between several variables, combining theory with a practical case referring to the HEIs’ reality specifics due to the need of knowledge to and about this institutions.
For the literature review, at an initial stage, the main concepts and objectives of this theme will be identified and characterized, as well as the most relevant analysis methodologies. For the state of the art of the themes incorporated in this work were duly analyzed, scientific articles related to the theme of costing systems, as well as works and reports previously carried out by other authors. The practical case exemplifies the implementation of an ABC system in a HEIs, starting with a brief overview of these last one and ending with the proposal to system implementation.
Originality: Globalization and the technology systematic advances make the product costs’ management much more efficient, where increasingly issues, such as the profile of consumers and market needs, influence their strategic management. Due to these special circumstances, the optimization of resources is now, more than ever, extremely important, so this work presents a theme that is not only current but also relevant, hoping that it will contribute to a better definition of the methods to be implemented.
Among the main contributions of this work, it is worth mentioning the critical analysis of the main concepts related to ABC, the valuation of indicators that promote a systematic analysis to the detriment of the traditional financial logic and more relevant to value the use of this technique as an important indicator that will allow the identification of strategic actions and add value to the operational activity.
Results: In order to guarantee efficient and viable costing systems, the entities must focus on improving their quality and use what best applies to their reality.
In the course of this work, the various costing systems were defined, their evolution, their drivers, implementation methodologies, advantages and limitations, proceeding to the comparison with the ABC, being determined as the best adaptation to the current days, in the inclusion of indirect costs and the obtaining of information, making it ideal in aiding decision-making process. Finally, the possibility of implementing the ABC in a HEI was evaluated, testing the advantages, taking into account not only the current situation of society, but also the characterization of the HEI in order to compare the current structure
observed and the one that would exist after the process implementation. Thus, in terms of future research work, the high relevance of studying the implementation of the ABC in different sectors of activity is identified, in order to compare its performance and relevance in different areas.