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or iginal paper s
Psychiatric Bulletin (2004), 28,5^7
RONAN McIVOR, EMMA EK AND JEROME CARSON
Non-attenda nce rate s a mong p atient s at te nding di ffer ent
grades of psychiatrist and a clinical psychologist within
a community mental health clinic
AIMS A N D M ET HO D
To examine n on- attendance rates in
patients se en by ps ychiatrist s of
different grade s and a consult ant
clini c al psy ch olo gis t. Rate s wer e
obtained from the patient
admin is tratio n sy s tem ove r a
21- month period.
RESULTS
A planned linear contrast showed
that the clinical p sy ch ologis t ’s
patient s had the lowe st rate of
non-attendance (7.8 %), followed in
turn by thos e of consultant ps ychia-
trists (18.6 %), sp ecialist re gistrars
( 34% ) and senior h ous e of fic er s
(37.5%).
CLINIC AL IMPLICATIONS
Fac tors such as continuit y of care,
perc eived c linical competence and
the provision of non -medic al
inter vention s might have a n impa c t
on attendance rate s.Thes e results
indi cate t he di f f i cul t y i n re c on cilin g
the training ne e d s of ju nior do c t or s
with the provision of continui ty and
qualit y of c are f or patient s. Reminder
sy s tems f or people seeing training
doc tors might b e a n ef fec tive way of
reducing n on- attendance rate s.
Non-attendance by psychiatric ou t-patients has an
important impact on clinical and e conomic outcomes. The
national rate for non-att endance at all types of out-
patient clinic in t he UK has been reported as 12% (Sharp
& Hamilton, 2001), with rates varying depending on
setting and spe ciality (Chen, 1991; Gatrad, 2000).
Non-attenders are more likely to be young men from
deprived socio-economic backgrounds who have had to
wait a long time for their appoint ment (Lloy d
et al
,1993;
Beauchant & Jones, 1997; Killaspy
et al
, 2000). Rates of
non-attendance at psychiatric out-patient clinics are
thought to be double those seen in other medical
sp ecialities (Killaspy
et al
, 200 0 ), with thos e not attending
being more unwell, having great er social impairment and
being more likely to require hospital admis sion. This may
result in increased risk to self or others (Steering
Commit tee of the Confidential Inquiry into Homicides and
Suicides by Mentally Ill People, 1996). The initial
asses sment appointment seems to be of importance in
determining whether a pati ent returns, reflecting
confidence in the therapist and satisfaction with therapy
(McGuff
et al
, 1996). Missing subsequent psychotherapy
appointments has been related to withdrawing from
treatment (Berrigan & Garf ield, 1981). Simply forgetting
an appointment accounts for almost a quarter of
non-attendance (Sparr
et al
, 1993; Killaspy
et al
, 2000).
Little research has been conducted into differences
in patient non-attendance rates among professions and
between different grades of medical staff. Delk &
Johnson (1975) found that patients seeing medical
students were more likely to withdraw from treatment
compared with those seeing staff members, and Pang
et
al
(1996 ) showed that, in a Hong Kong setting, being
seen by a mor e senior member of st aff increased
attendance rates. In light of this, we examined whether
there were differences in no n-attendance rates between
different grades of medical staff, and between medical
staff and a consultant clinical psychologist. It was
predicted that non-attendance rates would be highest for
junior medical staff.
Meth od
The study investigated patients of an inner-city commu-
nity mental health team in south London. The patient
administration system was used to obtain rates of atten-
dance and non-attendance for 482 patients seeing the
following members of staff: two consultant psychiatrists
(167 patients), two specialist registrars (111 patients), two
senior ho use officers (SHOs) (52 patients) and a consul-
tant clinical psychologist (152 patients). The consultant
psychiatrists and the clinical psychologist are permanent
members of staff, whereas the specialist registrars and
SHOs change every 12 months and 6 months, respectively
as part of a training rotation. Cancellations were not
included in the analysis, nor were non-attendance rates
among new re fer rals. Data were collected for a 21-month
McIvor
et al
Patient non- att endance rat es
5
period and analys ed using the Statistical Package for the
Social Sciences, version 10.
Res ults
Average non-atten dance rates varied from 7.8% for the
clinical psychologist to 37.5% for the SHOs (Table 1). The
hypothesis was tested using a planned linear contrast
(
F
=287.491, num. d.f.=1, den. d.f.=80,
P
50.001 ). The
non-attendance rate for the clinical psychologist was
significantly lower than the rates for the medical staff,
which increased progressively for consultant psychiatrists,
sp ecialist registrars and SHOs.
Discussion
Continuity of care, clinical competence and differences in
clinical style are hyp othe sis ed to be the main reas ons for
the significant differ ences in non -attendance rates
between groups. The consultant clinical psychologist and
consult ant psychiatrists saw most of the ir patients over
long periods, which allowed the development of a good
rapport and a positive, uninterrupted the rapeutic
relationship. Non-consultant medical s taff, on the ot her
hand, rotated every 6 or 12 months, resulting in inter-
ruption of clinical care. This change in medical staf f might
have adversely affected patients’ willingness to attend
their appointment.
W hy did the clinical psycho logist have a lower non-
attendance rate than the psychiatrists? A contributing
rea son might be that clinic al psychologists tend not to
see people who are acutely ill; non-attendance has been
shown to b e related to severity of illness for patients with
psychiatric problems (Lloyd
et al
, 1993 ; Killaspy
et al
,
2000). In addition, clinical psychologists are not involved
in mental health assessments for c ompulsory admission
or other practices perceived to be coercive, such as those
relating t o hospitalisation or medication. Psychology is
perceived to be less stigmatising and more acceptable to
the patient: the ‘poor image’ of psychiatry has been
reported by patients as one of the main reasons for not
attending appointments (Hillis & A lexander, 1990).
Furthermore, clinical style may be important, with
psychologists more likely to emphasise principles of
therapeutic alliance, collaboration and education, factors
that have been found to correlate positively with
appointment-keeping and pat ient satisfaction (Fiester &
Rudes tam, 1975). Although we did not measure
frequency or length of appointments, contact with the
psychologist might have been perceived as having a more
defined therapeutic focus, with longer and mo re frequent
(usually week ly) s essions encouraging engagement.
Overall, non-attendance rates for medical staff were
high, with rates significantly lower with greater seniority.
Experience and perceived clinical competence may be an
important factor in non-attendance rates. Less experi-
enced staff may not feel as competent in dealing with
complex patient issues. Quality of care might thus be
higher for patients seeing a consultant. In addition,
patients may feel they are being given a better service
simply by seeing a mor e senior memb er of st aff.
Stud y limit ations
We did not dire ct ly examine the reas ons behind our
findings. Frequent failures to attend by individual clients
were not controlled for, and it is possible that a small
number of patients who repeatedly failed to attend
skewed rate s. Furthe rmore, there may be differences
between the patients seen, with consultant psychiatrists
being more likely to see chronic attenders, and junior
me dical staff seeing patients with a range of clinical
profiles, involving short-term interventions or longer-
term work. As the stud y wa s con ducted in a deprived
inner-city area, it is possible that the findings are not
representative.
Implic ations
Non-attendance rates have a significant impact on clinical
and economic outcomes. If continuity of care and level of
experience are possible factors influencing non-attendance
rates, our findings reinforce the dif ficulty in reconciling
the needs of medical training with the provision of
patient care. Training doctors have to rotate between
sub-spec ialities in order to gain necessary experience,
and it is no t possible for consultants to s ee everyone.
Ideally, the same professional should see clients fo r the
duration of their treatment, but clearly this is not always
possible.
Effective strategies to reduce non-attendance rates
include the use of telephone or postal reminders (Rusius,
1995; Read
et al
, 1997; Hardy & Furlong, 2001); offering
patients a choice of time and date (Read
et al
, 1997); and
wr iting a personal letter rather than a standard
appointment card (Hillis & Alexander, 1990). Such inter-
ventions have reduced non-attendance by up to 60%
(Read
et al
, 1997). These strategies should be targeted at
people seeing staff below consultant grade. If non-
attendance persists, a number of options are available to
the team, including contact with the general practit ioner,
or an acknowledgement that the patient does not wish
to be assessed or seen. If there is concern about the
patient in relation to mental state or risk, then a home
visit is indicated. The use of assertive outreach or
assertive community treatment, if available, may be
us eful in this regard, although such programmes tend to
focus on those with severe and enduring mental illness
rather than those attending out-patient clinics only.
McIvor
et al
Pati ent non - at te ndance rate s
original
pap ers
Table 1. Monthly non-attendanc e rate s for the different
professions over a 21-month per iod
Profession
(Patient
n
)
Mean
(%)
Mini-
mum (%)
Maxi-
mum (%)
Clinical psychol ogist (
n
=52) 7.8 2 19
Consultant psychiatrists
(
n
=167)
18.6 6 28
Specialist registrars (
n
= 111) 3 4 2 8 51
Senior house officers (
n
=52) 37.5 21 59
6
However, assertive outreach can facilitate contact with
patients who are hard to engage (Lehman
et al
, 1997),
and the development of such services has been
encouraged in the UK (Department of Health, 1999).
Future research will e xamine non-attendance rates in
patients seen by psychologists of different grades and by
other members of the community me ntal health team.
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*Ronan McIvor Consultant Psychiatrist, Maudsley Hospital,103 Denmark Hill,
London SE5 8 AZ, Emma Ek Trainee P s ycho logist, Jerome Carson
Consultant Clinical Psycholo gist, South Londo n and Maudsley NHS Trust, London
7