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With the development of information technology, cloud computing technology has brought many conveniences to all aspects of work and life. With the continuous promotion, popularization and vigorous development of e-government and e-commerce, the number of documents in electronic form is getting larger and larger. Electronic document is an indispensa...
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... Thus, cloud computing is increasingly recognized as a game-changer for organizations hoping to maintain competitiveness in today's data-driven, fast-paced world. Even though the cloud computing providers claimed that their services could provide efficient and effective services to user communities and the market, with records and archives specifically, there are specific rules, regulations, conceptual foundations, and legal requirements that should be made known and understood by the cloud system developers and providers and the keepers of the records themselves (Han et al., 2021). Therefore, when contemplating records management within the context of cloud computing, it is imperative to acknowledge the substantial advantages for organizations and the capacity to mitigate risks effectively. ...
... The literature suggests that cloud services such as SaaS may include records and archival functions whereby many national governments, among others such as China, European countries, Japan, New Zealand, Thailand, the United Kingdom, United States and Vietnam and many others, have adopted SaaS for administrative and business transactions specifically (Omurgonulsen et al., 2021;Han et al., 2021). Table 3 shows eleven related records and archives management functions provided by SaaS, as listed by Hidalgo (2013). ...
... The model eliminates the need for local installations and frees up resources that can be redirected to other critical areas of organization operations. In the SaaS layer, various applications are provided for electronic document management, including systems for formation processing, management, handover reception, and long-term storage (Han et al., 2021). By leveraging SaaS, organizations can streamline their operations and improve their bottom line while enjoying scalability, flexibility, and real-time access to cutting-edge technology. ...
... At the current stage of economic development, electronic document management technologies with uniform standards and regulations are being introduced. Supporting the opinion of J. Han et al. (2021), who noted that with the development of information technology, cloud computing has greatly simplified work. The growth of electronic governance and electronic commerce has led to an increase in the number of electronic documents, which have become a key tool in these areas. ...
The relevance of the study is due to the growing need to optimise document processing in modern organisations. With the introduction of information systems, automation of document processing becomes a key factor in improving management efficiency, reducing costs and increasing processing speed. The purpose of the study was to create a comprehensive understanding of how various information systems can improve document processing processes, as well as to identify ways in which these systems contribute to automation and efficiency. The article examined the role of information systems in optimising document processing and examines their impact on the automation of these processes in order to improve the efficiency of document management. To achieve this goal, a detailed analysis of existing information systems used to automate document processing was conducted, including an assessment of various technologies that help automate document processing, their functionalities, and specifications. The impact of automation on organisational productivity was investigated. An assessment of how automation can reduce costs, increase the speed of document processing and improve workflows, including an analysis of how automation can contribute to more efficient resource management and improve overall organisational productivity, was conducted. The article identified potential problems that may arise when implementing information systems for automating document processing, including the identification of possible difficulties and barriers, such as technical issues, the need for staff training, or integration issues. The article provided a comprehensive overview of the role of information systems in optimising document processing, identified their advantages and disadvantages, and analysed their impact on organisational productivity and potential implementation challenges. The study provided specific recommendations for the selection and adaptation of automation technologies, which will allow organisations to reduce costs, shorten document processing time, reduce errors and increase employee productivity. The results can be used to improve the efficiency of document management in organisations through the implementation and optimisation of information systems
... For example, compliance with the European Union's General Data Protection Regulation (GDPR) or the California Consumer Privacy Act (CCPA) is necessary. Policies and procedures for data protection should also be established to ensure the protection of individual privacy rights and intellectual property during data processing (Han et al. (2021)). ...
The widespread application and rapid development of ChatGPT are disrupting traditional models across industries, bringing revolutionary changes to electronic records management. ChatGPT can be applied in the following scenarios within electronic records management: intelligent classification and archiving, automatic summarization and information extraction, knowledge-based question answering, information retrieval, and semantic analysis with association building. Meanwhile, attention should be given to the following risks and challenges: data privacy and security concerns, legal and ethical issues, and technical sustainability and reliability challenges. Looking forward, the application of ChatGPT in electronic records management is expected to trend toward focusing on core archival areas, innovating record management methods, strengthening regulatory compliance, and enhancing personnel’s data literacy.
... Впровадження технології хмарних обчислень також суттєво впливає на систему документообігу [3]. Застосування хмарних обчислень для керування електронними документами пропонує кілька переваг, зокрема можливість керувати зберіганням документів без потреби в спеціалізованому персоналі для зберігання, зменшуючи потребу у фізичному просторі для зберігання та підвищуючи гнучкість доступу [7]. Однак, незважаючи на ці переваги, підприємства мають знати про ризики, пов'язані з хмарними обчисленнями. ...
У статті розглядається роль хмарних технологій в організації бухгалтерського обліку, враховуючи зміни традиційного менеджменту шляхом впровадження моделей безперервного обліку. Хмарний облік полегшує безперебійну інтеграцію даних у реальному часі з різних джерел, таких як банки, системи ERP і термінали торгових точок, гарантуючи, що інформація завжди актуальна та доступна. Завдяки автоматизації таких рутинних завдань, як звірка, аналіз відхилень і зіставлення транзакцій, хмарний облік зменшує часові затримки та помилки, пов’язані з традиційною обробкою наприкінці періоду, дозволяючи бухгалтерам зосередитися на більш стратегічних видах діяльності з доданою вартістю. Модель безперервного обліку (Continuous Accounting), заснована на хмарних технологіях, замінює традиційний підхід фіксації інформації на певну дату на динамічний робочий процес, який підтримує безперервний фінансовий аналіз і прийняття рішень у реальному часі. Такий підхід підвищує операційну ефективність, точність і швидкість реагування, надаючи керівництву своєчасну інформацію про фінансові показники. Крім того, у статті розглядаються проблеми впровадження хмарного обліку, враховуючи безпеку даних, стабільність системи, автентифікацію, підкреслюючи необхідність надійних заходів безпеки та комплексних стратегій управління ризиками. Використовуючи хмарний облік, підприємства можуть досягти значного покращення фінансової прозорості, продуктивності та ефективності витрат, що зрештою сприяє кращому стратегічному плануванню та успіху бізнесу. Результати дослідження наголошують на трансформаційному потенціалі хмарних технологій у формуванні майбутнього фінансового менеджменту та практики бухгалтерського обліку.
... Software usage statistics for companies with 101 to 1000 employees are presented in [23]. The trust of the users of the proposed IT solution is the result of efficient IT solutions based on many years of experience [24]. ...
... Software usage statistics for companies with 101 to 1000 employees are presented in [23]. The trust of the users of the proposed IT solution is the result of efficient IT solutions based on many years of experience [24]. Ukrainian Diya is a government application and web portal that makes its services available to users free of charge. ...
This paper explores the elements of support and development of entrepreneurship in Ukraine. It suggests that digitalization is an important organizational component in the development of the business sector in the knowledge economy. The authors present a comprehensive study of the most advanced domestic business ecosystems (Diia, UNIT.CITY, Genesis) and highlight their key characteristics, i.e., type of ownership, structure, mission and vision, services for entrepreneurs, investment fund availability, and areas and types of investment. The paper concludes that support for entrepreneurship in Ukraine is based on the principles of efficiency, accessibility, social security, openness, and transparency. Entrepreneurship support is considered as a set of measures of the state-funded and private institutions and organizations aimed at ensuring the sustainable functioning of small and medium-sized business entities and stimulating their development by creating the following favorable conditions: building a competitive environment and increasing competitiveness; fostering investment and innovation efforts; promoting manufactured goods (works, services) or knowledge-based products in domestic and foreign markets; ensuring employment by supporting the citizens’ entrepreneurial initiatives. Areas of public and private support of domestic entrepreneurship include provision of information, consultancy, and special services. Moreover, the paper pays special attention to the forms and methods of supporting businesses and entrepreneurship under martial law in Ukraine in 2022.
... Another problem is the management of personnel electronic files, which is only centralised in the module on the Rizki Wahyudi 1 , ETJ Volume 09 Issue 06 June 2024 HR management information system of the Pekanbaru Army Hospital. Electronic files are the main tool and indispensable real record of e-government and business activities (Jin Han, 2021). The existing HR management system at the Pekanbaru Army Hospital can only upload files that have been made into electronic files. ...
Pekanbaru Army Hospital as a health institution that has a strategic role in health services for military personnel and the people of Pekanbaru city still faces challenges in carrying out human resource management (HRM). This research aims to build a mobile-based medical HR management application using Flutter technology. This software development applies the Rapid Application Development (RAD) methodology which allows application development to be carried out in stages and iteratively, focusing on speed and flexibility, and for application testing using the black box testing method. This research produces a mobile-based HR management application with location-based online attendance features, medical performance monitoring for medical clusters, online leave applications, and e-file management. This application has been tested with Blackbox Test to ensure all functionality runs well and as expected. User Acceptable Test also shows that this application gets a satisfaction percentage of 84%, so it can be concluded that this application can be well received by users and is suitable for use.
... Aunque los enfoques algorítmicos no estén directamente vinculados a la gestión documentaria en el desarrollo de software, la investigación indica que podrían proporcionar valiosas lecciones sobre la aplicación de métodos analíticos en situaciones dinámicas, contribuyendo así a la eficiencia [5]. Además, se considerará el potencial impacto del análisis de grandes conjuntos de datos, conocido como Big Data Analytics, en la gestión documentaria del desarrollo de software [6]. Exploraremos también la experiencia de un programa de atención farmacéutica a través de telemedicina y su impacto en la coordinación entre hospitales y atención primaria [7]. ...
... Los años de mayor actividad fueron 2014 [11] [12], 2015 [2] [14], 2020 [13][4] y 2023 [1][3] con un total de 2 artículos publicados en cada uno de estos años. Además, se encontraron artículos publicados en 1998 [10], 2003 [8], 2005 [5], 2010 [7], 2016 [9] y 2021 [6], con una sola publicación en cada uno de esos años. Por otro lado, no se encontraron artículos publicados en los años intermedios entre estos períodos. ...
... [5] [6] no proporcionaron datos disponibles sobre el impacto de implementación. Estos hallazgos resaltan la variabilidad en la efectividad de la implementación de sistemas de gestión documental, subrayando la importancia de considerar el contexto específico de cada estudio para una evaluación más precisa. ...
UNIVERSIDAD TECNOLÓGICA DEL PERÚ
... As evident from Han et al. [80] and Abramov [81], cloud computing technology can be much more complex for small construction projects in Pakistan. Similar indications are given by this research, in which complexity and compatibility act as major barriers, which further translate to a lack of technology awareness. ...
... Similar indications are given by this research, in which complexity and compatibility act as major barriers, which further translate to a lack of technology awareness. Moving further, it is a reality observed by Han et al. [80] and Jiang et al. [82], that operational support is not always present, which will likely result in the rejection of new technology in construction projects. ...
This study examines the obstacles that impede the implementation of cloud computing (CC) in small-scale
building projects. Based on a comprehensive analysis of relevant scholarly sources, this research paper aims
to delineate the many obstacles that are often encountered during the implementation of CC. A comprehensive
analysis is conducted based on the replies obtained from a survey of 217 stakeholders in the building sector.
Using an exploratory factor analysis (EFA) methodology, this research assesses the interrelated obstacles associated with technological and operational restrictions, risk and privacy considerations, cultural dynamics,
behavioural variables, unpredictability, and resource barriers. Furthermore, a model is developed using Structural Equation Modelling (SEM) in order to get a deeper comprehension of these hindrances. The results of the
EFA emphasize the significant impact of risk and privacy barriers in impeding the adoption of CC. The present
study offers valuable insights that may inform policymakers in their efforts to enhance the effectiveness of
construction projects by addressing the issue of data fragmentation. Through the identification and addressing of
these limitations, the research study makes a valuable contribution to the optimization of data fragmentation
procedures. Furthermore, it promotes the sustainability of existing building projects by facilitating the more
effective exploitation of cloud computing. This paper presents a novel methodology that establishes a foundation
for identifying and tackling the many barriers that impede the broad adoption of cloud computing in the construction sector
... From the bibliometric analysis, it can also be concluded that few publications were devoted to the selection (e.g., see [12,84,85]), implementation (e.g., see [5,8,9,84,[86][87][88]), or use of DMSs (e.g., see [15,69,89,90]). The bibliometric analysis did not emphasize the DMS life cycle as a whole. ...
Document management systems (DMS) have become an important topic regarding digital transformation in organizations because they enable paperless business, speed up processes, lower business costs, and support sustainability activities in organizations. DMSs should be considered as green technology and also as technology crucial for green digital transformation. Sustainability is becoming increasingly crucial for organizations and society, and DMSs, along with paperless business, can contribute to the sustainable orientation of organizations. However, the problem with DMS implementations is that they often fail and that DMS users often use DMSs at a basic level, which means that, among other things, they still prefer to print documents rather than use electronic documents. A framework that can contribute to a better implementation and a higher level of use of DMSs, which both lead to a more green digital transformation of the organization, represents an organization’s maturity. We used the Process and Enterprise Maturity Model (PEMM) to assess the organization’s maturity level concerning the DMS’ life cycle. Findings are presented from the research study. The research study was based on a questionnaire and collected data from DMS users. The research study showed that an organization’s maturity impacts the DMS’ life cycle. Organizations that manage the DMS’ life cycle will better cope with digital transformation and sustainability issues related to paperless business.
... Han et. al., deeply study on cloud computing in e-government [5]. When the number of documents in electronic form is getting larger and the storage issues could become a big problem with the traditional local storage. ...
The implementation of digital technology in government management process could realize the features of e-government which apply information technology as a role in the management. It brings a paradigm that highlighting the role of technology to facilitate human affairs. However, there are still shortcomings that require innovation for example in the aspect of document security which is a confidential secret for a government. The Malaysian Administrative Modernisation and Management Planning Unit (MAMPU) saw this as a need for improvement and took the initiative to develop methods to control digital documents from the risk of leaking of secret information by establishing an MSS method managed through the OSSiD model in governance related to official government documents. Then the model of document management is developed based on the working processes of the government sector in Malaysia and comparisons with digital document management models in other places. Index Terms-e-government, document security, confidentiality, information security, digital document. INTRODUCTION In the digital era, the trend of current computerization technology is multipurpose and integrated technology that makes electronic and digital technology used in all sectors including military, economy, education, and government administration. In government sector the term e-government is used to enable the effectiveness and efficiency of administration activities in such as taxation, data management, decision making and others. In the perspective of productivity, this kind of work process will save a lot of energy and simplify matters in administration. It can increase productivity and effectiveness of administration in e-government. However, another issue with digitalization is of the government is about security such as how the storage of digital documents is managed, how about the backup strategy with the documentations, document security control, network security and so on. The security issue with the digitalization in e-government is tied to how it is managed. This is because of the management method used will be a critical factor regarding the safety and effectiveness of using the digital document. In the administration of a government, this factor needs to be the focus by agencies to ensure that the benefits of digitalisation are best taken in administrative affairs. Malaysia is one of the countries that prioritizes digital security in its governance. This is proven when it was recognized among the top ten countries that have the best cyber security systems in the world based on the Global Cybersecurity Index (GCI) [6]. One of the aspects of cyber security that are a concern in Malaysia's e-government is the safety of documentation. In the administration of government in Malaysia there are certain documents that are classified as confidential and cannot be disclosed to the public. It is bound by Section 8 of the Official Secrets Act 1972 (Act 88) [2] which if convicted can be Journal of Pharmaceutical Negative Results ¦ Volume 14 ¦ Issue 3 ¦ 2023 1074 punished with imprisonment of not less than one year but not more than seven years. However, the leakage of official government secret information still occurs [1]. Some of the conditions that need to be paid attention to are the human factor, the change of technology and the process and procedures of the document being managed. With the rapid innovation of digital and internet of things technology currently, the risk of information leakage is critical and risky since it can be done with just the convenience of at the tip of the finger. To minimize the risk of leakage of confidential government information (MAMPU) under the Malaysia Prime Minister's Department has taken the initiative to implement a project to protect the leakage of official secret information by using the Managed Security Service (MSS) method. This method has more of an e-government concept that digitizes confidential documents and is managed completely digitally, which is called Official Secret Security in Digital (OSSiD). This OSSiD project uses local ICT products to monitor and prevent the risk of leakage of official secret information at MAMPU whether received or sent through web server channels, social media, mobile storage, e-mail, and other smart devices. A series of them developed the Information Leakage Protection (DLP) framework, and the Bring Your Own Device (BYOD) implementation guidelines at MAMPU as an effort to prevent the leakage of information and confidential documents from being leaked either due to human factors or the technology used. This paper will discuss on the relevancy and role of MSS, OSSiD, DLP and BYOD in detail. The combination of all the above mentioned will then be modeled to become an effective digital document management process and meet the expected objective of reducing the risk of leaking information and confidential government documents. BACKGROUND RESEARCH STUDY
