Job description
Responsible for providing budget support of department general funds, unrestricted funds and research grants. Main responsibilities are to process, submit/approve financial documents in the
Integrated Business Information System (IBIS) and Employee Reimbursement System (ERS), reconcile purchasing card purchases to departmental budgets, and reconcile all departmental budgets in system.
Compute and submit salary savings and supplemental salary for faculty, as well as process wage payroll and verify department budget sources for fixed-term personnel appointments. Monitor all income
and expenses for grant compliance. Track expenses of department short courses and ensure transfer of funds from college to correct department budgets. Process check deposits according to University
procedures. Prepare, process, and obtain signatures on appropriate budget forms within College and University system. Create and distribute budget reports to faculty, department manager and unit
leader. Create, maintain, and provide budget metrics for department administration. Assist in establishing department spending limits and monitor and report on department expenses. Work with college
financial officer and others in College to resolve budget issues. Interpret and advise faculty, students, and staff on department, college and University fiscal policies and procedures. Assist with
other administrative duties and provide backup to other office staff. Individual will participate in personal and team process improvement of fiscal and administrative processes. Requires additional
specialized training beyond the high school level or completion of formal high school vocational program or equivalent, plus three months of work-related experience. Candidate must have excellent
working knowledge of University budget system (IBIS), ERS and knowledge of University budget policies and procedures. Intermediate to advanced experience in Excel, FileMaker Pro, and Word is
required. Experience with Access Database is also desired. Individual must possess excellent judgment, interpersonal and communication skills. Demonstrated commitment to diversity, customer service
and ability to work in a team environment are a must.
Research is one of the central activities of the modern university. In addition to enhancing the
human condition, research inspires and informs the other missions of teaching and service. The
best research universities are those with a critical mass of faculty who are considered preeminent
in their chosen fields; they are universities that are recognized as recipients of the most
competitive and prestigious research centers sponsored by public and private funding sources;
they are universities who are first choices for the best and brightest graduate students
domestically and internationally; and they are universities whose research expenditures rank
them among the top 10 to 20 institutions in the nation. By many measures, Penn State has
achieved the status of a top-tier research university. That said, there are challenges that keep the
institution on the cusp of that status. In this plan, we will examine the tangible evidence of the
institution’s stature and propose goals to help us continue to rise in quality.